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Contracts Administrator

3 months ago

Clifton Park, New York, United States Kitware Full time

Team Description:

The Contracts team collaborates with our technical, finance, and business development teams to submit quality proposals for project funding opportunities and negotiates contracts with a wide variety of customers, subcontractors, and vendors. We pride ourselves on our ability to provide superior service and expertise that contributes to the company's mission to solve complex problems and deliver innovative software solutions to our customers.

Kitware seeks a Contracts Administrator to assist with all aspects of the contracting lifecycle for government customers. The administrator will be responsible for reviewing solicitations, assisting in the preparation of proposals, negotiating contract terms with the US Government and other government contractors, issuing and negotiating subcontracts, and providing post-award support.

The Contracts Administrator will interact with corporate executives, project managers, team members, auditors, collaborators, government customers, government contractors, and vendors in various capacities. Kitware's government customers include a wide variety of federal agencies, from the Department of Defense, the Department of Interior, the Department of Commerce, the Department of Health and Human Services, and the Department of Energy.

In This Position You Will:

Coordinate efforts in preparing proposals in response to solicitations

Review and interpret the solicitation materials and ensure proposal is responsive, compliant, and complete

Interface with subcontractors to obtain all necessary data for proposals, including pricing information

Negotiate, finalize, and administer contracts with the US Government, prime contractors, and subcontractors

Prepare and disseminate proper instructions to the internal organization on contract requirements

Evaluate contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations

Review, negotiate, and finalize all contract modifications

Complete all post-award administrative reporting requirements

Maintain close contact with customers and collaborators, fostering long-term business relationships

Act as primary point of contact for external organizations and internal individuals for proposal and contract related activities

Maintain documents and input data into Kitware's contract management system

Improve processes and advance team initiatives

Perform such other assignments as may be required from time to time by management

Required Qualifications:

Minimum of a bachelor's degree

At least 5 years of demonstrated experience working in the field of contracts, procurement, proposals and/or project management

Strong understanding of contracting principles and legal terms and conditions

Strong communication skills

Computer literate in Microsoft Office (Word, Excel, and PowerPoint) and an ability to learn Kitware's internal contract management system

Strong organizational skills and ability to multitask and prioritize

Ability to work independently and collaboratively

Due to contractual restrictions, only US Citizens will be considered for this position

If not already cleared TS/SCI, willingness and ability to apply for and maintain a TS/SCI security clearance

Preferred Qualifications:

Experience with Google Docs

Experience with the Federal Acquisition Regulations

Experience working with a technical company, an academic institution, or in an R&D environment

Experience developing procedures

Experience training other employees on procedures

Company Description:

Kitware is a research and development software solutions provider with a mission to advance science, make a positive impact, and share our results all within a collaborative, employee-focused work environment that is friendly, fair, and flexible. Our work is improving healthcare outcomes, increasing national security, and advancing our national computing infrastructure. Our customers and collaborators include top universities from around the world, government organizations, national research labs, medical device manufacturers, car manufacturers, financial institutions, and many others.

Kitware is proud to be 100% employee-owned, and Great Place to Work-Certified.

Additional Information:

Our team members enjoy a small company environment, flexibility in work assignments, and high levels of independence and responsibility. Besides a great work environment, our comprehensive benefits package includes a competitive compensation plan, tuition reimbursement program, flexible working hours, six weeks paid time off, 401(k), health insurance, life insurance, short- and long-term disability insurance, bonus plan, and free coffee, drinks, and snacks.

For more information on our benefit offerings please visit:

Kitware actively subscribes to a policy of equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, protected veteran status, uniformed service member status, or any other characteristics protected by applicable law.

Any unsolicited resume sent to Kitware, including to Kitware's mailing addresses, fax machines or email addresses, whether directly to Kitware employees or to Kitware's applicant tracking system, will be considered Kitware property. Kitware will not pay a fee for any placement resulting from the receipt of an unsolicited resume, and will consider any candidate submitted by a recruitment agency without a fully executed contract with Kitware to have been referred free of any charges or fees.

If you need assistance with applying or interviewing for a role due to a disability or special need, please reach out directly to our HR team at at any time during the hiring process.

Minimum Salary: Maximum Salary: Salary Unit: Yearly