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Senior Medical Administrative Coordinator
1 week ago
The Department of Orthopaedic Surgery at University of Virginia School of Medicine is in search of a Senior Medical Office Coordinator to join their administrative team. The ideal candidate will provide top-notch administrative assistance to multiple physicians and physician assistants (PAs) in various areas while maintaining confidentiality and handling complex issues.
- Establishes new meetings, cancels or reschedules meetings upon request, and manages detailed calendars for physicians by prioritizing appointments and scheduling tasks.
- Generates documents and reports following provided guidelines.
- Uses good judgment daily, handles urgent matters, and makes independent decisions as needed.
- Manages travel arrangements, patient legal casework flow, and correspondence.
- Organizes phone calls, takes accurate messages, and maintains filing systems efficiently.
- Keeps physician's and PA's C.V.s current, manages special projects, and supports faculty members effectively.
- Effective communication with senior leadership, staff, and external stakeholders.
- Ability to multi-task in a complex environment.
- Work independently and maintain patient information confidentiality.
- Experience with detail-oriented tasks and medical terminology.
- Excellent interpersonal, organization, and customer service skills.
- Ability to follow instructions, apply critical thinking, and manage multiple tasks efficiently.
High school diploma. Bachelor's degree substitutes for experience minimum. A minimum of 4 years of administrative support experience to an executive level position.
Preferred Experience:Five years of medical office experience.
Required Computer Applications: Microsoft Excel, Outlook, PowerPoint, Word. Familiarity with Epic, Workday, and Zoom.
Application Instructions: Please apply through Workday online and submit a CV/resume and a cover letter. Incomplete applications will not be considered. Internal applicants must apply through their UVA Workday profile.
For questions regarding the application process, reach out to Eric Allen, Academic Recruiter. Before an offer is extended, a background check will be conducted. This position is contingent upon funding availability.
Physical Demands:This job primarily involves desktop computer use with occasional travel required for meetings and programs.
The University of Virginia and UVA Health System are dedicated to diversity and are equal opportunity and affirmative action employers.
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