HR Assistant

1 week ago

Charleston, West Virginia, United States WVU Medicine Full time


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Below, you'll find other important information about this position.

Provides support to the Human Resources Department assisting with a variety of secretarial duties including those which may be confidential in nature.


MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/

OR LICENSURE:
1. High School Diploma or Equivalent

EXPERIENCE:
1. Two (2) years of administrative or secretarial experience

PREFERRED QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/

OR LICENSURE:
1. Associates Degree or Bachelor of Science Degree in Business, Human Resources or Related field preferred

EXPERIENCE:
1. Previous healthcare HR experience preferred

CORE DUTIES AND RESPONSIBILITIES:

The statements described here are intended to describe the general nature of work being performed by people assigned to this position.

They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.1. Assists with all employee data using HRIS, personnel files and educational files.2.

Assists in obtaining all employment-related information including employment references, criminal background check, primary source license verification, employment offers, I-9, etc.3.

Assists with screening, evaluating, and prioritizing visitors and telephone calls in an appropriate manner4. Assists new employee Orientation packets.5. Assists with employee computer-based learning; may assist in creation of modules.6. Assists with hospital activities as assigned (RRR, bi-annual picnic, Hospital week, etc.)7.

Performs other clerical duties as assigned for HR and Employee Health, including but not limited to filing, editing, typing, etc.8.

Assists with documenting Employee Health data and preparing reports into employee health database system as appropriate and as assigned in an accurate and timely manner9.

Assists with creating new and replacement employee ID badges and maintains accurate information in the badge system10.

Assists candidates with the application process, employee health questionnaire and or onboarding process as needed to support the candidate and facilitate timely completion of all pre-employment requirements.


PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Prolonged sitting, standing, walking and typing.2. Frequent bending, stooping, and stretching.3. Requires hand-eye coordination and manual dexterity4. Requires use of office equipment such as fax, copier, scanner, etc.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Must be capable of performing assigned tasks despite frequent interruptions2. Daily contact with medical, nursing, and support staff as well as with the general public.

SKILLS AND ABILITIES:
1. Computer literacy and proficiency with Microsoft Products2. Must be capable of maintaining composure handling high levels of department traffic3. Ability to maintain confidentiality of sensitive information4. Requires good interpersonal communication skill when in contact with public, patients, and staff

Additional Job Description:
Scheduled

Weekly Hours:40Shift:
Exempt/Non-Exempt:United States of America (Non-Exempt)

Company:
THOM Thomas Hospitals
Cost Center:560 THOM HRAddress:4605 Maccorkle Ave SWSouth CharlestonWest VirginiaWVU Medicine is proud to be an Equal Opportunity employer.

We value diversity among our workforce and invite applications from all qualified applicants regardless of race, ethnicity, culture, gender, sexual orientation, sexual identity, gender identity and expression, socioeconomic status, language, national origin, religious affiliation, spiritual practice, age, mental and physical ability/disability or Veteran status.

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