Academic Advisor

7 days ago

Salt Lake, Utah, United States InsideHigherEd Full time
Job Title: Academic Advisor (College of Health)
Location: Clayton State University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 273236
About Us

Located in Morrow, Georgia, Clayton State University is roughly 15 miles southeast of downtown Atlanta. The university offers employees an adaptable, collaborative environment that fosters professional and personal development.
The university is committed to having a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high-quality education and advancing workforce development. Clayton State offers multiple certificates, Associate's, Bachelor's, and Master's Degree programs, which currently enroll over 5,500 students in challenging campus and online courses.
Clayton State's main campus is situated on 214 beautiful acres in a lakeside setting just minutes from downtown Atlanta, making access to the vibrant metropolitan area swift. The Atlanta-Journal Constitution has named the university a Top Workplace in Atlanta for six consecutive years. The Chronicle of Higher Education also named Clay-ton State one of 79 higher education institutions across the nation in its list of 2017 Great Colleges to Work For.

Job Summary

The Academic Advisor position is a key member of the Center for Advising & Retention team. This position will work to develop and implement advising and student success strategies for students within the College of Arts and Sciences. It carries a caseload of students.

Responsibilities
  • Monitors, advises and tracks the retention, progression, and graduation of all students within the assigned population.
  • Execute and evaluate campaigns in collaboration with the Assistant Director and/or Director
  • Provides fundamental level support while advising on academic, career, and life goals
  • Make resolution recommendations on academic advising matters to the Assistant Director
  • Advise students regarding academic programs, curricula, and course selections.
  • Maintains updated student files throughout their academic careers and makes changes to records as necessary.
  • Disseminate information on university policies and procedures to faculty, parents, students, etc.
  • Provides assistance and advisement to students in the areas of program admission requirements, registration, probation, academic suspension, and other academic policies and procedures.
  • Conducts orientation sessions for groups of incoming students.
  • Conducts informational outreach to various classes and/or student groups
  • Audits student records for curriculum, major, and graduation requirements.
  • Follow up by advising students who have obtained failing midterm and final grades.
  • Compares transcripts with entrance and graduation requirements and advises students on appropriate actions.
  • Refers students with academic discrepancies to proper officials for further action.
  • Assists in the preparation of special reports relating to enrollment and related matters.
  • Evaluate and maintain student records for degree requirements using an academic evaluation system. Monitors student registration activities and academic performance/progress.
  • Coordinates communications with students regarding course scheduling, core and major requirements, academic resources, etc.
  • Participates in college or institutional student success initiatives
Required Qualifications

One (1) or more years of related work experience, preferably in higher education
Minimum of a Bachelor's degree with 3-5 years in higher education.

Preferred Qualifications

Master's degree preferred.

Knowledge, Skills, & Abilities
  • Knowledge of student information systems (for example, BANNER) is preferred.
  • Knowledge of academic fields for advising disciplines; Knowledge of Microsoft Office Suite and familiarity with Degree Audit tools (DegreeWorks is preferred)
  • Excellent oral and written communication skills; effective organizational skills and time management skills
  • Must be flexible and be able to prioritize and to function independently with minimal supervision; must be able to work cooperatively and diplomatically with superiors, peers, students, and outside agencies.
  • Ability to work flexible schedules (some evenings and Saturdays are required).
  • Ability to encourage and motivate students to overcome obstacles and achieve goals
USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy and can be found online at
Additionally, USG supports Freedom of Expression, as stated in Board Policy 6.5, Freedom of Expression and Academic Freedom, which can be found online at

Conditions of Employment


Offers of employment are contingent upon completion of a background investigation, including a criminal background check demonstrating eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug and alcohol screening. Candidate must disclose potential, actual, or apparent conflicts of interest in compliance.
Offers are made expressly subject to the applicable federal and state laws, statutes, rules, and regulations of this institution and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc Clayton State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy, please contact the Clayton State University Office of Human Resources at For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at

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