Current jobs related to Document Control Specialist - San Diego, California - Garden Homes

  • Document Control Specialist

    2 hours ago

    San Jose, California, United States Lumicity Full time

    Document Control SpecialistLumicity is seeking a skilled Document Control Specialist to join our team. As a key member of our industrial team in San Jose, CA, you will be responsible for developing and implementing document systems for commercial projects.Key Responsibilities:Develop and implement document control procedures to ensure accuracy and...

  • Document Control Specialist

    3 days ago

    San Jose, California, United States Lumicity Full time

    Document Control SpecialistLumicity is seeking a skilled Document Control Specialist to develop and implement document systems for commercial projects.Key Responsibilities:Design and implement document control procedures to ensure accuracy and accessibilityManage the distribution and tracking of project documentation to meet business needsPerform project...

  • Document Control Specialist

    2 days ago

    San Jose, California, United States Antora Energy Full time

    Job Title: Document Control SpecialistAntora Energy is seeking a highly organized and detail-oriented Document Control Specialist to join our team. As a key member of our commercial projects team, you will be responsible for developing and maintaining document transmittals, records, and systems for our first commercial scale projects.Key...

  • Document Control Specialist

    1 week ago

    San Marcos, California, United States EPIC Piping Full time

    About the RoleEpic Piping is seeking a skilled Document Control Specialist to join our Fabrication team. As a key member of our team, you will play a crucial role in maintaining the accuracy and integrity of our documents.Key ResponsibilitiesStore, manage, and track company documents in accordance with established procedures.Scan, image, organize, and...

  • Document Control Manager

    1 week ago

    San Diego, California, United States Abzena Full time

    Job Title: Document Control ManagerAbzena is seeking a highly skilled Document Control Manager to join our team. As a key member of our Quality Assurance department, you will be responsible for leading the Document Control and Training teams and functions.Key Responsibilities:Manage the document management and training programStrategically partner with...

  • Document Control Manager

    2 days ago

    San Diego, California, United States Abzena Full time

    Job Title: Document Control ManagerAbzena is seeking a highly skilled Document Control Manager to join our team. As a key member of our Quality Assurance department, you will be responsible for leading the Document Control and Training teams and functions.Key Responsibilities:Manage the document management and training programStrategically partner with...

  • Pest Control Specialist

    4 weeks ago

    San Luis Obispo, California, United States Brezden Pest Control Full time

    PEST CONTROL SPECIALIST Join Our Team at Brezden Pest Control Location: San Luis Obispo Schedule: Full-Time, Monday to Friday, 7:30 AM - 5:00 PM Compensation: First-year earnings for a Pest Control Specialist range from $37,500 to $45,000, plus comprehensive benefits including health, dental, life, and disability insurance, retirement savings with...

  • Pest Control Specialist

    2 weeks ago

    San Luis Obispo, California, United States Brezden Pest Control Full time

    About the Pest Control Specialist Role:As a Pest Control Specialist at Brezden Pest Control, you will play a crucial role in protecting homes, businesses, and other structures from pest infestations.This position involves performing inspections, applying treatments, and ensuring the health and safety of our clients' properties.Key Responsibilities:Conduct...

  • Quality Control Specialist

    4 weeks ago

    San Diego, California, United States Actalent Full time

    Job DescriptionJob Title: Quality Control SpecialistJob Summary:We are seeking a highly skilled Quality Control Specialist to join our team at Actalent. As a Quality Control Specialist, you will be responsible for performing Quality Control testing of products at various stages of production. This includes routine and special assignments, as well as...

  • Document Control Specialist

    3 days ago

    San Luis Obispo, California, United States Trust Automation Inc Full time

    Job SummaryThe Document Control Associate plays a vital role in ensuring the accuracy and accessibility of company documentation. This position involves managing and maintaining the company's documentation system, ensuring all documents are properly controlled, up-to-date, and accessible to authorized personnel.Key ResponsibilitiesMaintain and organize...

  • Clinical Documentation Specialist

    17 hours ago

    San Diego, California, United States UC San Diego Health System - Hillcrest Full time

    Job Title: Clinical Documentation SpecialistWe are seeking a skilled Clinical Documentation Specialist to join our team at UC San Diego Health System - Hillcrest. As a Clinical Documentation Specialist, you will play a critical role in ensuring the accuracy and completeness of patient medical documentation.Responsibilities:Perform complex reviews of patient...

  • Document Control Specialist

    2 days ago

    San Luis Obispo, California, United States Trust Automation Full time

    Trust Automation: A Leader in Custom Automation SolutionsWe are a company that values diversity and is dedicated to building a skilled, productive workforce that reflects the communities we serve. Our product range includes motors, linear drives, digital drives, custom assemblies, and unique application solutions from ground-up system design to...

  • Project Controls Specialist

    2 days ago

    San Diego, California, United States NICMAR Group Full time

    Project Controls SpecialistWe are seeking an experienced Project Controls Specialist to join our team at NICMAR Group. As a key member of our project management team, you will be responsible for establishing, maintaining, and reporting on cost controls, performance management, risk management, and schedules for projects.Key Responsibilities:Plan and...

  • Pest Control Specialist

    4 weeks ago

    San Diego, California, United States Rentokil Pest Control South Africa Full time

    OverviewAt Rentokil Pest Control South Africa, we are dedicated to providing exceptional pest management solutions. We are proud to be part of a global leader in pest control, serving clients across various sectors.BenefitsImmediate Benefits: Enjoy benefits starting from day one for full-time employees, including:401(k) plan with company...

  • Project Controls Specialist I

    4 weeks ago

    San Diego, California, United States PM2CM Full time

    Project Controls Specialist at PM2CM, Inc.PM2CM, Inc. is a distinguished professional services firm focused on delivering Program and Project Management, Construction Management, and Project Controls solutions throughout the design and construction phases of various initiatives. With a strong emphasis on Project Controls, the organization expertly manages...

  • Inventory Control Specialist

    4 weeks ago

    San Diego, California, United States Ultimate Staffing Full time

    Inventory Control SpecialistLocation: San Diego, CAHours: Monday - Friday 7:00 AM - 4:30 PMCompensation: $20/hrEmployment Type: Direct Hire**This position is ITAR Compliant and requires all employees to be US Citizens or Permanent Residents.***Candidates must pass a background check and drug screening prior to employment. A leading manufacturer specializing...

  • Clinical Documentation Specialist

    1 week ago

    San Diego, California, United States UC San Diego Health System - Hillcrest Full time

    Job SummaryWe are seeking a skilled Clinical Documentation Specialist to join our team at UC San Diego Health System - Hillcrest. As a key member of our health information management team, you will be responsible for performing complex reviews of patient medical documentation, evaluating quality measures, and ensuring accuracy for severity of illness and...

  • Quality Control Specialist

    3 weeks ago

    San Diego, California, United States Tanvex BioPharma Inc Full time

    Job SummaryThe Quality Control Specialist will support the control and management of samples within QC and perform routine testing of in-process, release, and stability samples following written methods and procedures. The position will work as part of the Analytical Development (AD) / Quality Control (QC) group to support the team responsibilities....

  • Insurance Loss Control Specialist

    3 weeks ago

    San Diego, California, United States Davies Risk Services Full time

    Job OverviewDavies Risk Services is seeking independent contractors to perform insurance property inspections for our clients. As an Insurance Loss Control Specialist, you will work with policyholders to assess the condition of their properties and provide detailed information to our underwriters.Key ResponsibilitiesSchedule appointments with property owners...

  • Project Controls Specialist I

    4 weeks ago

    San Diego, California, United States PM2CM Full time

    Project Controls Specialist at PM2CM, Inc.PM2CM, Inc. is a dedicated professional services firm focused on delivering Program and Project Management, Construction Management, and Project Controls expertise throughout the design and construction phases of various projects. The company excels in Project Controls, encompassing Scheduling, Cost Management,...

Document Control Specialist

3 months ago

San Diego, California, United States Garden Homes Full time
SUMMARY:

The Document Control Specialist is responsible for managing company documents while also ensuring their accuracy, quality and integrity. Help adhere to record retention policies, safeguard information, and retrieve data more effectively. Ensure company staff, vendors, and sub-contractors have the most up to date set of documents.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The Document Control Specialist's duties and responsibilities include, but are not limited to, the following:

Prepare, review and maintain accurate records.

Provides customer service and support to internal departments and clients.

Generates reports as needed or requested.

Works closely with the Regional Facilities Manager to ensure continuity.

Store, manage, and track company documents.

Scan, image, organize, and maintain documents, adhering to the company's document lifecycle procedures.

Archive inactive records in accordance with the records retention schedule.

Control and maintain the retrieval of documents.

Training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.

Ensure all appropriate documents are posted to the project database and provides assistance to vendors as needed.

Follow up with vendors, company staff, and sub-contractors to ensure they have latest set of relevant documents.

Update the project contract/CO/PO logs on a daily basis.

Generate Contracts, Change Orders, and Purchase orders based off buyer's email.

Email Contract/CO/PO to accounting and project administrator.

Update folders on V-Drive to include all purchasing information.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations are available, upon request, to assist qualified persons with disabilities to perform the essential functions of the job, as needed.

EDUCATION/EXPERIENCE:

4 to 5 years' related experience and/ or training; or equivalent of education and experience.

TECHNICAL SKILLS REQUIRED:

To perform this job successfully, an individual must be proficient in Microsoft Office Suite.

PHYSICAL DEMANDS:

Regularly required to sit, stand, walk, stoop, bend, squat, open doors, and may be required to climb/ descend stairs. Regularly required to be on-site at assigned properties in order to perform duties and responsibilities, including walking the properties and inspecting units and stair wells.

Ability to operate standard office equipment, including computers, telephones, copiers, scanner, and do filing.

Must be able to lift, push, pull, carry, and/ or move up to 50 pounds.

COMMUNICATIONS:

Must be able to communicate effectively (orally and written) in a professional manner on a regular basis with management and co-workers within the company as well as residents and outside vendors. Works well as part of a team. Follows instructions and responds to management's direction. Takes constructive criticism and uses it as a learning tool.

SUPERVISORY RESPONSIBILITIES:
  • This position does not have supervisory responsibilities.
ATTENDANCE AND PUNCTUALITY:

Is reliable and consistently at work and on time; willing to travel, and work evenings, weekends, and holidays, as needed.

TRAVEL

Travel may be required within the Southern California and Arizona Region.

OTHER COMPETENCY REQUIREMENTS FOR EFFECTIVE PERFORMANC

An energetic, positive, ethical and enthusiastic leader with strong people management skills. Effective communicator, trainer and motivator. Inspires trust, respect and loyal team relationships.

Understands business objectives (focus on profitability, quality, professionalism, efficiency and effective use of time), and is results driven. Develops practical strategies to achieve business objectives. Makes sound business decisions.

Excels in a fast paced, dynamic environment; ability to adapt to changing priorities; remains organized and focused under pressure; able to meet deadlines.

Calmly and effectively manages conflict, difficult and/or emotional situations; focusing on resolving issues and achieving an effective solution, rather than on blame.

General understanding of company's policies and laws applicable to the conduct of business; follows and enforces such policies and laws.

Works independently with little or only general supervision.

Is accountable for the responsibilities of the position; accepts constructive criticism in a positive manner.

Ability to plan, budget, schedule staff and resources effectively and efficiently.

Treats others with respect; shows sensitivity to and respect for cultural differences; supports diverse workforce and helps to ensure a workplace and living community free from unlawful discrimination and harassment.

Maintains confidentiality and discretion with regard to sensitive proprietary and confidential information of Company, residents, and customers.

Pay range: $23-$34/hr

GC Service Corp. is an equal opportunity employer, veterans and disabled.