Admin Coordinator

1 week ago

Worcester, Massachusetts, United States UMass Memorial Health Care Full time

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account.


Exemption Status:
Non-Exempt

Schedule Details:
Monday through Friday

Scheduled

Hours:
8:30 am - 5:00 pm

Shift:

  • Day Shift, 8 Hours (United States of America)

Hours:
40

Cost Center:
Anesthesiology Admin


This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities.

Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve.

We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other.

And everyone, in their own unique way, plays an important part, every day.

I

Major Responsibilities:

  • Provides effective direction and guidance to the administrative staff to ensure efficient operations in accordance with established policies, practices, and procedures. Provides recommendations to management for the most efficient utilization of assigned staff. As necessary, processes standard and non-standard business office administrative paperwork.
  • Conducts team meetings to review workload and assignments and works with staff to resolve issues and foster process improvements.
  • Coordinates staff and patient flow including, but not limited to, greeting patients, handling of incoming calls, patient registration, scheduling patients, collecting co-payments, billing, insurance verification, and referrals, through the department to ensure maximum efficiency. As necessary, works with clinical staff to ensure proper documentation and appropriate exams for patients.
  • May maintain clinical, surgical and/or administrative calendar for assigned management and other employees as necessary. Assists with adhering to schedule, coordinating multiple priorities and rescheduling when conflicts arise. Arranges a wide variety of inside and outside meetings, special events and activities for assigned management. Prioritizes events.
  • May produce correspondence, memos and reports from dictation, drafts, models, etc. Edits material for grammar, spelling and format and high quality presentation and style. May prepare high quality presentation graphics (using Power-Point or similar applications software). May assist in administrative process for building new referring physician relationships and practice growth.
  • Maintains scheduling database by updating provider and staff schedules to ensure adequate provider and staffing coverage. Works with management to coordinate staff time off and vacation schedules.
  • Reviews all work performed by assigned staff to ensure completeness and quality and resolves or reports any issues to management. Relays work instruction from management as needed.
II

Position Qualifications:

License/Certification/Education:

Required:

  • Associate's degree.

Experience/Skills:

Required:

  • Minimum five (5) years of medical secretary/administrative support experience.
  • Demonstrated leadership experience.
  • Ability to work independently with minimal supervision, while managing multiple priorities.
  • Advanced computer skills, including Microsoft Office applications.
  • Excellent oral, written and interpersonal skills.
  • Proven organizational and customer services skills.
  • Strong attention to details.
  • Knowledge of medical terminology/procedures.

Preferred:

  • Previous lead/supervisory experience.
  • Project management skills.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.


We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other.


Our six Standards of Respect are:
Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind.

If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.


As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.


If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at We will make every effort to respond to your request for disability assistance as soon as possible.

  • Secretary, Executive Admin

    1 week ago

    Worcester, Massachusetts, United States UMass Memorial Health Care Full time

    Exemption Status:Non-ExemptSchedule Details:Monday through FridayScheduled Hours:8:30 - 5Shift:Day Shift, 8 Hours (United States of America)Hours:40Cost Center:Obstetrics GroupUnion:SHARE (State Healthcare and Research Employees)This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview...

  • Admin Construction Coordinator

    1 week ago

    Worcester, United States Complete Staffing Solutions Full time

    Job DescriptionJob Description-Need Construction BackgroundEssential Functions/Position Responsibilities:Process change orders through accounting software.Track change order approvals.Take meeting notes and coordinate circulating them to the project team.File for electrical permits.Coordinate insurance requirements for projects and distribute them to GCs.Put...

  • Admin Coordinator

    4 weeks ago

    Worcester, United States UMass Memorial Health Care Full time

    Exemption Status: Non-Exempt Schedule Details: Monday through Friday Scheduled Hours: 8:00 am - 4:30 pm or 8:30 am - 5:00 pm Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 34000 - 2221 Plastic Surgery This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the...

  • Secretary, Executive Administrative Admin

    3 weeks ago

    Worcester, United States UMass Memorial Health Care Full time

    Exemption Status: Non-Exempt Schedule Details: Monday through Friday Scheduled Hours: 8-4:30 Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 34000 - 1035 Anesthesiology Admin Union: SHARE (State Healthcare and Research Employees) This position may have a signing bonus available a member of the Recruitment Team will...

  • Sessions Clerk

    4 days ago

    Worcester, United States District Court Admin Office Full time

    **ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE TRIAL COURT EMPLOYMENT PAGE LINKED BELOW.** **IF YOU APPLY THROUGH THE APPLY ONLINE LINK ABOVE ON THIS MASS CAREERS PAGE YOU **WILL NOT BE CONSIDERED** FOR THIS POSITION.** **PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK)**: **Departmental Mission...

  • Admnistrative Assistant

    3 weeks ago

    Worcester, United States NR Consulting LLC Full time

    Job Summary: **Responsibilities**: - Greet visitors and direct them to the appropriate person or department - Answer incoming phone calls and transfer them to the appropriate staff member - Provide general administrative support, including filing, data entry, and proofreading documents - Assist with event planning and coordination - Manage office supplies...

  • Secretary, Executive Admin

    1 week ago

    Worcester, United States UMass Memorial Health Care Full time

    Exemption Status: Non-Exempt Schedule Details: Monday through Friday Scheduled Hours: 8:30 am - 5 pm Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 34000 - 3425 Obstetrics Group Union: SHARE (State Healthcare and Research Employees) This position may have a signing bonus available a member of the Recruitment Team will...

  • Secretary, Executive Admin

    1 week ago

    Worcester, United States UMass Memorial Health Care Full time

    Exemption Status: Non-Exempt Schedule Details: Monday through Friday Scheduled Hours: 8:30 - 5 Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 34000 - 3425 Obstetrics Group Union: SHARE (State Healthcare and Research Employees) This position may have a signing bonus available a member of the Recruitment Team will...

  • Executive Assistant to Chair

    1 week ago

    Worcester, United States UMass Memorial Health Care Full time

    Exemption Status: Non-Exempt Schedule Details: Monday through Friday Scheduled Hours: 8:30 am - 5 pm Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 10020 - 5700 Dept Of Medicine Admin This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview...

  • Secretary, Executive Admin

    2 weeks ago

    Worcester, United States UMass Memorial Health Care Full time

    Exemption Status: Non-Exempt Schedule Details: Monday through Friday Scheduled Hours: 8:00 am - 4:30 pm Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 34000 - 2230 Vascular Surgery Union: SHARE (State Healthcare and Research Employees) This position may have a signing bonus available a member of the Recruitment Team...

  • Supv Executive Admin Ops, 40 Hours, Days

    4 weeks ago

    Worcester, United States UMass Memorial Health Care Full time

    Are you a current UMass Memorial Health caregiver? CLICK HERE to apply through your Workday account. Schedule Details: Monday through Friday Scheduled Hours: 8:00-4:30 Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during...

  • Supv Executive Admin Ops, 40 Hours, Days

    2 weeks ago

    Worcester, United States UMass Memorial Health Care Full time

    Are you a current UMass Memorial Health caregiver? CLICK HERE to apply through your Workday account. Schedule Details: Monday through Friday Scheduled Hours: 8:00-4:30 Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during...

  • Administrator

    4 weeks ago

    Worcester, United States SERVPRO of Worcester Full time

    **Would you like to work where you’re valued, can learn new skills and techniques and have a great time? As a SERVPRO® Franchise employee, you will receive the following**: - Full time work with a competitive pay rate - Health/Dental/Vision insurance - Eligible employees, first of the month after 60 days of employment. - 401K plan with generous company...

  • Travel Sterile Processing Tech

    1 month ago

    Worcester, United States AlliedTravelCareers Full time

    AlliedTravelCareers is working with Infojini Healthcare to find a qualified Sterile Processing Tech in Plymouth, Massachusetts, 02360!Pay Information$1,743 per weekAbout The PositionID: 49277113 Shift: 8H Evening Description: Contract Guarantee hours= 72 Hours Biweekly on all Assignments these guaranteed hours do not include any on-call time worked BE...

  • Lead Application Analyst, Imaging

    3 weeks ago

    Worcester, United States Other Staff Full time

    This person will also participate in system-wide projects and resolving reported issues as well as create and foster strong working relationships among teammates. The Application Analyst/PACS System Administrators will support and maintain information systems, function(s) and/or resources for Radiology and Cardiology PACS. - Develop and maintain...

  • Executive Asst

    3 weeks ago

    Worcester, United States UMass Memorial Health Care Full time

    Exemption Status: Non-Exempt Schedule Details: Monday through Friday Scheduled Hours: 8:00 AM - 4:30 PM Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 10020 - 5800 Administration This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview...

  • Executive Administrative Assistant to Coo

    3 weeks ago

    Worcester, United States UMass Memorial Health Care Full time

    Exemption Status: Non-Exempt Schedule Details: Scheduled Hours: Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 34000 - 5500 Executive Director This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial...

  • In Home Lpn

    3 days ago

    Worcester, United States ConcertoCare Full time

    Are you looking to disrupt healthcare and be at the forefront of innovation? ConcertoCare is bringing care to those who need it most, where they need it most - in their homes. Our unique care model allows you to develop relationships with patients one on one outside of a doctor’s office. You get to meet them in their home to help them in their environment...

  • Executive Assistant

    1 month ago

    Worcester, United States UMass Memorial Health Care Full time

    Are you a current UMass Memorial Health caregiver? CLICK HERE to apply through your Workday account. Schedule Details: Monday through Friday Scheduled Hours: 8:00am -4:30 pm or as needed by Department Chair Shift: 1 - Day Shift, 10 Hours (United States of America) Hours: 40 This position may have a signing bonus available a member of the Recruitment...

  • Executive Assistant

    4 weeks ago

    Worcester, United States UMass Memorial Health Care Full time

    Are you a current UMass Memorial Health caregiver? CLICK HERE to apply through your Workday account. Schedule Details: Monday through Friday Scheduled Hours: 8:00am -4:30 pm or as needed by Department Chair Shift: 1 - Day Shift, 10 Hours (United States of America) Hours: 40 This position may have a signing bonus available a member of the Recruitment...

  • Executive Assistant

    1 month ago

    Worcester, United States UMass Memorial Health Care Full time

    Are you a current UMass Memorial Health caregiver? CLICK HERE to apply through your Workday account. Schedule Details: Friday, Monday, Thursday, Tuesday, Wednesday Scheduled Hours: 8:30 - 5:00 Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 This position may have a signing bonus available a member of the Recruitment Team will...