Contract Closeout Specialist

2 weeks ago

Rockville, Maryland, United States Highlighttech Full time
Overview


Highlight is seeking a Payroll/Closeout Specialist to join a program supporting the Contract Management division within a behavioral health organization at HHS.

Responsibilities

This individual will disburse Peer Reviewer honorarium (fee) and Technical Writer fee disbursements.

For contracts/task orders that have expired, the Contractor shall review the file to determine their type, contract limitations, contract periods, types of costs, legal status, indirect rates and ceilings, when applicable.

Responsible for the management/administration of each completed contract from receipt through close-out execution, including the transfer of closed files to the Federal Records Center in Washington, DC.

Correspond with applicable contractors (vendors) by phone, email or written correspondence to request and exchange information needed in the close-out process, to include receipt of the final voucher, final release and certification of funds, rebates, and credits.

Work closely with the appropriate customer COR (depending on the particular contract) on the preparation of the customer COR's final determination letter outlining the contractor's appeal right.

As necessary, request from the Finance Office reports on the amounts obligated and the amounts paid under each contract/task order and reconcile voucher records with disbursements.

Maintain the customer closeout filing room (located in Rockville, MD).

Generate letters and forms, and box up files and reports to ensure that the entire contract close-out process is supported in a timely and professional manner.

Prepare monthly reports, and meet with the COR to review project performance once a month (as necessary), as well as produce other related reports.

Maintain a file that will house the standard form letters that can be chosen from to generate a letter to the contractors (vendors) requesting the required documentation.

Qualifications

Should possess at least one year of experience in closing out contracts for a Federal Agency.
Must possess highly competent skills with computer software, hardware and related equipment.

About Highlight


For over ten years, Highlight has provided Development and Modernization, Secure IT, and Mission Solution services to our federal government customers.

Our team knows the technology; we understand how our customers and their stakeholders work; and we know how to implement industry best practices to deliver high-quality, end-to-end solutions that minimize risk and maximize results.

Since our inception, Highlight has had an employee-first mindset. Our mission is to provide employees with rewarding and impactful career opportunities.

In 2021, Highlight's founder, Rebecca Andino, implemented an Employee Stock Ownership Plan to embody and expand our culture of transparency, teamwork and rewarding the work of our employees.

By becoming an ESOP, our employee-owners share in the success of the company through their ownership stake.

To learn more about ESOPS, check out:
.

We're an Equal Opportunity Employer (EOE) that empowers our people to fearlessly drive change - regardless of their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other characteristics.

Our team is dedicated to foster diversity within our teams to promote creativity, innovation, and teamwork to deliver the best solutions for our customers.

To receive compensation and benefits information for this role, contact us or email us at


Please include the Req ID (this is at the top of the posting under the position title) in the subject line of the email.



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