Administrative Assistant-inpatient Center

2 weeks ago

Mount Joy, Pennsylvania, United States Choices Healthcare Full time

ADMINISTRATIVE ASSISTANT

Inpatient Center (IPC)

Full Time

Schedule:
Monday - Friday

8am - 5pm

2- 3 holidays required

ESSENTIAL FUNCTIONS:

Provides secretarial assistance to IPC Manager and Shift Supervisors.

Facilitates communication and customer service with patients and families to explain the programs offered at the IPC.

Assists with communication to patient/representative regarding residential fees and charges, explains charges and follows up with payment concerns.

Processes information needed for residential transfer, including residential admission paperwork, financial information and completion of essential consent/authorization forms.

Communicates and collaborates effectively with staff regarding potential transfers to ensure transfer is accomplished with ease.

Monitors waiting list of IPC referrals by communicating with patients, caregivers, and referral sources regarding eligibility and bed availability.

Maintains daily reports, including census and bed availability repots.

Supports day to day and ongoing staff scheduling, reviews paid time off (PTO) requests, assists with replacing vacancies and call-offs

Approves/Denies weekly staff timesheets

Assists with the maintenance of forms that support the organization in all settings.

Supports the Clinical Secretary, as needed:
Create physical charts

Update bedboard

Update census tracker

Complete center admission demographics

Coroner Packets

Complete the following ongoing tasks in a timely fashion:
Tracks pain improvement within 48 hours

Enters data for visiting student nurses in database

Collect pharmacy papers and deliver to Manager

Run comprehensive assessment due dates and post in main office

Ensure medication cart counts are documented

Maintain interdisciplinary team ( IDT) book for meetings

Completes facility walk through to audit the following:
Food temperature checks

Assist with return of equipment to contracted providers.

Glucometer Checks

Provides secretarial functions such as faxing, typing, and copying to meet the needs of the Manager and Shift Supervisors

Communicates effectively with staff, volunteers, patients, visitors, outside contractors and community agencies.

QUALIFICATIONS:

High school graduate or GED required

Microsoft Office Suite

Be able to communicate effectively with internal and external contacts to the organization

Handle multiple projects and details simultaneously

Requires self-direction

High degree of professionalism

We offer a full range of benefits including:

  • Health Insurance
  • Dental and Vision Insurance ^
  • Short and Long Term Disability
  • Employer Paid
  • Life Insurance/Accidental Death & Dismemberment (AD&D)
  • Employer Paid
  • Flexible Spending Account (FSA) ^
  • 401(k) and Roth 401(k) retirement plan with company match
  • Paid Holidays ^
  • Paid Time off (PTO) ^
  • Shift Differentials
  • Employee Assistance Program (EAP)
  • Tuition Reimbursement Program ^
  • Free Flu Shots
  • Mileage reimbursement
  • Educational Opportunities


 AAA Membership
  • Employer Paid
^

  • Chair Massages
  • Employer Paid
  • Fresh Fruit during the summer
  • Semi-Annual "All Staff" meetings
  • Fun, employersponsored activities and recognition events
  • Must work a minimum of 64 hours per twoweek pay period
^ Must work a minimum of 40 hours per two week pay period

Must be vaccinated for influenza or be granted a religious/medical exemption.

EOE

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