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Office Manager

3 months ago

Framingham, Massachusetts, United States Framingham Fire Department Full time
FRAMINGHAM PUBLIC SCHOOL

Dunning Elementary School

TITLE:

Ten (10) Month School Office Manager

POSITION SUMMARY:

To perform a variety of clerical, secretarial, and other administrative functions required for the operation of school administration in order to deliver Framingham Public Schools' high expectations for achievement, equal access to high levels of instruction, the achievement of academic proficiency for all students, and the closing of the achievement gap among subgroups within the schools.

OUR MISSION:

Framingham Public Schools is committed to excellence for all students. Our mission statement guides our work: Through a comprehensive education, we aim to create and empower free thinking, responsible citizens who can participate equally in our rich and diverse community. FPS and the community stand united in our core values: Providing a safe, inclusive, culturally responsive teaching and learning environment; Engaging antiracist and responsible civic advocates; Respecting diversity of thoughts, learners, culture, and community; Fostering learning and healthy growth of all students and staff; Ensuring every school will be an active, participatory, equitable community.

Diversity among teachers undoubtedly advances the academic achievement of students. Compliance obligations establish the baseline; as a district, Framingham Public Schools are committed to achieving, developing and maintaining a workforce reflective of the rich racial, linguistic, and cultural diversity of our students. Framingham Public Schools aims to teach our children, and ourselves, to be culturally proficient and inclusive in order to live, learn, and work together in a vibrant and diverse world.

Indeed, Framingham Public Schools is committed to inspiring our school community to be accepting and willing to learn from individuals with differing backgrounds. Our goal is to reflect the diverse community we serve and create a great place to work for everyone by embracing the individual skills, perspectives and experiences our people bring to the workplace and harnessing these for high performance and improved service delivery. We want our employees to feel included, valued and respected and have access to equal opportunity, which supports full participation at work. Framingham Public Schools seeks to retain the diverse talent in our workforce and support our people to maintain a long and productive working career.

Framingham Public Schools is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from persons with disabilities and who identify as BIPOC.

CERTIFICATES, LICENSES, REGISTRATIONS:

High school diploma or General Education Diploma (GED) and at least one-year related experience and/or training or equivalent combination of education and experience. Associate's degree (A.A.) or equivalent preferred.

TRAINING AND EXPERIENCE:
Prior successful experience working in a school office setting preferred.

SKILLS AND ABILITY:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee has the ability to accurately enter and retrieve computerized data; to work well with others from diverse backgrounds; to focus on solving conflicts; to maintain confidentiality; to engage in positive communication with others; to contribute to building a positive team spirit; to multi-task and successfully work with staff, students and public; to communicate fluently verbally and in writing in English; to effectively present information and respond effectively to questions in one-on-one, small group situations to students and other school staff; to verbally respond to common inquiries from students and/or staff; to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals and governmental regulations; to compile information into routine reports; to draft correspondence; to engage in basic mathematical skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and the requirements of the job change.

Attendance
  • Collect all absent messages from voice mail, e-mail, and written notices
  • Log daily absences, tardiness, and dismissals with reasons for absence in X2
  • Cross check teachers' attendance with messages
  • Call parent/guardian of absent students for which there was no notification from home
  • Meet with principal and attendance officer periodically to review attendance concern
Lunch count
  • Gather classroom lunch counts and bring to the kitchen
  • Notify kitchen of any additional lunch orders when tardy students arrive
  • Maintain and update weekly lunch count sheets for each classroom
Calendars
  • Create and print the monthly calendar of events for staff
  • SPED Meeting Schedule & Calendar
  • Schedule SPED meetings as requested
  • Notify attendees of SPED meeting times & dates, as well as any changes
Student Database:
  • Update and input student information as needed
  • Run reports as needed or requested by Building Principal
Customer Service:
  • Provide access for all incoming visitors
  • Greet and assist all visitors
  • Answer and appropriately direct telephone calls from outside vendors, community organizations, District and City personnel, staff, and community members
Office Tasks:
  • Copy handouts and fliers for distribution as requested
  • Sort and distribute US and inter-District mail
  • Input invoices into MUNIS
  • Manage Absence Management and Time Attendance systems
  • Perform any other duties as assigned by either the building principal
PHYSICAL WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work in an office with moderate noise levels (such as computers and printers) and controlled temperature conditions. The position requires frequent sitting, standing, walking, and to reach with hands and arms occasionally. Ability to talk and to hear continuously. Ability to lift up to 20 pounds periodically. Finger dexterity is required continuously for the normal work shift, such as for typing, filing, dialing the phone, etc. Some travel between schools may be necessary, so the ability to operate a motor vehicle and maintain a valid Driver's license is required; the employee shall be compensated per the contract with a travel allowance as the applicable rate per the Framingham Teachers Association Secretaries (Unit S) Contract.

REPORTS TO:

Building Principal (and/or Director, if any). The performance of this job will be evaluated as per the Framingham Teachers Association Secretaries (Unit S) Contract.

SUPERVISORY RESPONSIBILITIES:

None.

FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION:

This position is classified as Non-Exempt (Hourly).

TERMS OF EMPLOYMENT:

Covered under Framingham Teachers Association Secretaries (Unit S) Contract. Please note that the District reserves the right to transfer all personnel among buildings on an as needed basis to serve the best interests of all students as long as such transfer is in compliance with the Framingham Teachers Association Secretaries (Unit S) Contract.

Ten (10) Month Position - 202 days per year

HELPFUL LINKS:

Framingham Secretarial Association (Unit S) Contract

Click here for more information about our amazing benefits

Framingham Public Schools provides equal employment. opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Framingham Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Framingham Public Schools expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.