Senior Manager, Meeting

2 weeks ago

Foster City, California, United States Gilead Sciences Full time
Senior Manager, Meeting & Events page is loaded

Senior Manager, Meeting & Events

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locations

United States - California - Foster City

time type

Full time

posted on

Posted 18 Days Ago

job requisition id

R

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site

to apply for this job.
At Gilead, we're creating a healthier world for all people.

For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe.

We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations.

Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite.

As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations.

Join Gilead and help create possible, together.

Job Description


As the Senior Manager, Meetings & Events, this role is to manage all aspects of internal meeting planning for Gilead Sciences, which may include national, commercial and leadership meetings.

This role is responsible for the strategic implementation and coordination of all event planning functions, including collaborating with key internal stakeholders and external vendors to ensure operational excellence and high-level outcomes are met with sustained engagement of attendees.

Job

Responsibilities

Independently manage and execute internal meetings and events for Gilead

participants.

Provide internal cross-functional leadership for all aspects of event development and execution, including but not limited to, overall attendee/logistics management, executive communication, and approval on key aspects of events while demonstrating leadership of cross-functional planning committee to drive decisions and actions.

Consistently develop innovative solutions to complex challenges.
Partner with peers and vendors to ensure consistent alignment across events and multiple therapeutic

areas.
Lead logistical pre-event planning, onsite execution, and post event wrap-up to include surveys, debriefs, SOP documentation, budget reconciliation.
Manage budget of respective executed events and make budgetary decisions based on experience and perceived value.
Evaluate vendor services and venues according to industry standards and stakeholder requirements; communicate and gain buy-in on recommendations.
Oversee vendors for logistics, production, and audio-visual elements appropriate for

events.

Ensure vendor deliverables and timelines are successfully met to

expectation.

Develop and manage project timelines and action plans in collaboration with cross-functional partners and ensure all deadlines are met with successful outcomes.

Interact regularly with senior stakeholders and executives, understanding their goals and objectives for various events and take a proactive approach to planning and executing current and future events.

Evaluate and update or establish procedures relating to SOP maintenance around key activities for events to improve overall efficiencies, streamline execution and measure effectiveness.

Mentor other employees on

strategic

event planning and project

management.
Responsible for strategic projects that impact the broader team and

organization. Ability to think and showcase an enterprise mindset.

Knowledge &

Skills

Extensive understanding and application of event planning principles, concepts, practices, and industry

standards.
Demonstrate skills within analytical expertise, influence and

initiative.

Initiative within planning – operates outside the scope of expectations and is proactive in taking on additional cross-functional responsibilities to improve efficiencies within the meeting and event department.

Strategic thinking – demonstrates strategic orientation by recognizing simpler patterns in complex situations and projecting outcomes.
Proactively identifies gaps and areas of opportunity and drives recommendations for change to streamline and improve overall efficiencies.
Strong communication skills with an ability to articulate complex ideas clearly and concisely to senior executives .
Execution and problem-solving skills under pressure is core to this

role.
Able to be successful working independently as well as within the context of a

team.
Able to establish effective working relationships with a diverse range of

stakeholders including experience working with C level executives.
Flexible in a fast-paced setting with competing and ever-changing tasks and

exhibit

calm under

pressure.
Proficient in Microsoft Office

suite.
Comfortable embracing new technologies and digital tools such as financial management, work order management, mobile app technologies and Cvent.

Basic

qualifications:
Bachelor's degree and eight years' experience
OR
Masters' degree and six years' experience
OR
Ph.
D.

Preferred

qualifications:

10+ years of related experience

preferred
BS or BA degree in event management, hospitality & tourism management or equivalent – strongly

preferred
Significant meeting and event management experience
CMP/CMM Preferred

People leader accountabilities

Create inclusion - knowing the business value of diverse teams, modeling inclusion, and embedding the value of diversity in the way they manage their teams.

Develop talent - understand the skills, experience, aspirations and potential of their employees and coach them on current performance and future potential.

They ensure employees are receiving the feedback and insight needed to grow, develop and realize their purpose.

Empower teams - connect the team to the organization by aligning goals, purpose, and organizational objectives, and holding them to account.

They provide the support needed to remove barriers and connect their team to the broader ecosystem.

The salary range for this position is: $154, $199, Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location.

These considerations mean actual compensation will vary.

This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package.

Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

  • Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
For jobs in the

United States:
As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or

mental

disability, genetic


information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws.

In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact

for assistance.

For more information about equal employment opportunity protections, please view the

'Know Your Rights'

poster.

NOTICE:

EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

PAY TRANSPARENCY NONDISCRIMINATION PROVISION
Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.
Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site

to apply for this job.

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