Office Administrator

2 weeks ago

Mesa, Arizona, United States Arizona Autism United Full time

Arizona Autism United is a prominent nonprofit organization offering services to children and families impacted by autism in Maricopa County. The organization provides diverse supports and therapies while expanding its presence and programs in the Valley. This is an opportune moment to become part of a company that has been recognized as a top workplace in Arizona, with ample room for career advancement.

We are currently seeking an Office Administrator to serve as the primary point of contact for clients and staff at our Mesa clinic. The role involves various responsibilities to ensure the clinic's smooth operation, including opening and closing procedures (working hours are 10:00 a.m. - 6:00 p.m.). Additionally, the Office Administrator will assist in supporting daily management tasks, collaborating with internal departments to enhance processes, ensure service efficiency, comply with funding requirements, and maintain accurate records.

This is a full-time position with a comprehensive benefits package. The starting hourly pay ranges from $ depending on experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Open and/or close the office/clinic based on the work schedule
  • Welcome families and visitors, manage client check-ins/outs for appointments, deliver quality service coordination, and resolve issues efficiently
  • Handle main office calls and direct them appropriately
  • Manage office and clinic supplies, conduct daily organization and light cleaning tasks
  • Oversee mail and faxes for the organization
  • Aid the Service Coordination Department in various client scheduling aspects
  • Support Human Resources in onboarding new staff by assisting with paperwork and notarizations
  • Collaborate with Facilities Department to ensure facility compliance with location-specific requirements and address related issues
  • Work with different teams to develop, implement, and enhance systems related to service coordination and client programs
  • Coordinate with external vendors on approved projects by executive management

QUALIFICATIONS & REQUIREMENTS

  • High School Diploma or GED required; college degree or equivalent experience preferred
  • Minimum 2+ years of administrative experience
  • Experience handling confidential information
  • Proficiency in Microsoft Office, Word, and Excel
  • Demonstrated organizational skills and attention to detail
  • Experience or knowledge of autism spectrum disorders is advantageous
  • Must pass fingerprint clearance check and other hiring requirements
  • Must pass a Tuberculosis Test
  • Bilingualism is a bonus

Benefits:

Join a workplace with a supportive culture and leadership that values work-life balance. AZA United fosters a collaborative environment emphasizing transparent communication, teamwork, and professional development. Additionally, you will enjoy:

  • Competitive salary with guaranteed pay raises every 6 months
  • Comprehensive health benefits, employer contributions to health savings account, company-paid insurance
  • 401k plan with up to 4% match after one year
  • Generous paid time off, sick leave, and holidays
  • Maternity/Paternity Leave

To learn more about AZA United, or check out our offerings.

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