Associate Director, Graduate Advising

7 days ago

Chicago, United States InsideHigherEd Full time
The Highlights: Reporting to the Associate Dean for Scheduling & Curriculum, the Associate Director for Graduate Student Services comprises the graduate student advising division of the Liberal Arts and Social Sciences Academic and Advising Services Office. Primary responsibilities in this regard include: Advise and support current graduate students; orient and advise new graduate students; collaborate with Graduate Admissions on new student recruitment strategies; advise undergraduate students seeking graduate degrees; collaborate with Enrollment Management on current student retention strategies; organize the annual Graduate Student Conference; serve as an ex officio member of the LAS Graduate Directors Council. On behalf of the College of LAS as a whole, serve as the Commencement Ceremony Coordinator. 


What You'll Do:

  • Advise current graduate students (degree- and non-degree seeking) with orientation, registration, program requirements, DPR updating, BlueStar monitoring, tracking progress to degree, readmission and reclassification, policy and procedure implementation, awarding of graduate assistantships and tuition waivers, and graduation; advise current undergraduate students on graduate study options in LAS.
  • Coordinate the initial set-up and communication about GA positions within various units, training grad directors on these processes. This includes coordinating meetings between the academic unit, grad admissions and Financial Aid, working with the Business Manager and Financial Aid to set up the scholarship connect application, solidifying a process and dates with the academic unit and grad admissions, ensuring that written communication to the student is vetted through grad admissions and contains pertinent financial aid information and being a liaison between the parties to finalize the process and timeline.  Track, manage and monitor tuition waiver budget of 1.5M.
  • Collaborate with Graduate Admission, Enrollment Management, and LAS Program Directors on strategies to improve admission and retention rates. Provide guidance and training to faculty serving as graduate advisors.  
  • Coordinate the LAS portion of the annual Commencement Ceremony. 
  • Oversee communication vehicles (social media, guides, website); coordinate the annual Graduate Student Conference. 
  • Membership on College and University governance organizations: Act as the staff advisor to the Graduate Student Council. Serve on the Graduate Directors Council. Serve on the University Commencement Committee. Serve on the University Registrar's DPR Committee. Act as ombudsperson for College graduate students in collaboration with the Dean of Students Office.  Represent the Graduate Office at admission recruiting events.
  • Student Assistant management - oversees work on social media/website, work on the Graduate Student Council, and office responsibilities.
  • Administers and manages the graduate assistantship budget of $1.5 million.
     

What You'll Need:

  • Master's degree preferred with 5 years of advising and/or administrative experience at a university.  
  • A background in records, budget and financial experience, student advising and coordination of event planning is helpful.  
  • Knowledge of the current modes and issues of graduate education
  • Ability to work independently and as part of a group
  • Excellent oral and written communication skills
  • Excellent organizational skills
  • Ability to communicate with a diverse mix of internal and external constituencies
  • Proficient with MS Office, PeopleSoft, and social media
  • Ability to demonstrate a very strong attention to detail
  • Ability to work with  program directors and chairs from a range of different and diverse programs.
  • Strong understanding of graduation requirements and collaboration with records team.
  • Some evening and weekend hours required
     

Perks:

  • Working for a stable and well-known University that values diversity and inclusion.
  • Top choice medical, dental, and vision benefits.
  • Retirement plan matching contribution of 10%.
  • Tuition waivers for employees and dependents.
  • Generous paid time off, sick time, holidays, floating holidays, and more
  • Full-Time Benefits
For consideration, please include a resume and cover letter.

Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.


Mandated Reporting of Child Abuse & Neglect:

Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:

Illinois Department of Children & Family Services (DCFS)  
Illinois Abused and Neglected Child Reporting Act  

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

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