Accounts Payable Specialist

 Title: Accounts Payable SpecialistCompensation: $52–59K + Bonus + EquityLocation: North County San Diego, CA (Hybrid: 3 days onsite, 2 days remote)Ourclient is  publicly traded biotech company, with multiple U.S. and international locations, is seeking an experienced Accounts Payable Specialist to join their team. Committed to advancing scientific innovation and developing treatments, their culture is collaborative, mission-driven, and focused on supporting both personal and professional growth.Accounts Payable (AP) SpecialistSummary:The Accounts Payable Specialist will support the full Accounts Payable function, ensuring invoices are processed accurately and on time. This includes 2-way and 3-way match processing, exception resolution, vendor reconciliation, managing AP inquiries, supporting payment cycles, and assisting with system upgrades. The role also contributes to expense report auditing and continuous process improvement.Responsibilities:Process daily invoices (2-way and 3-way match), including complex/GMP-related invoices; work with internal teams to resolve discrepancies.Assist with weekly payment runs to ensure timely vendor payments.Monitor GR/IR reports and resolve outstanding items.Reconcile vendor statements; manage AP aging reports and follow up with suppliers as needed.Work with suppliers to correct or update banking information.Support system upgrades and implementations, including testing and documentation.Audit weekly employee expense reports for compliance and assist employees with resolving audit issues.Monitor unsubmitted expenses in Concur and follow up as needed.Provide day-to-day Concur support, including credit card reconciliation issues.Maintain accurate Desktop Procedures and assist with onboarding/training.Provide documentation for internal and external audits.Prepare Excel reports and support ad hoc reporting requests.Assist with 1099 reconciliation and filing.Provide backup AP processing support during absences or peak workload periods.Qualifications:Associate’s degree in Accounting, Finance, or related field (or equivalent experience).5+ years of Accounts Payable or relevant accounting experience.Strong understanding of AP processes and invoice workflows.ERP system experience (SAP and Coupa preferred); proficiency with Concur.Intermediate to advanced Excel skills.Excellent attention to detail, accuracy, and organizational skills.Strong communication and interpersonal skills for working with internal teams and vendors.Ability to work independently, prioritize tasks, and adapt to shifting demands.Customer service–oriented with a focus on continuous improvement.Preferred Skills:Experience with 3-way match and resolving price/quantity variances.Strong SAP experience, especially related to new system implementations.Concur and T&E processing experience. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.Privacy NoticeVaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here.Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.