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Sr AP Manager

2 months ago

Brea, United States Vaco Remote Work Freelance Full time
Immediate long-term contract need. SAP experience is a must.

Supervisory Responsibilities:
  • This role involves managing and evaluating staff performance, overseeing the disbursement of checks, and ensuring that departmental objectives are met on a daily, monthly, and quarterly basis with operational accuracy.
  • Responsible for training and developing team members handling disbursements.
  • Conducts annual performance reviews for the staff.
  • Manages intercompany netting on a monthly basis.
  • Completes journal entries during month-end and quarter-end closing processes.
  • Oversees the preparation of annual 1099 forms.
Key Duties:
  • Monitors and manages cash flow reports, ensuring that all payments are made timely and in accordance with company policies.
  • Reviews payments for accuracy before obtaining approval from senior management.
  • Reconciles accounts payable totals and the general ledger with relevant records.
  • Supports the timely and accurate updates of visual management boards.
  • Ensures meticulous recordkeeping of purchases for audit purposes.
  • Collects employer identification numbers or social security numbers from vendors to prepare and file 1099 forms.
  • Oversees the proper storage and maintenance of records to ensure readiness for audits.
  • Takes on other related duties as assigned by management.
Requirements:
  • Strong knowledge of accounting and management practices, along with expertise in accounts payable processes.
  • Excellent communication and interpersonal skills.
  • Proficiency in SAP and/or Oracle systems, with solid data entry skills for expense reporting.
  • Advanced Excel skills.
  • Excellent organizational, planning, and problem-solving abilities.
  • Thorough understanding of the 1099 filing process.
  • Strong leadership skills with the ability to motivate and manage a team.
  • Ability to quickly respond and manage tasks efficiently.
Education & Experience:
  • Bachelor’s degree in Accounting or Business Administration is required.
  • Minimum of 5 years of experience in accounts payable.
  • At least 2 years of supervisory experience leading a team of 4 or more.
Physical Requirements:
  • Ability to sit for extended periods.
  • Flexibility with in-office hours is required.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.