Administrative Specialist, Level IV

3 days ago

Oak Ridge, United States AKIMA Full time

Akima Infrastructure Services, LLC (AIS), is actively seeking Engineering, Professional, Technical, and administrative support personnel as part of our staff augmentation team supporting the Department of Energy at the Y‑12 National Security Complex located in Oak Ridge, Tennessee and the Pantex Plant located in Amarillo, Texas.

 

Successful candidates will be employees of AIS, a premier government contractor charged with employing highly motivated and well-qualified personnel who can advance Y-12's core mission to ensure a safe, secure, and reliable U.S. nuclear deterrent, which is essential to national security. Though employed by AIS, the employee will take day-to-day direction and assignments from Y-12 staff employed directly by the security complex. Pay, benefits, Human Resources, and Employment Management functions are provided by AIS.

Qualified applicants must be a US citizen, at least 18 years of age, and able to meet pre-employment requirements including any required physicals, drug screen, and/or background investigation to satisfy clearance requirements from the Department of Energy. 

 

To join our team of outstanding professionals, apply today


Responsibilities

This a full-time support position to the Documents & Records Management organization, specifically the Records Management department.  The position works alongside CNS Records Operations Staff in preparing and processing records for conversion to an electronic format.  Some overtime may be approved to meet target deadlines.    

 

Specific job functions may include the following: 

  • Searching, locating, retrieving, and delivering records or information through established procedures and delivery systems in a timely manner; verify completeness/thoroughness of the records in accordance with established policies and procedures; and perform assigned tasks supporting the implementation of the organization's approved retention schedule.
  • Complieswith records security classification policy and procedures. 
  • Protects records by monitoring environmental controls and following established procedures to control access.
  • Communicates and interacts with customers to provide effective customer service. 
  • Prepares documents for imaging. 
  • Operates imaging and microfilm equipment to create quality-level document images and stores electronic images in approved electronic information systems. 
  • Good oral communication and interpersonal skills to work closely and cooperatively with groups in shared tasks that may have tight deadlines. 
  • Attention to detail. Work independently and with minimal supervision. 
  • Due to the nature of tasks to be performed, an active Q-clearance is required, demonstrated experience in working with records, and general understanding of federal records management requirements. 
  • Ability to comprehend and understand site/organizational procedures that relate to project documents and records to ensure requirements are met.

Qualifications

  • High school diploma: Minimum 6 years of relevant experience. Typical administrative experience ranging from 7–10 years.
  • Active DOE Q clearance required. 
  • This position requires the ability to obtain and maintain a clearance from the Department of Energy and would be identified as a Workplace Substance Abuse (WSAP) testing designated position. WSAP positions require participation in an ongoing random drug testing program in addition to the pre-employment drug screen.
  • Pre-employment Drug Screen - external applicants selected for this position are required to successfully complete a post- offer, pre-employment drug test.

Preferred Qualifications:  

  • Experience in establishing and successfully managing paper-based or electronic records systems, including a working knowledge of technical and nontechnical documentation standards.
  • Excellent skills in the use of MS-Outlook, Internet, word processing, and document conversion is desirable. Experience in utilizing specialized computing applications for managing configuration control of documents and other records is highly desirable. Experience in utilizing Records Management Systems is desirable.

  • Administrative Specialist IV

    5 days ago

    Oak Ridge, Tennessee, United States NANA Regional Corp Full time

    Job SummaryNANA Regional Corp is seeking a highly motivated and detail-oriented Administrative Specialist IV to join our team. This full-time support position will work alongside the Documents & Records Management organization, specifically the Records Management department.Key ResponsibilitiesSearch, locate, retrieve, and deliver records or information...

  • Administrative Specialist, Level IV

    5 days ago

    Oak Park, Illinois, United States AKIMA Full time

    About the RoleAkima Infrastructure Services, LLC (AIS) is seeking a highly motivated and detail-oriented Administrative Specialist to join our team at the Y-12 National Security Complex in Oak Ridge, Tennessee. As a key member of our staff augmentation team, you will provide administrative support to the Documents & Records Management organization,...

  • Administrative Supervisor

    3 weeks ago

    Oak Ridge, Tennessee, United States Covenant Health Full time

    Job SummaryCovenant Health is seeking an experienced Administrative Supervisor to join our team. As a key member of our nursing administration department, you will be responsible for overseeing the daily operations of our hospital and ensuring the highest level of patient care.Key ResponsibilitiesAssume responsibility and accountability for care provided to...

  • Administrative Supervisor

    5 days ago

    Oak Ridge, Tennessee, United States Covenant Health Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Supervisor to join our team at Methodist Medical Center of Oak Ridge. As a key member of our nursing administration team, you will be responsible for overseeing the daily operations of our hospital and ensuring the highest level of patient care.Key ResponsibilitiesSupervise and direct...

  • Administrative Support Specialist

    5 days ago

    Oak Ridge, Tennessee, United States New York Cancer & Blood Specialists Full time

    Administrative Assistant to the Executive AssistantRidge, NYNew York Cancer & Blood Specialists (NYCBS) fosters an environment where passionate professionals thrive.Our 200+ oncologists, hematologists, and staff across 25 locations are united by a mission:Redefining what's possible against cancer and blood disorders. With cutting-edge treatments,...

  • Administrative Support Specialist

    3 weeks ago

    Oak Ridge, Tennessee, United States Oak Ridge National Laboratory Full time

    About the RoleWe are seeking an administrative assistant to provide support in the Neutron Sciences Directorate at Oak Ridge National Laboratory (ORNL). This role will involve a range of office and administrative functions, including managing information flow and communications, maintaining a professional office atmosphere, and scheduling appointments and...

  • Travel Nurse RN

    4 weeks ago

    Oak Ridge, Tennessee, United States Trustaff Full time

    Job DescriptionTrustaff is seeking a skilled travel nurse to join our team as an Oncology Specialist.Job SummaryWe are looking for a highly motivated and experienced travel nurse to work in a dynamic healthcare environment. As an Oncology Specialist, you will be responsible for administering medications and fluids through an IV line, central line, or venous...

  • Nuclear Criticality Safety Engineer, Level IV

    1 week ago

    Oak Ridge, United States AKIMA Full time

    Akima Infrastructure Services, LLC (AIS), is actively seeking a Nuclear Criticality Safety Engineer, Level IV support personnel as part of our staff augmentation team supporting the Department of Energy at the Y‑12 National Security Complex located in Oak Ridge, Tennessee.Successful candidates will be employees of AIS, a premier government contractor...

  • Travel Nurse RN

    3 weeks ago

    Oak Ridge, Tennessee, United States Trustaff Full time

    Job DetailsJob Title: Travel Nurse RN - Oncology SpecialistJob Type: Travel NursingSpecialty: OncologyDiscipline: Registered Nurse (RN)Shift: 8 hours, daysHours per Week: 40Duration: 13 weeksEmployment Type: TravelJob DescriptionAs a Travel Nurse RN - Oncology Specialist with Trustaff, you will have the opportunity to work with a variety of patients,...

  • Security Specialist

    1 month ago

    Oak Ridge, United States Department of Energy - Agency Wide Full time

    JOB SUMMARY: This position is part of the Office of Environmental Management - Oak Ridge Office, Department of Energy. As a Security Specialist, you will be responsible for providing a range of security related expertise assuring that the security posture of Department of Energy facilities, programs, projects and activities are properly analyzed, evaluated,...

  • Travel Nurse ICU Specialist

    5 days ago

    Oak Ridge, Tennessee, United States Genie Healthcare Full time

    Job Title: Travel Nurse ICU SpecialistGenie Healthcare is seeking a skilled Travel Nurse ICU Specialist to join their team in Oak Ridge, Tennessee.Job Description & RequirementsSpecialty: ICU - Intensive Care UnitDiscipline: RNDuration: 13 weeks36 hours per weekShift: 12 hours, nightsEmployment Type: TravelPreferred prior CCU/ICU experienceCertifications:...

  • Waste Package Certifier, Level IV

    1 week ago

    Oak Ridge, United States AKIMA Full time

    Akima Infrastructure Services, LLC (AIS) , is actively seeking Engineering, Professional, Technical, and administrative support personnel as part of our staff augmentation team supporting the Department of Energy at the Y‑12 National Security Complex located in Oak Ridge, Tennessee and the Pantex Plant located in Amarillo, Texas.Successful candidates will...

  • Test Engineer IV

    3 days ago

    Oak Ridge, United States AKIMA Full time

    AIS is looking for a Test Engineer IV to work in Oak Ridge, TN.  To join our team of outstanding professionals, apply today!ResponsibilitiesThe Testing Engineer is responsible for developing and overseeing or executing test instructions for the purpose of demonstrating acceptable performance of equipment and systems, providing input to the development of...

  • Work Control Planner IV

    1 week ago

    Oak Ridge, United States AKIMA Full time

    AIS is looking for a Work Control Planner IV to work in in Oak Ridge, TN. Under moderate supervision, serves as an experienced Work Control Planner in all conventional aspects of the subject matter or the functional area of assignment. To join our team of outstanding professionals, apply today!ResponsibilitiesPrepares work package.Participates in effective -...

  • Travel Nurse ICU Specialist

    5 days ago

    Oak Ridge, Tennessee, United States Genie Healthcare Full time

    Job Title: Travel Nurse ICU SpecialistGenie Healthcare is seeking a skilled Travel Nurse ICU Specialist to join their team in Oak Ridge, Tennessee.Job Description & RequirementsSpecialty: ICU - Intensive Care UnitDiscipline: RNDuration: 13 weeksShift: 12 hours, nightsEmployment Type: TravelPreferred prior CCU/ICU experience. Certifications: BLS-AHA, ACLS-AHA...

  • IT Project Manager, Level IV

    2 days ago

    Oak Ridge, United States AKIMA Full time

    Akima Infrastructure Services, LLC (AIS), is actively seeking Engineering, Professional, Technical, and administrative support personnel as part of our staff augmentation team supporting the Department of Energy at the Y‑12 National Security Complex located in Oak Ridge, Tennessee and the Pantex Plant located in Amarillo, Texas. Successful candidates will...

  • Piping Engineer, Level IV

    1 week ago

    Oak Ridge, United States AKIMA Full time

    Akima Infrastructure Services, LLC (AIS) , is actively seeking Engineering, Professional, Technical, and administrative support personnel as part of our staff augmentation team supporting the Department of Energy at the Y‑12 National Security Complex located in Oak Ridge, Tennessee and the Pantex Plant located in Amarillo, Texas.Successful candidates will...

  • Database Administrator

    1 week ago

    Oak Ridge, Tennessee, United States ITR Full time

    Job Title: System Administrator - SQL DBAITR is seeking a highly skilled System Administrator - SQL DBA to join our team. As a key member of our IT department, you will be responsible for designing, installing, deploying, migrating, troubleshooting, and managing Microsoft SQL Servers, as well as Microsoft SQL Server Reporting Services (SSRS) and Microsoft...

  • HVAC Engineer, Level IV

    1 week ago

    Oak Ridge, United States AKIMA Full time

    Akima Infrastructure Services, LLC (AIS) , is actively seeking Engineering, Professional, Technical, and administrative support personnel as part of our staff augmentation team supporting the Department of Energy at the Y‑12 National Security Complex located in Oak Ridge, Tennessee and the Pantex Plant located in Amarillo, Texas.Successful candidates will...

  • Electrical Engineer, Level IV

    1 week ago

    Oak Ridge, United States AKIMA Full time

    Akima Infrastructure Services, LLC (AIS), is actively seeking Engineering, Professional, Technical, and administrative personnel as part of our staff augmentation team supporting the Department of Energy at the Y‑12 National Security Complex located in Oak Ridge, Tennessee and the Pantex Plant located in Amarillo, Texas.Successful candidates will be...