(Full-time) Director of Contracts and Risk Management

Description of Basic Functions and Responsibilities

OVERVIEW
The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River. The main campus is located in the city of Redding, population 90,000. The area is characterized by excellent schools with high graduation rates, low traffic, and low housing prices (Zillow average $393,000 vs. California state average of $770,000).

Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.

Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.

Administrator positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our administrators manage a wide range of programs and lead faculty and staff in engaging our diverse employee and student populations, facilitating equitable outcomes for all through the management of our various employment and academic programs. As an administrator at Shasta College, you will join a vibrant community of professionals working collaboratively to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career at Shasta College offers a highly rewarding and enriching employment experience.

DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES
Under general direction of the Assistant Superintendent/Vice President of Administrative Services, or designee, performs varied and complex, administrative, technical and management duties in developing, administering, coordinating and implementing the District’s business contracts, and comprehensive risk management and insurance programs. Assignments are broad in scope and allow for a high degree of latitude for the exercise of independent judgement and decision making on issues that are complex, interpretive and evaluative in nature. Manages contract administration activities associated with the development, negotiation, research, execution and management of the District’s business contracts. Coordinates the District’s risk management and insurance programs to ensure that staff, students, public and District assets are adequately and appropriately protected from fortuitous loss. Conducts procedural and organizational analysis and recommends modifications to increase effectiveness and efficiency. Performs related work as required.

CLASSIFICATION: Range 30 on the Administrative Confidential Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. - 5:00p.m., Monday through Friday.

SUPERVISOR: Assistant Superintendent/Vice President of Administrative Services or designee

BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis and an employee assistance program (EAP). This is a classified administrator position with a default CalPERS retirement.

Employees have the option to contribute to:

Health Savings Account (HSA)403(b) and 457 Retirement PlansSection 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts

In addition, employees have the option to purchase:

Disability Income InsuranceCancer InsuranceLife InsuranceAccident Only InsuranceCritical Illness Insurance

For more information regarding Employment and Benefit Policies, please view the Administrative Agreement - Appendix A.

Typical Duties, Knowledge and Ability

Essential Functions:

• Under direction of the Assistant Superintendent/Vice President of Administrative Services, functions as the primary contact for business contracts, procurement of services, risk management services, claims administration and insurance programs.
• Provides training, technical assistance, guidance and document templates to assist District departments in contracting and procurement; contract development, interpretation and administration; risk management and insurance programs; and addressing claims and minimizing exposure to potential loss.
• Reviews, secures, and administers the District’s insurance policies and self-insured retention programs for a variety of risk exposures, including: property, liability, automobile liability, crime, student accident, and other special insurance programs; evaluates the District’s needs for coverage, terms, limits and retentions; evaluates insurance costs and self-insured retentions; proposes the selection of insurance plans and carriers; and coordinates the collection of underwriting data for annual coverage renewals.
• Participates on district-wide risk management issues and safety committees; analyzes loss exposure and loss history; works effectively with District departments, claims adjustors, consultants and others in order to develop methods and approaches to mitigate risk exposure.
• Administers property and liability claims filed against the District in coordination with a third party claims administrator; evaluates claims for completeness, timeliness, veracity and compliance with State laws and District policies and procedures; ensures timely and cost effective claim resolutions; assists and participates in the investigation and adjudication; recommends disposition to Vice President of Administrative Services; secures authorized settlement authority; and seeks recovery of costs to repair or replace damaged District vehicles, buildings and building contents.
• Coordinates and participates in the development and preparation of requests for proposals, requests for qualifications, invitations for bid, sole/single source justifications and the conduct of these processes.
• Coordinates and administers a variety of business contracts for the District, receives and reviews contracts from District departments; assists and advises department staff with development and interpretation of contractual terms and conditions; consults and confers with legal counsel and third party insurance administrators to evaluate and interpret contract provisions; develops, negotiates and approves or secures authorized approval of contract terms and conditions; ensures use of appropriate legal contract form(s) to minimize exposure to risk and liability, adequacy of risk transfer and are not adverse to the District; processes contracts through required approval process to include, legal counsel, District administrators and Board of Trustees; consults with District administration, staff, legal counsel and third party administrators regarding complex contracting issues to evaluate contract compliance with legal and contract requirements, analyze and resolve problems/disputes over contractual interpretations and develop solutions that affect the District’s ability to conform to contract obligations.
• Stays current on relevant laws, regulations and issues pertaining to public contracting and risk management; advises management on needed actions; stays current with new industry practices and activities to ensure the use of “best practices” in the District’s contract administration, risk management programs, risk transfers, loss controls, risk financing techniques and insurance coverages.
• Utilizes computers and a variety of hardware and software to perform advanced-level document production including the complex formatting of documents, spreadsheets, presentations and databases; prepares and distributes a variety of correspondence, reports, charts, agendas and materials containing confidential and/or sensitive information; prepares and edits manuals, handbooks and other publications; prepares agenda items, reports, resolutions and recommendations for submission to the Board of Trustees; independently composes correspondence.
• Maintains current, accurate and meaningful records related to risk management and insurance programs, claims and executed contracts.
• Develops, monitors, and authorizes the District’s risk management related budget(s) and expenses for premiums, claims adjudication and safety programs; submits through appropriate channels for approval; monitors and controls program operating budget(s).
• Develops, recommends, implements, and maintains effective District policies and procedures for procurement and contracting, contract development and risk management matters.
• Obtains and reviews external certificates of insurance; ensures service provider compliance with legal requirements related to contractual insurance requirements; authorizes and processes District certificates of insurance.
• Ensures procurement, contracting and risk management related activities adhere to applicable federal, state, and local (District) laws, regulations and policies.
• Researches, analyzes, interprets and explains provisions of federal, state and local laws, codes, regulations, legislation and policies and procedures pertaining to public contracts, procurement of services, risk management and related matters.
• Serves as a member of Joint Powers of Authority (JPA) board(s) for the coordination of risk and insurance issues.
• Serves on a variety of District committees as requested.
• Performs related work as required.

Knowledge of:

• Federal, state and local laws, regulations, policies, procedures and rules applicable to the public procurement and contracting, contracts and comprehensive risk management programs; techniques and methods for contract preparation and negotiation; contract format and terminology; principles, practices, procedures and methods of public agency procurement, contracting, contract administration, risk management, claims administration, loss prevention and insurance; public liability, property damage and professional liability insurance; risk identification and control practices; insurance coverage, exclusions, endorsements and certificates of insurance; various computer hardware and software, including word processing, and database and spreadsheet programs.

Ability to:

• Make sound educated decisions; manage a heavy workload; plan, organize, administer, review and evaluate procedures for procurement, contracts, and risk management programs; understand, interpret, apply and explain laws, rules and regulations, policies and procedures related to procurement, contracting, and risk management activities; prepare clear and concise instructions, manuals and reports; perform analytical and legal research; administer the business contracts and comprehensive risk management programs of the District; prioritize multiple projects, tasks and demands within assignment deadlines; effectively utilize computer equipment and software in the performance of duties; work independently on assigned projects; identify and analyze complex administrative and operational issues and problems related to procurement, contracts, risk management and insurance; evaluate alternative approaches and recommend and implement solutions; process claims; conduct investigations; analyze losses and recommend corrective actions; communicate clearly and effectively both orally and in writing; represent the District in a positive and effective manner both internally and externally; provide leadership and technical assistance to others; establish and maintain effective working relationships with those contacted in the course of work.

Experience/Education

Education Required:

• Associate’s degree from an accredited college or university in business, business administration, economics, finance, public administration or a closely related field.

Education Preferred:

• Bachelor’s degree from an accredited college or university in business, business administration, economics, finance, public administration or a closely related field

Experience Required:

• Four (4) years of increasingly responsible experience which includes contract administration, risk management and safety.
• Demonstrated sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students, as well as staff members and students with physical and/or learning disabilities.

Additional Information

To be considered a candidate for an Administrative position, the applicant must submit ALL of the following materials: Online Application with the following materials attached:Cover letter addressing criteria listed in the position announcementCurrent resume and/or placement fileCollege transcripts (unofficial will be accepted at the time of application)Attention Applicants:After application has been submitted, all application materials will be screened.Internal candidates must also submit all required materials to be considered.Candidate evaluations will not be considered.Reference letters from any member of the Hiring Committee or Board Members will not be considered.Interviews will be by invitation only.Interviews may be by Zoom.The District does not reimburse for new hire moving expenses.New Administrative Appointments will be placed at the step 1 on the Administrative Salary Schedule and will graduate to the next step on July 1st of the following year if they have rendered 5 months of satisfactory service, with subsequent steps annually thereafter to a maximum fifth step.Salary placement would only be negotiable if the candidate held the same position with another community college and step 2 or 3 would be the maximum considered depending on the number of years of service.The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

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