Events

2 weeks ago


Lawrence, United States InsideHigherEd Full time
Position OverviewThis position provides event and donor relations support for KU Libraries’ Office of Communications & Advancement (OCA). The Events & Donor Relations intern will have the opportunity to develop and practice event coordination skills, while learning the complex nature of donor relations and how communications and public relations are critical components to event coordination and fundraising. The individual in this role will have direct contact with the Dean of KU Libraries, as well as Board of Advocate members and donors from across the region who attend KU Libraries events.
Job DescriptionUnder the supervision of the Events Coordinator, the intern may:Assist Events Coordinator with planning and implementation of eventsAssist with the ordering of catering, rentals, and other events-related itemsAssist in the preparation of complex mailingsHelp prepare event materials including name tags, programs, and displaysWork with Events Coordinator and other interns/staff to setup events (tables, flowers, linens, AV equipment, etc.)Greet event attendees and donors, while distributing name tags and event detailsHelp transport events-related materials to locations both on and off campusAssist with tracking and managing RSVPsAssist with event follow up and donor acknowledgementsComplete general office duties as assigned by supervisor or OCA team membersWelcome visitors and answers phone calls in the administrative officeOther responsibilities as assigned by supervisor or OCA team membersRequired QualificationsMust be a KU student enrolled in at least six credit hoursEffective interpersonal communication skills as demonstrated by application materialsExcellent organizational skills, accuracy, and attention to detail as evidenced by the application material
Ideal candidates will possess the following qualities:
General knowledge of office equipmentComputer skills and experience using Microsoft Word, Excel, and OutlookClear communication skills and strong attention to detailExcellent email and phone etiquetteAbility to work both independently and collaborativelyPositive attitude and professional demeanorAvailability to work 15-20 hours a week, including some eveningsPreferred QualificationsPrevious event planning and implementation experienceFamiliarity or experience using donor/event management databaseExperience using Adobe Creative SuiteExperience performing basic office tasks (greeting visitors, answering phones, making photocopies, etc.)Knowledge of and enthusiasm for KU Libraries and an interest in donor relations and event coordinationExperience in photography or a willingness to learn a plus, but not requiredAdditional Candidate InstructionsAttach a resume, cover letter and three references.Advertised Salary Range13.00Work Schedule15 - 20 hours per week, including occasional evenings. Schedule is flexible, based on class schedule.Anticipated Start DateMonday May 13, 2024Apply to Job


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