Administrative Assistant

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POSITION: Administrative Assistant
SCHEDULE: Full-Time
FACILITY: Western NM- South Correctional Facility
LOCATION: Grants, NM

A Job Should be MORE than just a paycheck.

Wexford Health Sources, Inc. is one of the nation's largest correctional health care providers. Over the past 30 years, our team of dedicated clinical professionals has helped literally millions of justice-involved patients receive life-changing medical and mental health services.

The majority of our patients come from marginalized or impoverished backgrounds. In many cases, our doctors, nurses, and behavioral health professionals represent the patient's first experience with quality, compassionate health care.

We heal and rehabilitate thousands of incarcerated patients every day.

When you join Wexford Health, you do more than just further your career.

You also become part of a team-a family-whose mission is to care for patients that cannot care for themselves.

You change lives.

You make a difference.

If you are looking for a position that empowers you to do MORE ... then look at Wexford Health.

BENEFITS

Wexford Health offers a competitive benefits package including:

• Performance check-ins with annual merit increase
• Generous paid-time off program that combines vacation and sick leave
• Paid holidays
• Comprehensive health insurance through BlueCross BlueShield
• Dental and Vision insurance
• 401(k) retirement saving plan
• Company-paid short-term disability
• Healthcare and dependent care spending account
• Continuing education options

POSITION SUMMARY
The Administrative Assistant performs general administrative office assignments and functions as a communication link to and within the healthcare unit. His/her responsibilities may include medical record keeping and timekeeping.

1. Process correspondence in a timely and systematic manner.

• Receive and route correspondence to the Health Services Administrator and other personnel within and outside the healthcare unit, as appropriate
• Prepare and send out-going correspondence
• Distribute meeting minutes and action item lists to committee members and other personnel as required.

2. Answers healthcare unit phone and routes calls appropriately. Takes phone messages as necessary.
3. Schedule meetings, appointments and work assignments to meet deadlines.

• Schedule meetings and appointments, and notify those attending
• Schedule contract physician hours as requested by Medical Director.
• Attend staff meetings; record and transcribe meeting minutes, and prepare action items lists.

4. Assist the Health Services Administrator event planning.

• Prepare calendar to reflect scheduled events.
• Contact vendors and prepare for events as required

5. Compile and prepare reports and documents.

• Assist with the preparation of payroll for all site employees as appropriate.
• Prepare clinical and operational reports for the HSA and Medical Director
• Compile projects and reports from other healthcare staff as assigned by the HSA.

6. Classify and file all documents to be maintained in the office.

• Create a uniform filing system to ensure all necessary documents are kept in an organized manner.
• Protect confidentiality of information in written and verbal communications.
• Maintain compliance with HIPAA regulations

7. Communicate effectively and demonstrate professionalism, respect, concern and courtesy in all interpersonal communications.

• Facilitate communication between the Health Services Administrator and other healthcare personnel by providing information concerning procedures, reports, directives and instructions in an accurate, concise, and timely manner.
• Interact with correctional staff positively and cooperatively
• Monitor supplies, maintenance of equipment, and other services.

8. Adhere to Wexford's policies and procedures to enhance the operation of the healthcare unit.

• Adhere to attendance policy
• Report to work on time
• Adhere to safety and security policies.

OTHER DUTIES

• Maintains the confidentiality of all correspondence and files.
• Approaches change in a positive manner.
• Make suggestions for improving work conditions to the Health Services Administrator.
• Maintains composure in stressful situations.
Upon receiving the necessary training and/or instruction, performs other related duties as required or assigned.

JOB REQUIREMENTS
The following requirements list the minimum to qualify. An equivalent combination of education and experience may be accepted.
LICENSURE: Not applicable
CERTIFICATION: Current CPR Certification
EDUCATION: High School graduate or GED certificate
EXPERIENCE:

• Minimum two (2) years administrative experience.
• Type a minimum of fifty (50) words per minute.
• Proficient in the use of computer, facsimile, scanner, and copying equipment.
• Proficiency in Microsoft Outlook, Word, Power Point, Excel, and Microsoft Access
• Correctional experience a plus

EOE/M/F/D/V

21567

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