Purchasing Coordinator

*Advantor Systems is a wholly-owned subsidiary of V2X, LLC

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

Advantor Systems is dedicated to providing the highest quality comprehensive proprietary and integrated solutions to help our U.S. Military and government customers protect critical assets through experience, integrity, hard work and loyalty. 

Our employees enjoy a competitive benefit package including health medical plans, vision, dental, 401(k) match, educational reimbursement along with a flexible work schedule and extra personal days off. #LI-RB

POSITION:  PURCHASING COORDINATOR  

GENERAL FUNCTION: 

The Purchasing Coordinator provides clerical and administrative support to the Purchasing Department, coordinating purchasing activities with vendors, internal customers, and external customers. This position requires a working knowledge of business procedures to provide support during day-to-day purchasing activities. This position operates under general supervision and reports directly to the Purchasing Manager.

SPECIFIC DUTIES:

• Follows up on purchase order status with vendors and receiving staff. Provides updates to internal and external customers.
• Enters and maintains information in Salesforce for products, vendors, purchase orders, projects, shipments, and cases.
• Researches product lead times and identifies alternate supply sources as needed.
• Coordinates purchasing and shipping schedule with vendors, internal customers, and external customers.
• Coordinates Return Material Authorizations with vendors, internal customers, and external customers.
• Reviews, researches, and codes vendor invoices.
• Coordinates with Accounts Payable and vendors to resolve invoice discrepancies.
• Reviews critical stock levels and identifies purchases required to maintain required levels.
• Generates and updates Purchase Orders as directed and authorized by Buyer or Purchasing Manager.
• Prepares, routes, and processes Project Change Requests as directed and authorized by Buyer or Purchasing Manager.
• Prepares new vendor paperwork and setup.
• Creates new part numbers in Great Plains and Salesforce.
• Assists with international shipping documentation as needed.
• Maintains electronic filing systems.
• Prepares reports and documentation for meetings and various data calls or audits.
• Maintains office supplies and submits office supply requests for Fulfillment Department.
• Provides general administrative support to Fulfillment Department.
• Performs other duties as assigned.

EDUCATION/EXPERIENCE:

• Associate degree in business, accounting, law, or related field, or High School Diploma and four years relevant experience
• Two years administrative experience
• Experience in import/export, freight forwarding, or purchasing preferred
• Strong customer service orientation
• Ability to effectively communicate with internal and external customers
• Strong organizational skills with ability to multi-task
• Detail-oriented with strong commitment to quality and accuracy
• Strong MS Office skills (Excel, Word, and Outlook)
• Strong English and grammar skills
• Ability to work under pressure and within time constraints
• Familiarity with Microsoft Dynamics Great Plains and Salesforce preferred

NOTES/REQUIREMENTS:

• Must be able to obtain Secret personnel clearance.

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

EDUCATION/EXPERIENCE:

• Associate degree in business, accounting, law, or related field, or High School Diploma and four years relevant experience
• Two years administrative experience
• Experience in import/export, freight forwarding, or purchasing preferred
• Strong customer service orientation
• Ability to effectively communicate with internal and external customers
• Strong organizational skills with ability to multi-task
• Detail-oriented with strong commitment to quality and accuracy
• Strong MS Office skills (Excel, Word, and Outlook)
• Strong English and grammar skills
• Ability to work under pressure and within time constraints
• Familiarity with Microsoft Dynamics Great Plains and Salesforce preferred

NOTES/REQUIREMENTS:

• Must be able to obtain Secret personnel clearance.

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

POSITION:  PURCHASING COORDINATOR  

GENERAL FUNCTION: 

The Purchasing Coordinator provides clerical and administrative support to the Purchasing Department, coordinating purchasing activities with vendors, internal customers, and external customers. This position requires a working knowledge of business procedures to provide support during day-to-day purchasing activities. This position operates under general supervision and reports directly to the Purchasing Manager.

SPECIFIC DUTIES:

• Follows up on purchase order status with vendors and receiving staff. Provides updates to internal and external customers.
• Enters and maintains information in Salesforce for products, vendors, purchase orders, projects, shipments, and cases.
• Researches product lead times and identifies alternate supply sources as needed.
• Coordinates purchasing and shipping schedule with vendors, internal customers, and external customers.
• Coordinates Return Material Authorizations with vendors, internal customers, and external customers.
• Reviews, researches, and codes vendor invoices.
• Coordinates with Accounts Payable and vendors to resolve invoice discrepancies.
• Reviews critical stock levels and identifies purchases required to maintain required levels.
• Generates and updates Purchase Orders as directed and authorized by Buyer or Purchasing Manager.
• Prepares, routes, and processes Project Change Requests as directed and authorized by Buyer or Purchasing Manager.
• Prepares new vendor paperwork and setup.
• Creates new part numbers in Great Plains and Salesforce.
• Assists with international shipping documentation as needed.
• Maintains electronic filing systems.
• Prepares reports and documentation for meetings and various data calls or audits.
• Maintains office supplies and submits office supply requests for Fulfillment Department.
• Provides general administrative support to Fulfillment Department.
• Performs other duties as assigned.