Administrative Representative

3 weeks ago

Arlington, United States Lockheed Martin Full time

Description:As an Administrative Representative in the ACL, you will play a pivotal role in coordinating facility activities, managing confidential information, engaging with executive leaders, and ensuring seamless logistical support for personnel and special events. This position offers you the opportunity to work in a fast-paced environment, develop strong professional relationships, and hone your organizational skills.
What's in it for you:
• Gain valuable experience in a dynamic and challenging work environment, enhancing your administrative and coordination skills.
• Opportunity to work closely with executive leaders and research and development customers, providing a chance to develop strong professional relationships.
• Play a critical role in managing confidential, sensitive, and proprietary information, providing you with exposure to high-level projects and responsibilities.
• Develop strong organizational skills by managing multiple tasks, priorities, and deadlines in a fast-paced environment.
• Improve your logistical management skills by coordinating travel arrangements, managing visits, and organizing special events.
• Contribute to the ACL's mission by providing crucial administrative support, including purchasing office supplies and equipment.
Key Responsibilities:
• Coordinate and manage facility activities, including maintenance, cubicle coordination, moves, and name tag changes.
• Oversee facility and administrative support requests for all employees housed at the Arlington facility.
• Manage the flow and handling of confidential, sensitive, and proprietary information, along with USG classified duties as assigned.
• Engage in regular professional interfacing with executive level leaders and research and development customers.
• Manage the logistical requirements for personnel visiting various Lockheed Martin customer and government sites.
• Proactively partner and coordinate with other ATL labs, Lockheed Martin Business Areas, and CETO staff.
• Coordinate and oversee all visit requests from LM and non-LM visitors.
• Coordinate and oversee the logistics for all special events sponsored by LM ATL that are occurring in or near the Arlington facility.
• Arrange and coordinate travel (including international) and process expenses through the Concur System.
• Interface, coordinate, and collaborate with other ATL administrative personnel.
• Exhibit a highly motivated, can-do approach.
• Demonstrate initiative, discretion, and tact in managing email, telephone calls, and other requests.
• Ensure all correspondence is accurate, complete, and properly handled.
• Utilize PC and standard desktop software (full complement of Microsoft Office Suite including Teams) to access LM systems, compose correspondence, and update spreadsheets and presentation charts.
• Assure administrative details on all projects: updates and statuses delegated tasks to ensure progress toward deadlines; handle all inquiries within capacity; provide backup materials for callbacks; fix commitments to maximize time efficiency; screen visitors to control interruptions and preserve schedules; provide meeting backup date as needed and arrange all amenities for same.
• Perform additional special assignments as required.
• Support purchasing of office supplies and other required equipment in support of business mission.

What’s In It For You
From onsite to remote, we offer flexible work schedules to comprehensive benefits investing in your future and security, Learn more about Lockheed Martin’s comprehensive benefits package here.
Do you want to be part of a company culture that empowers employees to think big, lead with a growth mindset, and make the impossible a reality? We provide the resources and give you the flexibility to enable inspiration and focus
Basic Qualifications:
• Ability to handle a variety of assignments at one time and complete assignments accurately and on time.
• Five or more years of experience supporting executive management (Director level or above).
• Demonstrated ability to work in a team environment with other administrative assistants and staff supporting the leadership team of an organization.
• Exceptional organizational and coordination skills.
• Through knowledge of systems applications such as MS Office Suite (including MS Teams), VTC, as well as Concur to make travel arrangements (including international), prepare expense reports, order supplies, unclassified and classified visit requests, etc.
• Ability to obtain a U.S. Government Top Secret Security Clearance
Desired Skills:
• Working knowledge of Lockheed Martin Policies and Procedures.
• Bachelor’s degree and/or additional related education and training certificates
• U.S. Government Top Secret Security Clearance
Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.
Clearance Level: Top Secret with Investigation or CV date within 5 years
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.

With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you’re invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.
Experience Level: Experienced Professional
Business Unit: ADVANCED TECHNOLOGY LABS
Relocation Available: Possible
Career Area: Administrative
Type: Full-Time
Shift: First

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