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Pre Award Officer

2 months ago

Grand Forks, United States InsideHigherEd Full time
Salary/Position Classification
  • $55,000+ depending upon experience Annual, Exempt
  • 40 hours per week
  • 100% Remote Work Availability: Yes
  • Hybrid Work Availability (requires some time on campus): Yes
Purpose of Position

This position provides pre-award administration for sponsored research, service, and instructional programs in accordance with federal, state, and commercial contractual requirements and University policies and regulations. This work is done in coordination with the other office staff and encompasses all pre-award aspects of financial awards.

Duties & Responsibilities
  • Management and Negotiation of Research Related Agreements
    • Assist in preparing, reviewing, executing, negotiating, and administering contract documents. Including but not limited to, award agreements, federal contracts, subcontracts, research service agreements, leases, bailments.
    • Interpret contract terms and ensure compliance with government and UND regulations.
    • Prepare sub award documents. Assist in the administration of subcontracts, which includes processing changes, inquiries, and miscellaneous actions against the subcontract during the period of performance.
    • Process changes, inquiries, and miscellaneous actions against the contract during the performance period. Submit correspondence related to the terms of the contract and act as point of contact for both internal departments and external sponsors regarding contracting activities.
    • Refers questionable clauses to the Director of the Office of Research & Sponsored Program Development for approval.
    • Decisions must reflect good judgment, initiative, and flexibility and support the direction of research activities.
  • Proposal Review and Submission
    • Review and process proposals includes assisting in RFP language interpretation and requires extensive review of federal terms and conditions at proposal stage.
    • Provides final approval of and submits proposals for sponsored funding.
    • Manage online agency portals by maintaining UND profile and creating PI user access.
    • Trouble shoot user profile, access and submission issues arising during proposal preparation, submission, award generation and reporting.
  • Novelution
    • Participate in development effort on the development and management of Novelution, a pre-award proposal and award management system as necessary.
    • Includes testing system through development and providing feedback for software development team; deploying campus training for PIs, departmental admin and administration; and supporting campus system users.
Required Competencies
  • Must have significant experience with MS Office applications and robust computer skills; working and troubleshooting within PeopleSoft HRMS and Finance modules.
  • Must be detail oriented and accurate.
  • Must have strong interpersonal, verbal, and written communication, and organizational skills and have demonstrated ability to prioritize multiple tasks and deadlines.
  • Must be self-motivated.
  • Must be able to function independently as well as part of a team.
  • Must be flexible in an environment of continually changing priorities.
  • Must possess maturity to handle confidentiality of sensitive information.
  • Must demonstrate excellent problem-solving skills and critical analyses abilities.
  • Must have ability to make sound business decisions.
  • Knowledge of PeopleSoft HRMS / Finance modules or other ERP applications.
Minimum Requirements
  • Bachelor’s degree
  • Experience interpreting and applying policies and procedures.
  • Experience working with contracts and/or agreements.
  • Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications
  • Bachelor’s degree in Business Administration, Accounting, Contract Law or closely related field
  • Advanced degree in related field
  • Five years directly related experience
  • Knowledge of the OMB Uniform Guidance
  • Experience in a university setting
To Apply

Submit resume/CV and cover letter to detail how you meet the minimum requirements, competencies, and any preferred qualifications.