Document Control Specialist II

Found in: Talent US A C2 - 2 weeks ago

Colorado Springs, United States Arcfield Full time

Overview

Arcfield is a leading provider of full lifecycle, mission-focused systems engineering and integration capabilities to the U.S. government and its allies. The company has more than 60 years of proven experience providing advanced engineering and analysis, IT and C5ISR capabilities to support our nation’s most critical national security missions. Headquartered in Chantilly, VA and with 16 offices around the world, Arcfield employs approximately 1,200 engineers, analysts, IT specialists, and other professionals who put our customers’ missions first, helping them solve their most complex challenges through innovations in modeling, simulation and analysis, digital transformation and C5ISR. Visit arcfield.com for more details.

Responsibilities

Responsibilities:

  • Prepare, process, and publish classified and unclassified program meeting minutes, briefings, technical reports, specifications, and summaries submitted by scientists and contract personnel. This work will include:
    • Reviewing documents for spelling, punctuation, syntax, and clarity
    • Revising documents to meet predetermined standards of style and accuracy
    • Scheduling and conducting peer reviews
    • Ensuring classified material is marked and protected at the appropriate level and category, and handling of the classified material is tracked and documented
    • Scheduling Security reviews for classified documents
    • Collaborating with authors on suggested updates/improvements to documents
    • Provide status updates when the document meets specific milestones as it progresses through its workflow
    • Publish documents to PDF for distribution to other organizations via agreed upon methods
  • Assist in the coordination and collaboration with other internal departments throughout the document management process to meet internal and external deadlines
  • Organize, prioritize, and track to completion each project assigned
  • Provide status reports periodically on current tasking
  • Follow Security procedures and document control requirements to ensure the proper handling, marking, and tracking of classified information at all times between various closed area vaults and GSA approved safes
  • Track and perform data uploads to and downloads from closed systems, to include trusted downloads
  • Assist with an annual classified inventory of the department’s classified holdings
  • Provide meeting support to include: creating and maintaining conference room schedules, assisting with food and beverage set-up and clean-up, and providing assistance to the meeting POC as required during the meeting
  • Collaborate and contribute to the overall effectiveness of the Business Services team
  • Perform other administrative duties as assigned

Qualifications

Required Qualifications:

  • BS with 2-4 years of experience, MS with 0-2 years of experience or HS diploma with 8-10 and at least 6-8 years of related professional experience

  • Experience handling and formatting classified documents
  • Experience using MS Office and Adobe Acrobat
  • Must possess and be able to maintain an active Top-Secret clearance

Desired Qualifications:

  • A bachelor’s degree and at least 3+ years of related professional experience
  • Technical editing experience
  • Detail-oriented with excellent organizational skills
  • Have experience using MS SharePoint and Adobe software
  • Advanced experience with MS Word using styles and templates
  • Have experience handling Department of Energy classified documents
  • Collaborate in a team environment to gain efficiencies and improve process flow, as well as develop new services

Equal Pay Act

Min: $42,549.86 Max: $73,985.96

EEO Statement

EEO

We are required to compile the following information for statistical purposes in order to comply with certain federal regulations relating to Equal Employment Opportunity and Affirmative Action requirements. The information you provide is strictly on a voluntary basis, and the content of the information will not affect your eligibility for employment. Likewise, if you choose not to provide this information it will not affect your eligibility for employment in any way.For your reference:•Hispanic or Latino- A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin regardless of race.•White (not Hispanic or Latino)- A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.•Black or African American (not Hispanic or Latino)- A person having origins in any of the black racial groups of Africa.•Native Hawaiian or Other Pacific Islander (not Hispanic or Latino)- A person having origins in any of the peoples of Hawaii, Guam, Samoa, or other Pacific Islands.•Asian (not Hispanic or Latino)- A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.•American Indian or Alaska Native (not Hispanic or Latino)- A person having origins in any of the original peoples of North and South America (including Central America ), and who maintain tribal affiliation or community attachment.•Two or More Races (not Hispanic or Latino)- A person who identifies with more than one of the following, as defined above: White; Black or African American; Native Hawaiian or Other Pacific Islander; Asian; or American Indian or Alaska Native.

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