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Executive Assistant

2 months ago

Groton, United States Valiant Integrated Services Full time

We are looking for an Executive Assistant to support our Undersea Warfighting Development Center (UWDC) as the Executive Assistant to the Deputy Commander, a Senior Executive Service Government civilian, at UWDC Groton. Additionally, assist in the administration of the Government civilian personnel program for UWDC Groton, CT.

 

Responsibilities:

  • Serves as the Executive Assistant (EA) to the UWDC Deputy Commander.
  • The incumbent is delegated significant authority to interact with a wide range of officials of high rank at headquarters and other DoN activities.
  • Screens calls, visitors, appointments, schedules, meetings, and special requests for the Deputy Commander.
  • Serve as the UWDC Groton Front Office Manager.
  • Assists with travel arrangements and other administrative requirements of the Front Office.
  • Develops executive correspondence, documents, and presentations, in various formats and forums. Ensures pertinent background material and references are attached when submitted.
  • Acts as command Non-DTS Entry Agent (NDEA).
  • Assists Approving Authority with inputting corrections and updates for all travelers across UWDC enterprise.
  • Assists in the planning, logistics, and set-up of command-sponsored events.
  • Assists in the coordination and scheduling of all UWDC meeting spaces.
  • Coordinates, schedules, and troubleshoots PolyCom computers for UWDC Groton.
  • Performs various administrative tasks to include editing and updating documents, tracking
  • and updating awards and FITREPS, and other duties as requested by Admin LDO and Admin LCPO.
  • As support for civilian personnel, assists with Liaison between HQ and Groton management, HRO, and OCHR Operations Centers.
  • Initiates and tracks DoN Requests for Personnel Action (RPAs), to include hiring, awards, retiring/separating, and position changes.
  • Review and verify information on all Requests for Personnel Actions (SF-52), and amendments to PDs.
  • Works with hiring manager and immediate supervisor to prepare and submit hiring packages, which may consist of: Statements of Work (SOWs), OF-8s, Positions, Description Records (PDRs), Organizational Charts, and High-Grade Package forms.
  • Ensures that all hiring packages are in appropriate format for efficient processing by OCHR and HRO.
  • Supports command hiring and selection officials to provide applicable candidate information for selection boards.
  • Assists selection officials and managers, and coordinates with command Security Managers, Drug Free Workplace Program Coordinators, and Fleet HRO to ensure smooth hiring and on-boarding process.
  • Responds to data calls from HHQ for furlough, sequestration, telework, etc.
  • Maintains position hierarchy within MyBiz and coordinates command access to MyBiz.
  • Uses automated tools such as DCPDS, TWMS and HR Link to pull reports to develop responses to data calls from within and outside UWDC.
  • Provides guidance to employees or coordinates with SUBLANT N1D/N1CP/HRO to provide information to employees as requested.
  • Creates and maintains command's organizational charts.

 

Valiant Integrated Services is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

  • Three years administrative support of military or government civilian member of the US Navy.
  • Experience must be recent, within the last two years.
  • Familiarity with Navy and Department of Defense (DoD) administrative procedures.
  • Familiarity with Navy and DoD travel, Defense Travel System, databases for scheduling and booking travel, and travel procedures and restrictions
  • Two years demonstrated familiarity with scheduling and operating SVTC meetings after SVTC technician has set equipment up.
  • Exceptional knowledge of Navy regulations, notices, and instructions.
  • Demonstrated ability to find information from Navy documents and correspondence procedures.
  • Must understand how to navigate the different Navy command web sites.
  • Required to have an associate degree in humanities, sciences, or social sciences.
  • Bachelor’s degree is a plus.
  • Must, with a high degree of tact and diplomacy, be able to extensively coordinate and communicate with military commands during odd hours and at remote locations.
  • Demonstrated knowledge in Information Technology systems/applications such as Word, Excel, and PowerPoint.
  • Desire minimum of 40 words per minute key board skills.
  • Must have exceptional skill in effectively communicating issues that may have controversial findings, using language appropriate to the Deputy or his visitors, facilitating their decision making.
  • Must be able to travel domestically in an auto. Must have a driver’s license or able to obtain a valid state driver’s license.
  • Must be able to travel by air on commercial or military aircraft to domestic and overseas locations occasionally and without assistance.
  • Must be able to stand for extended periods of time without undue assistance.
  • Must be a US citizen and be able to obtain and maintain a US Passport.
  • Work location is primarily at UWDC in Groton, CT no relocation is funded.
  • Applicant selected will be subject to government security investigation, must be able to gain and maintain a Secret DoD security clearance, and must meet and maintain eligibility requirements to access classified information.