Associate Administrator Center for Chaplaincy

2 weeks ago

Lynchburg, United States InsideHigherEd Full time

Working independently and exercising good judgment and discretion, the Associate Administrator of the Center for Chaplaincy assists the Director of the Center for Chaplaincy and the Director of Clinical Pastoral Education through providing Administrative and Operational support including, but not limited to areas of: dissemination of Chaplaincy and CPE program information, CPE Program admin support, coordinating for display booth opportunities, conducting research, conference coordination, marketing coordination, and management of outreach and internship connections database.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Provide administrative support to the Director of the Center for Chaplaincy:

  • Disseminate Chaplaincy program information to current and prospective students and advise CFC personnel of necessary changes.
  • Manage all internship contacts database, including contact information, relationship status, and pending opportunities.
  • Assists the Assistant Director with advising Chaplaincy students.
  • Monitor and process internship paperwork as students apply for their chaplaincy internships to be sent to the Assistant Director for review/approval.
  • Assist Center personnel with filing Expense Reports.
  • Maintain and replenish office equipment and supplies.
  • Research and secure all business and host travel arrangements for staff, faculty, guest speakers and ministry teams.
  • Manage department email,

Provide administrative support to the Director of the Clinical Pastoral Education Program:

  • Manage and maintain the Association for Clinical Pastoral Education (ACPE) Portfolio for the CPE Center.
  • Manage and maintain all records associated with the Annual review and Accreditation.
  • Disseminate CPE program information to current and prospective students and advise CPE Program personnel of necessary changes.
  • Facilitate and process CPE Application paperwork as students apply.
    • Send application packets to prospective students.
    • Receive, review, and consolidate all applications.
    • Send completed applications to the CPE Director for decisions.
    • Manage the registration for students selected to take a unit of CPE.
  • Research and secure all business and host travel arrangements for CPE Educators.
  • Serve as the Secretary for the Professional Advisory Group (PAG).
  • Attend weekly CPE Program meetings.

Provide operational support to the Director of the Center for Chaplaincy:

  • Coordinate opportunities for the Center to set up a display booth for the purpose of recruiting and awareness.
  • Assist Director and Assistant Director with coordination of annual conference, to include speakers, guests, schedules, venues etc.
  • Assist in the writing, production, and dissemination of internal and external communication materials and documents.
  • Assist with other tasks as directed by the Director of the Center for Chaplaincy for the Chaplaincy program and School of Divinity as a whole.

QUALIFICATIONS AND CREDENTIALSMinimum Education and Experience

Four-year college degree. Active in the local church and ministry. Familiar with Canvas operation. Strong administrative experience required. Well-developed communication and relational skills. Demonstrated poise, tact, judgment, and diplomacy. Have a high level of resourcefulness and be a strong team player. Ability to handle confidential and sensitive information required. Continuously strive for improvement and innovation in all aspects.

Preferred Education and Experience

Master of Divinity in Chaplaincy. 4+ years of Military Service. 2+ years of Chaplaincy and pastoral experience. Knowledge of LU Financial systems (BuyLU, Infor, Banner). Knowledge and/or experience in Healthcare or Community Chaplaincy.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOBCommunication and Comprehension
  • Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
  • Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
  • Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
  • Strong organizational and administrative skills.
  • Effective interpersonal communication.

Problem Solving

  • Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
Physical and Sensory Abilities
  • Required to travel to campus, local, and national locations.
  • Frequently required to sit for extended periods to perform deskwork or type on a keyboard.
  • Regularly required to hear and speak in order to effectively communicate orally.
  • Occasionally required to stand, walk, and climb stairs to move about the building.
  • Handle materials, reach overhead, kneel or stoop in order to conduct business.
  • Regularly lift 10 or fewer pounds.
WORKING CONDITIONSWork Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted, and the noise level is moderate.

Driving Requirements

Use of one’s personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

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