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Sr. Administrative Assistant, HR

3 months ago

St Paul, United States ECOLAB Full time

The Sr. Administrative Assistant will provide support to the SVP - Global Talent, SVP - Digital HR and Shared Services and SVP - Diversity, Equity and Inclusion and their respective teams. This role will provide administrative support, travel arrangement, schedule management, meeting coordination, expense report processing and other projects and duties as assigned.

This is a hybrid position located at Ecolab's headquarters location in Downtown St. Paul, MN.

What You Will Do:

  • Provide administrative support to three HR leaders and their teams
  • Organize and maintain the calendar and schedule for three leaders (and their direct reports as needed) including scheduling virtual and in person meetings and functions.
  • Make independent decisions regarding planning, organizing and scheduling priorities.
  • Coordinate domestic and international travel arrangements including developing agendas and itineraries, booking flights and accommodations and arranging meetings and visits
  • Manage expenses and prepare reports for leaders
  • Coordinate and schedule large, complex meetings spanning multiple time zones
  • Develop presentation materials and supporting overall team communications
  • Manage all logistics and coordination of space, speakers, materials, and support for team meetings and other ad hoc HR meetings, events and trainings
  • Provide office manager support for the HR floor (supplies, office equipment, printers, mail, etc.)
  • Assist with onboarding for new TOD employees (IT equipment, scheduling meet and greets, etc.)
  • Participate as an active member in team, HR or enterprise-wide projects as assigned

Minimum Qualifications:

  • High school diploma or equivalent
  • 5 years of professional work experience OR equivalent combination of relevant experience and degree; minimum 3 years of administrative assistant experience
  • Strong attention to detail and organizational skills
  • Effective verbal and written communication skills
  • Strong proficiency in Outlook, Word, PowerPoint and intermediate proficiency in Microsoft Excel
  • Adaptability and flexibility to respond to urgent project needs and shifting priorities
  • Ability to professionally handle confidential and sensitive information
  • Immigration sponsorship not available for this role

Preferred Qualifications:

  • Previous Ecolab experience
  • Bachelor's degree in HR or business-related area
  • Interest in HR career path opportunities
  • Ability to learn and navigate systems easily
  • Ability to anticipate needs and use sound judgment, resourcefulness and problem-solving skills
  • Demonstrates initiative, with the ability to manage multiple competing priorities in a fast-paced environment
  • Strong critical thinking skills and drive to learn

Benefits

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.Click here to see our benefits.

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.

Covid-19 Vaccine Notice

Due to local mandates and customer requirements, applicants for certain customer-facing positions must be fully vaccinated (which in some situations requires a booster if eligible), unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

Americans with Disabilities Act (ADA)

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.


Our Commitment to Diversity and Inclusion

At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance.