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Event Logistics Coordinator
3 months ago
Pay Grade/Pay Range: Minimum: $44,200 - Midpoint: $55,300 (Salaried E6)
Department/Organization: 820623 - UREC Patron/Customer Services
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm; some evenings & weekends.
Job Summary: The Event Logistics Coordinator administers oversees event operations of large facilities (The University of Alabama Student Center, University Recreation facilities, etc.) including event logistics, event management, event planning, student supervision, inventory management, and software management. Supervises student employees. Provides an excellent experience to all clients.
Additional Department Summary: Oversees all aspects of daily duties related to the Department of University Recreation (UREC). Schedules and coordinates requests for multiple indoor and outdoor facility spaces managed by the Department of University Recreation, which include the Student Recreation Center, Robert E. Witt Student Activity Center, Aquatic Center, UREC Outdoor Pool Complex, Intramural Field Complex, and UREC Tennis courts. Works closely with UREC programs, facility, and services staff to accommodate internal department, special events, camps, and general public requests. Communicates with customers to ensure events are well coordinated and all needs are met. Provides special event coverage. Assists with assessment and makes recommendations for updates and modifications of processes to Associate Director of Facilities and Events. Leads a staff of student employees to insure the successful daily operations of University Recreation Facilities in providing educational and recreational opportunities to the University community. Oversees scheduling, coordination, and conformation of all UREC reservations. Oversees revenue accounting, risk management, issuance and maintenance of sports and fitness equipment and sports equipment inventory, policy enforcement, and injury management. Recruits and supervises staff and/or student workers. Provides student development opportunities and maintaining positive patron relations. Manages patron services and relations. Manages equipment. Assists in administrative tasks such as payroll, budgeting and accounting. Completes required training that is related to laws and regulations, that creates a more hospitable and respectful workplace; and safer work environment.
Required Minimum Qualifications: Bachelor's degree and some event planning or coordination experience; OR associate's degree and two (2) years of event planning or coordination experience; OR high school diploma or GED and four (4) years of event planning or coordination experience.
Additional Required Department Minimum Qualifications: Must have valid U.S. driver's license. Must be at least 19 years of age at time of hire and have an acceptable Motor Vehicle Report that is in compliance with University policies. Applicants under the age of 21 will have some driving restrictions.
Skills and Knowledge: Demonstrated knowledge and experience in student leadership development. Ability to advise, teach and mentor University students. Demonstrated excellent interpersonal and communication skills, written and verbal including a customer service orientation and ability to collaborate and develop partnerships with various University departments, faculty, staff and student organizations. Strong organizational skills and ability to effectively multi-task. Demonstrated commitment to expanding multicultural knowledge, awareness, and skills as evidenced through demonstrating self-awareness; understanding and valuing others; demonstrating knowledge of social inequalities; interacting effectively with people from a variety of backgrounds and experiences.
Preferred Qualifications: Master's degree in Recreation Administration, Student Affairs, Higher Education, College Student Personnel, Hospitality Management, Marketing, Business Administration or other related field. Two (2) years of facility management experience in a collegiate or municipal recreation setting. Extensive knowledge of facility scheduling software and invoicing.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster
