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Facilities Specialist

2 months ago

Portland, United States Portland General Electric Company Full time
To provide support to the Facility Management department in the areas of building operations, maintenance, construction, capital improvements and strategic planning for 24 facilities - a total of 1.3 million square feet and more than 2,600 employees.  This role ensures that facilities meet environmental, health, and safety standards while optimizing space utilization and maintaining cost-effectiveness.

ESSENTIAL JOB RESPONSIBILITIES
  • 80% - Facility maintenance, repair, and operations
  • Primary focus will be on PGE Facility Management's two critical sites.
  • Coordinate and oversee contractors, materials and client expectations for routine maintenance and repair of facilities. Assist with managing building systems, operational programs, and projects.
  • Obtain competitive quotes and negotiate contracts for services.  Assist in the execution of contract specifications.
  • Assist in coordinating and scheduling maintenance activities, including HVAC systems, plumbing, electrical repairs, and general upkeep.  Develop and implement preventive maintenance schedules.
  • Make recommendations to improve building and process efficiencies.
  • Conduct regular inspections to promptly identify and resolve issues.
  • Respond to building-related emergencies and major problems or issues at facilities/sites when needed.
  • Partner with Facilities team and other department members to ensure seamless projects for our clients from small repairs and improvements to large capital projects.
  • Assist in keeping accurate records of inspections, maintenance, and capital improvements.
  • 10% - Strategic planning and corporate objectives
  • Provide recommendations and cost-effective strategies for long-term use of facilities, sites, and associated workspaces.
  • Support and implement best practices consistent with PGE's Sustainability Policy.
  • Ensure continuing improvement in the energy efficient operation of all facilities.  Provide recommendations for upgrades in lighting, controls, and HVAC systems.  Coordinate completion of projects and the submittal of required documentation.
  • Assist Facilities Management department with short- and long-term planning for office upgrades, O&M projects, and capital improvements.
  • 10% - Budget planning and financial reporting
  • Assist in preparation of annual operating and capital project budgets for all facilities.  Collaborate with internal departments, Workplace team, and Facilities project managers to survey, evaluate, prioritize, estimate, and recommend capital improvements, operational and maintenance projects for all facilities and sites. Review, control and approve expenditures; process work requests, purchase orders and requisitions.
  • Analyze and evaluate vendors and contracts, determine cost-effective solutions, and provide recommendations.
  • Maintain database for short and long-term office upgrades, capital and O&M maintenance projects.
  • Accurately track time spent on capital and O&M work.

COMMUNICATIONS (description and reason for contacts)

  • Internal communications:
  • Facility Department to interact with co-workers, coordinate work, discuss projects and provide leadership, as needed.
  • Environmental services, Security, Operations, and Safety & Health, to address issues and resolve problems related to workplace environments.
  • Finance and accounting to determine budgeting, project costs, purchasing, work requests, financial reports and payment processing.
  • Other PGE department managers and employees to discuss facility, site and space needs, provide information and resolve issues.

Read the full posting.