Finance and Personnel Coordinator

3 days ago

Princeton, United States Princeton University Full time

tendersglobal.net

Housed within the Office of the Dean of the College, the Emma Bloomberg Center for Access & Opportunity (EBCAO) brings together a suite of Princeton University initiatives that support and advance the institution’s commitment to ensuring that students from all backgrounds have the information, support, and mentorship that they need to access and succeed in higher education. The Center is home to a variety of programs designed to develop, implement, and disseminate best practices for supporting and empowering students, particularly those from historically marginalized backgrounds, as they transition to, move through, and succeed beyond their college experience. EBCAO programs have summer institutes and programs, which may require more intensive hands-on work during spring preparation and summer months.

 

Reporting to the Center Manager, the Finance and Personnel Coordinator supports the daily financial operations and reporting of EBCAO, helping to manage the various financial systems and processes in support of the Center’s operations. They also support the onboarding and payment of student participants, student employees, casual hourly employees, summer faculty, and other short-term staff. Finally, they support the Center Manager in general program administration, operations, and event planning as necessary.

Financial Management

 

* Manage expense reporting through Concur for all Center staff and students working for the various Center programs.
* Create and process awards/fellowships for student participants in Center programs through the Student Academic Funding Engine (SAFE) and other University systems.
* Assist with vendor onboarding in Prime Financials and manage all aspects of Supplier/Payee Management processes.
* Process regular payments, honoraria, and other special payments through Supplier/Payee Management and Prime.
* Work with the Dean of the Faculty Office and relevant campus departments to hire summer faculty and ensure timely payment.
* Create requisitions for bill payment and processing payments.
* Maintain records of financial payments.

 

Personnel Management

 

* Assist the Center Manager with necessary hiring and onboarding of non-permanent center staff (student employees, graduate students, casual hourly employees, limited engagement staff, etc.) primarily in preparation for summer programs.
* Assist the Manager with the necessary onboarding of summer faculty, including gathering and uploading position descriptions, processing search and search waiver documentation, working with Center staff to create and maintain offer letters, and collaborating with Human Resources to ensure appropriate hiring documentation.
* Liaise with the Graduate School, the Dean of the Faculty Office, and Human Resources to ensure that hires and hiring processes are consistent with University policy.
* In collaboration with relevant University offices, onboard program participants in University systems, including non-Princeton affiliates. Ensure that program participants have completed all necessary on-boarding steps.
* Work with various campus departments to enter Summer Staff into Labor Accounting.
* Assist with necessary hiring and onboarding/offboarding of Center Staff, primarily for the summer.
* Assist in approving casual hourly and student time collection timesheets.

 

General Operation and Accounting Assistance

 

* Manage student participant lists and ensure that appropriate data on participants is entered into University and Center systems in collaboration with the Registrar.
* Assist in the management of various housing, dining, and other residential needs of summer program participants in collaboration with Housing, Tiger Card, Conference and Event Services, and Dining Services.
* Serve as the liaison with World Travel to support the travel of student participants and their families/guests to various Center programs.
* Support the Center Manager and other Center staff in the creation and distribution of timely communication with program participants.
* Support the Center Manager and other Center staff on database management, like the Slate portal, which may include handling sensitive and confidential information.

* Experience with payroll and travel and expense systems
* Familiarity with Concur, Prime Financials, SAFE, Excel, Purchase Orders, Financial Reporting, and Procurement
* Keen attention to detail, particularly in quantitative financial tracking and reporting
* Understanding of and commitment to the goals of the Emma Bloomberg Center in creating and maintaining an inclusive environment for all students and staff
* Ability to work independently and manage tasks effectively and efficiently
* Strong work ethic
* Strong analytical, organizational, and communication (verbal and writing) skills
* Ability to take initiative, self-supervise, and function autonomously particularly in a fast-paced environment
* Demonstrate excellent judgment and ability to handle sensitive and/or confidential documents
* Effective problem solving
* Ability to work with a diverse team of colleagues and students.
* Ability to work evening and weekend events as needed, particularly during student travel days and program launches
* Bachelor’s Degree required
* 3 + years of experience

 

Preferred Qualifications

* Experience with Princeton University payroll and travel and expense systems
* Experience working in higher education and/or serving students from historically underrepresented backgrounds.

 

 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

36.25

No

Yes

180 days

No

No

No

Associate

#LI-CN1

Join our Talent Network to receive updates about working at Princeton.
Princeton University job offers are contingent upon the candidate’s successful completion of a background check, reference checks, and pre-employment screening, as applicable.
If you have questions or comments regarding the iCIMS Privacy Policy or iCIMS FAQs , please contact [email protected] .
Go to our careers site.

View or Apply
To help us track our recruitment effort, please indicate in your cover/motivation letter where (tendersglobal.net) you saw this job posting.

  • Finance and Personnel Coordinator

    3 days ago

    Princeton, New Jersey, United States Princeton University Full time

    Housed within the Office of the Dean of the College, the Emma Bloomberg Center for Access & Opportunity (EBCAO) brings together a suite of Princeton University initiatives that support and advance the institution's commitment to ensuring that students from all backgrounds have the information, support, and mentorship that they need to access and succeed in...

  • Wardrobe Personnel

    3 weeks ago

    Princeton, United States Princeton University Full time

    Overview The Lewis Center for the Arts at Princeton University seeks an Over-hire Wardrobe Personnel for seasonal work with Theater and Dance Programs. Candidates will organize and maintain show costumes, launder items after dress rehearsals and performances, execute costume repairs, press costumes as needed, coordinate and assist with quick arity...

  • Finance Manager

    2 weeks ago

    Princeton, New Jersey, United States Accounting Now Full time

    An engineering company in Mercer County is looking to fill a position for a Finance Manager. JOB SUMMARY: The Finance Manager's role is to oversee and manage the organization's finances, with an emphasis on billing, accounts receivable, and collections. In addition, the Finance Manager will be responsible for ensuring the successful implementation of the...

  • Finance Manager

    3 weeks ago

    Princeton, United States Accounting Now Full time

    An engineering company in Mercer County is looking to fill a position for a Finance Manager. JOB SUMMARY: The Finance Manager's role is to oversee and manage the organization's finances, with an emphasis on billing, accounts receivable, and collections. In addition, the Finance Manager will be responsible for ensuring the successful implementation of the...

  • Finance Manager

    3 weeks ago

    Princeton, United States SNI Companies Full time

    Job Description An engineering company in Mercer County is looking to fill a position for a Finance Manager. JOB SUMMARY: The Finance Manager's role is to oversee and manage the organization's finances, with an emphasis on billing, accounts receivable, and collections In addition, the Finance Manager will be responsible for ensuring the successful...

  • Project Coordinator, Cell Therapy Finance

    1 month ago

    Princeton, New Jersey, United States Bristol Myers Squibb Full time

    Working with UsChallenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the...

  • IT Finance Manager

    3 weeks ago

    Princeton, United States Munich Re Full time

    IT Finance Manager Company Munich Re America Services Location Princeton , United States IT Finance Manager We're adding to our diverse team of experts and are looking to hire those who are committed to building a culture that enables the creation of innovative solutions for our business units and clients. The Company As a member of Munich Re's US...

  • Financial Coordinator

    3 weeks ago

    Princeton, United States Princeton University Full time

    Overview: Reporting to the manager of finance and administration, the financial coordinator works with student leaders to ensure fiscal policy compliance, acts as the departmental vendor liaison and onboarding specialist, assists with the financial processing needs of Orientation and Outdoor Action and coordinates the finances for Princeton Student Agencies...

  • Administrative Coordinator

    4 weeks ago

    Princeton, United States Princeton University Full time

    Overview: The Department of Computer Science seeks a competent and efficient Admin Coordinator. Within the department, this position is referred to as the Business Office Coordinator. Computer Science is home to 50+ faculty, 12+ teaching faculty, 250 graduate students, and 570 undergraduate majors. Under the direction of the Manager, Administration &...

  • Subsidiary Finance

    4 days ago

    Princeton, United States Educational Testing Service Full time

    **About ETS:** For more than 75 years, we have amplified products and services based rigorous research and our belief in the power of learning. Driven by our mission to advance quality and equity in education, ETS provides learning solutions, pioneering research and trusted assessments that help guide learners around the world on their path to new...

  • Subsidiary Finance

    2 weeks ago

    Princeton, United States Educational Testing Service Full time

    Job Description Job Description About ETS: For more than 75 years, we have amplified products and services based rigorous research and our belief in the power of learning. Driven by our mission to advance quality and equity in education, ETS provides learning solutions, pioneering research and trusted assessments that help guide learners around the world on...

  • Subsidiary Finance

    1 day ago

    Princeton, United States Educational Testing Service Full time

    About ETS: For more than 75 years, we have amplified products and services based rigorous research and our belief in the power of learning. Driven by our mission to advance quality and equity in education, ETS provides learning solutions, pioneering research and trusted assessments that help guide learners around the world on their path to new possibilities....

  • Subsidiary Finance

    3 weeks ago

    Princeton, United States Educational Testing Service (ETS) Full time

    Job DescriptionJob DescriptionAbout ETS:For more than 75 years, we have amplified products and services based rigorous research and our belief in the power of learning. Driven by our mission to advance quality and equity in education, ETS provides learning solutions, pioneering research and trusted assessments that help guide learners around the world on...

  • Vice President Finance Operations

    4 weeks ago

    Princeton, United States Integra LifeSciences Full time

    Changing lives. Building Careers. Joining us is a chance for you to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, more than 4,000 of us are challenging what’s possible and making headway to help improve outcomes. Integra LifeSciences, a...

  • Head of US Commercial Finance

    1 month ago

    Princeton, New Jersey, United States Moderna, Inc. Full time

    The Role:The Head of US Commercial Finance will serve as the finance business partner to the US Commercial Organization, providing financial and business insights, guidance, and decision support. This role is critical as Moderna builds its commercial model and expands its product lines with 15 launches planned over the next 5 years. The Head of Finance US...

  • Head of US Commercial Finance

    2 weeks ago

    Princeton, United States Moderna Full time

    The Role: The Head of US Commercial Finance will serve as the finance business partner to the US Commercial Organization, providing financial and business insights, guidance, and decision support. This role is critical as Moderna builds its commercial model and expands its product lines with 15 launches planned over the next 5 years. The Head of Finance US...

  • Head of US Commercial Finance

    4 weeks ago

    Princeton, United States Moderna, Inc. Full time

    The Role:The Head of US Commercial Finance will serve as the finance business partner to the US Commercial Organization, providing financial and business insights, guidance, and decision support. This role is critical as Moderna builds its commercial model and expands its product lines with 15 launches planned over the next 5 years. The Head of Finance US...

  • Head of US Commercial Finance

    6 days ago

    Princeton, United States Moderna Full time

    The Role:The Head of US Commercial Finance will serve as the finance business partner to the US Commercial Organization, providing financial and business insights, guidance, and decision support. This role is critical as Moderna builds its commercial model and expands its product lines with 15 launches planned over the next 5 years. The Head of Finance US...

  • Administrative Coordinator

    2 weeks ago

    Princeton, United States Princeton University Full time

    Overview: The School of Public and International Affairs (SPIA) seeks to hire a highly motivated individual to fill the position of Administrative Coordinator within the Dean’s Office. The Administrative Coordinator’s primary responsibility is to provide executive support the Vice Dean of the School of Public and International Affairs. The position also...

  • Administrative Coordinator

    2 weeks ago

    Princeton, New Jersey, United States Princeton University Full time

    Administrative CoordinatorRequisition # Department Schl of Public & Int'l Affairs Category Administrative Support Job Type Full-TimeOverviewThe School of Public and International Affairs (SPIA) seeks to hire a highly motivated individual to fill the position of Administrative Coordinator within the Dean's Office. The Administrative Coordinator's primary...