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Senior Proposal Manager

3 months ago

Eden Prairie, United States Optum Full time

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together.

The Sr. Proposal Manager works with the Optum Insight State Government Solutions team to develop high-quality, compliant, compelling proposals. This includes managing the proposal process from start to finish. The ideal candidate must be able to think tactically, critically and strategically; build great partnerships with internal stakeholders (Capture Managers, Sales, Legal, Finance, etc.); and effectively manage a proposal. This candidate must be able to collaborate within a deadline-driven work environment. The abilities to manage and communicate at all levels, meet tight deadlines, commitment to teamwork, detailed follow-through, and a positive demeanor are essential keys to success in this role.

You'll enjoy the flexibility to work remotely * from anywhere within the U.S. as you take on some tough challenges.

Primary Responsibilities:

  • Effectively manage the full lifecycle of the RFP, inclusive of the PMP, kickoff meeting, writers assignments and calls, scheduling, proposal structure, compliance, coordination of all response templates, and review cycle coordination, color team reviews, formatting/editing, production, etc.
  • Analyze RFP documents and ensure the proposal structure complies with the RFP requirements
  • Track and report the status of all the proposal elements during writings call
  • Facilitate draft reviews and debriefs (pink/red team, debrief and recovery)
  • Establish and enforce the proposal schedule and update as needed
  • Remain current on all solicitation amendments and communicate them to the team
  • Ensure proposal compliance, checking all the section templates for compliance regularly through the proposal cycle
  • Anticipate potential trouble areas and work with the capture team to provide solution as they arise
  • Collaborate with various stakeholders, including, capture manager, subject matter experts, production team, contracts, finance, legal and sales
  • Participate and contribute to process development (Coaching sessions, storyboards, etc.)
  • Create a proposal management plan that includes all RFP sections and a calendar with all deadlines
  • Communicates and coordinates with Capture Manager to understand client strategy and associated win themes, overall story, features and benefits of the proposed solution
  • Help lead and facilitate coaching session/storyboard calls to include client strategy, themes, and discriminators are reflected in the writing plan
  • Manage question submission to the government in coordination with legal team
  • Communicates and coordinates subcontractors involved with the proposal writing and data calls as needed
  • Set up meetings and schedules; record and distribute meeting minutes; record, distribute, and maintain action items; and prepare all documentation independently
  • Assemble the original documentations, which are used to print the reproduction of the proposal, qualifications document, and/or presentation materials
  • Create, gather, and organize information from many sources; transmit data to appropriate support group; and ensure the timeliness and compliance of the final product
  • Track and report the status of all proposal sections

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

  • 7+ years of proposal management experience
  • Experience in and ability to preparing documentation for kickoff shortly after RFP release
  • Experience in and ability to manage the proposal schedule and tasks within from start to finish
  • Experience in scoping work; able to prioritize assignments and accurately assess time needed to produce a quality product
  • Advanced levels of experience in Microsoft Office Suite (Word, PowerPoint, Excel, SharePoint, etc.), and Adobe Acrobat and MS Teams. (e.g. comfortable creating templates/editing templates, creating a PMP in Excel for tracking purposes and creating PowerPoint slides for various instructions and working within Teams and Sharepoint)
  • Experience in applying a style guide and advanced word formatting. (e.g. knowing how to apply various styles within Word and now to apply styles based on branding.)
  • Experienced in taking initiative proactively
  • Proven ability to prioritize effectively/efficiently
  • Proven ability to quickly analyze and understand complex State RFPs
  • Proven excellent communication skills (oral and written), time management
  • Proven adept reading comprehension skills
  • Proven excellent writing skills
  • Proven ability to be effective in team collaboration
  • Proven ability to communicate professionally and effectively with the various stakeholders, including, capture manager, subject matter experts, production team, contracts, finance, legal and sales


Preferred Qualifications:

  • Shipley Certification
  • APMP Certification
  • Willing or ability to work in a deadline driven environment

*All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy

California, Colorado, Connecticut, Hawaii, Nevada, New Jersey, New York, Rhode Island, or Washington Residents Only: The salary range for this role is $88,000 to $173,200 annually. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you'll find a far-reaching choice of benefits and incentives.

Application Deadline: This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.