Current jobs related to Executive Admin Assoc - Lubbock - Texas Tech University Health Sciences Center

  • Administrative Assistant

    3 weeks ago

    Lubbock, United States Texas Tech University Full time

    Lubbock Administrative Assistant 38819BR Honors College Position Description Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. About the University Established in...

  • Administrative Assistant

    2 weeks ago

    Lubbock, United States Texas Tech University Full time

    Lubbock Administrative Assistant 38889BR Northwest Texas SBDC Region Position Description Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. About the University ...

Executive Admin Assoc

3 months ago

Lubbock, United States Texas Tech University Health Sciences Center Full time
Position Description

Performs administrative and coordinative work in the Office of a Vice President or above to ensure the smooth operation and functioning of the office. Responsibilities involve the application of constructive measures and appropriate solutions to complex procedural and administrative matters. Duties may also include the coordination of office procedures and policies and high level secretarial support. May supervise office/clerical staff and possibly administrative support staff.

Major/Essential Functions

  • Provides support to the Institutional Compliance Office. Coordinates special projects and events, office activities and committee meetings. Work with Compliance team to coordinate the annual Compliance Symposium. Copies and distributes documents and information relevant to scheduled meetings and activities. Assists in the preparation of meeting/activity materials as requested by the CCO.
  • Works closely with Chief Compliance Officer (CCO) on daily schedules and compliance issues that arise. Maintains Microsoft Outlook calendar for CCO. Coordinates meetings and prepare presentations and minutes as needed.
  • Assists in budget oversight. Initiates travel plans, makes reservations, produces itineraries, and processes expense reimbursement documents for CCO and others as needed. Maintains procurement card for the Institutional Compliance Office, and make purchases, manages memberships and registrations for OIC staff.
  • Conducts monthly sanctions checks. Reports findings to appropriate personnel, maintains accounts records.
  • Posts and manages available open job postings. Posts available position to the TTUS careers website; stays up to date on applicants; processes all applicants through the workflow process; prepare staff Position Descriptions. Prepares ePAFs for all the new/terminating staff.


Required Qualifications

Bachelor's degree plus 4 years skilled administrative experience; OR a combination of education and/or related experience to equal 8 years.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.