Executive Coordinator

4 weeks ago

Cambridge, United States Takeda Full time

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description

About the role:

Join Takeda as a Executive Coordinator where you will provide comprehensive administrative support to a Senior Level Executive. You will also lead other administrative support for the function. As part of the R&D Legal Support team, you will report to the Head of SBURD Strategy and Organizational Development.

How you will contribute:

  • Manages specialty documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.

  • Use appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, analyze, document, and report data.

  • Review documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics follow corporate and organization guidelines and standards.

  • Arranges travel; complete expense reports promptly.

  • Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools.

  • Interfaces and communicates with internal and external customers; direct people to the appropriate resources.

  • Researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company.

  • Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees.

  • Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status.

    Minimum Requirements/Qualifications:

    • High school diploma/GED required. Associates degree or bachelor’s degree preferred.
    • Minimum 8 years of relevant work experience, or equivalent combination of training and experience. Some industry experience.
    • Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.
    • Excellent verbal and written communication skills.

      More about us:

      At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

      Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

      This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

      Takeda Compensation and Benefits Summary

      We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

      For Location:USA - MA - Cambridge - Kendall Square - 500

      U.S. Hourly Wage Range:$32.64 - $51.30

      The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.

      U.S. based employees may be eligible for short-term incentives. U.S.based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S.based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.

      EEO Statement

      Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

      Locations

      USA - MA - Cambridge - Kendall Square - 500

      Worker Type

      Employee

      Worker Sub-Type

      Regular

      Time Type

      Full time

  • Executive Assistant and Administrative Coordinator

    2 weeks ago

    Cambridge, United States ObjectWin Technology Full time

    Job Title: Executive Assistant and Administrative Coordinator Location: Cambridge, MA 02138 (Hybrid: 3 days onsite - Tuesday, Wednesday, Thursday) Duration: 6 Months Schedule: 35 hours/week Description: This Executive Assistant and Administrative Coordinator reports to the Chief Information Officer (CIO) at the Harvard Kennedy School of Government (HKS) and...

  • Executive Assistant/Administrative Coordinator

    2 months ago

    Cambridge, United States ACL Digital Full time

    Role: Executive Assistant and Administrative CoordinatorJob ID: HUJP00009168Location: Cambridge, MA 02138-(Hybrid-3 days onsite: Tuesday, Wednesday, Thursday )Top Skills: Should have supported high level executive experience with concur for reimbursements high calendar management.General Job Description:This Executive Assistant and Administrative Coordinator...

  • Executive Assistant/Administrative Coordinator

    4 weeks ago

    Cambridge, United States ACL Digital Full time

    Role: Executive Assistant and Administrative CoordinatorJob ID: HUJP00009168Location: Cambridge, MA 02138-(Hybrid-3 days onsite: Tuesday, Wednesday, Thursday )Top Skills: Should have supported high level executive experience with concur for reimbursements high calendar management.General Job Description:This Executive Assistant and Administrative Coordinator...

  • Executive Assistant and Project Coordinator

    2 weeks ago

    Cambridge, United States Harvard University Full time

    **Job Summary** Reporting to the Faculty Director and Executive Director, the Harvard University Native American Program (HUNAP) Executive Assistant and Project Coordinator (EAPC) is responsible for executive assistant duties and administrative logistics for projects and events on behalf of the Faculty Director. The EAPC serves as the principal...

  • Executive Coordinator

    4 weeks ago

    Cambridge, United States ARIAD Full time

    At Takeda, we are guided by our purpose of creating better health for people and a brighter future for the world. Every corporate function plays a role in making sure we — as a Takeda team — can discover and deliver life-transforming treatments, guided by our commitment to patients, our people and the planet. People join Takeda because they share in our...

  • Executive Coordinator

    4 weeks ago

    Cambridge, Massachusetts, United States Takeda Pharmaceutical Full time

    By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.Job...

  • Executive Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Takeda Full time

    By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda'sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.Job...

  • Executive Coordinator

    4 weeks ago

    Cambridge, Massachusetts, United States Takeda Full time

    By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda'sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.Job...

  • Executive Coordinator

    4 weeks ago

    Cambridge, United States Takeda Pharmaceutical Full time

    By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.Job...

  • Executive Coordinator, Global Communications

    2 days ago

    Cambridge, Massachusetts, United States Takeda Full time

    By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda'sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.Job...

  • Executive Coordinator, Global Communications

    11 hours ago

    Cambridge, United States Takeda Pharmaceutical Company Ltd Full time

    By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge. Job...

  • Executive Coordinator, Global Communications

    2 days ago

    Cambridge, United States Takeda Full time

    By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.Job...

  • Executive Coordinator, Global Communications

    19 hours ago

    Cambridge, United States Takeda Full time

    By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge. Job...

  • Executive Assistant

    2 months ago

    Cambridge, United States Harvard University Full time

    Basic Qualifications 5 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience. Additional Information This is a term appointment currently expected to extend through June 30, 2025, with potential for renewal subject to...

  • Executive Assistant

    3 weeks ago

    Cambridge, United States Harvard University Full time

    Basic Qualifications 5 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience. Additional Information This is a term appointment currently expected to extend through June 30, 2025, with potential for renewal subject to...

  • Executive Assistant

    2 months ago

    Cambridge, United States Harvard University Full time

    The Berkman Klein Center for Internet & Society (BKC) at Harvard University seeks an Executive Assistant to be responsible for administrative logistics and coordination for the senior leadership team of the Center including Senior Director of Applied Executive Assistant, Executive, Assistant, Education, Business Services, Director

  • Executive Assistant

    2 months ago

    Cambridge, United States Harvard University Full time

    This position will provide executive-level administrative support to Harvard Universitys Office of the Vice Provost for Research (OVPR). The OVPR office functions across the University to encourage, cultivate, and coordinate high-impact academic res Executive Assistant, Executive, Office Manager, Assistant, Research, Education, Business Services

  • Executive Assistant to Executive Member

    4 weeks ago

    Cambridge, United States Biogen Full time

    **Company Description** This is a key role that enables the head of BIO to perform at their highest level. We are looking for a dynamic and highly self-motivated Executive Assistant (EA) to provide support to the Head of Biogen Intelligence and Operations. Responsibilities include calendar management, scheduling meetings, extensive travel as required,...

  • Executive Assistant

    1 month ago

    Cambridge, United States Flagship Pioneering, Inc. Full time

    Flagship Pioneering is a biotechnology company that invents and builds platform companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps. Those big leaps in human health and sustainability exponentially accelerate scientific progress...

  • Executive Assistant

    4 weeks ago

    Cambridge, United States Flagship Pioneering, Inc. Full time

    Flagship Pioneering is a biotechnology company that invents and builds platform companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps. Those big leaps in human health and sustainability exponentially accelerate scientific progress...