Sr. Project Executive Administrator

4 weeks ago

Minneapolis, United States Cannon Design Full time
CannonDesign has an exciting opportunity for a Sr. Project Executive Administrator based in St. Louis, Chicago, Rochester, or Minneapolis. Take a look at the description below. If you think your skills and experience make you a good match for this position, we'd love to hear from you. We're looking for creative, curious, empathetic people to join our Living-Centered Design movement. ABOUT OUR FIRM CannonDesign is an integrated design solutions firm focused on helping people continuously flourish. Whether designing for innovations in health, new scientific discoveries, equity in education or the next big idea in business, we use our Living-Centered Design approach to help organizations realize widespread change. Our ability to design transformational places, plans and strategies is why Fast Company named us a World Changing Company and one of the most innovative design firms in the world. ABOUT THE ROLE

You will provide administrative support to senior leadership of the project. This role will be done working in the office and on project sites as required.

WHAT YOU WILL DO
  • Responsible for the preparation of internal and external communication including written project documentation.
  • Coordinate with internal and external team members to obtain and collate project updates, deliverables, and weekly recaps to prepare weekly project status email.
  • Prepare project team memos and project presentations and reports.
  • Take and transcribe project meeting notes.
  • Support the project leaders in reviewing project/program performance.
  • Research legacy projects to facilitate closeout.
  • Monitor flow of processes across the program/project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration and provide research and feedback as necessary.
  • Manage and coordinate workload of administrative team.
  • Prepare complex spreadsheets and database work in various database tools.
  • Maintain project records including key project data and financial data.
  • Maintain project logs for correspondence, contracts, and other documents as needed.
  • Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services.
  • Maintain project files according to firm standards.
  • May assist with other marketing-related tasks including proposal presentations when requested.
  • Support project proposal and contracting effort.
  • Maintain project team schedules and facilitate meeting planning, organizing, and scheduling.
  • Organize and set up onsite client meetings as needed.
  • Assist in report generation.
  • Coordinate with Project Controller and Accounting for leadership engagement and reporting.
ABOUT YOUR QUALIFICATIONS
  • Qualified candidates will have a minimum of 20 years of experience performing in marketing and administrative support roles.
  • Associates degree in a related field is required. Bachelors degree with some legal administrative or paralegal background preferred.
  • Experience working in the architecture/engineering/interior design industry required.
  • Experience working with executives, senior level teams, and interface with clients a must.
  • Strong verbal and written communication skills as well as presentation skills.
  • Ability to work in a team setting, strong time management and organizational skills.
  • Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis.
  • Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint. InDesign experience preferred.
  • Professional business attire required to attend client meetings. Examples of professional business attire include suits, ties, collared shirts, dresses or skirts.
  • Travel as needed.
ABOUT WORKING HERE
  • We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
  • We are committed to ensuring our practice is equitable for all employees, representative of the communities around us - and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives.
  • We're about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we're ready for you.
For a general overview of our benefits, please visit our careers page at www.cannondesign.com/careers/ Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying. As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct. CannonDesign recognizes the value of diversity in our workforce. We are committed to equal opportunity. We consider all qualified employment applicants without regard to race, religion, color, gender, age, national origin, sexual orientation, gender identity, partnership status, protected veteran status, disability, or any other status protected by federal, state, or local law. Individuals who hold legal work authorization applicable to employment at CannonDesign in the United States will be considered without regard to citizenship/alienage.

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