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Administrative Assistant

2 months ago

Abbott Park, United States Abbott Laboratories Full time

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

WHAT YOUâLL DO:

Provide advanced administrative support to Divisional Vice President and one or more other Managers/Directors as assigned.  Responsibilities to include use of Microsoft Office 365 to manage calendars, perform word processing, create spreadsheets, and presentations. Use Concur to prepare expense reports and make domestic and international travel arrangements.  Create work orders for equipment or facility maintenance issues. Arrange meetings and events. Use SAP programs to prepare purchase orders and process invoices. Receive and direct visitors, file physical and electronic documents in compliance with corporate and government regulations. Demonstrate ability to work well with all levels of internal management and staff, outside clients and vendors. Sensitivity to confidential matters and an eye for detail is required.

Other duties include-

  • Manage correspondence mail distribution and private conference room.
  • Compliance with applicable Corporate and Divisional Policies and procedures.
  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
  • Order departmental office/kitchen supplies. 
  • Use and understand Microsoft Office Suite, Microsoft Teams, and other business-specific software, including the Corporate Travel Web site, and Workday (Timekeeping).
  • Coordinate new employee office set-ups, onboarding and moves.
  • Assist with monthly Financial Statement assembly, scanning and delivery.
  • Ad-hoc requests by Corporate Accounting and Reporting team.

Position Accountability / Scope:

  • Frequently handles confidential or business-sensitive information.
  • Exhibits extraordinary attention to detail, critical thinking, adaptability, and integrity.
  • Maintains and manages calendars, including meeting and travel scheduling.
  • Proactively identifies and resolves scheduling conflicts.
  • Adheres to processes and guidelines.
  • Coordinates new employee office set-up and onboarding.
  • Follows onboarding procedures.
  • Consistently handles confidential or business sensitive information.

EDUCATION AND EXPERIENCE YOUâLL BRING

 High school diploma or equivalent.

  • 5+ years of experience or equivalent.
  • Operates independently and works on own initiative.
  • Advanced knowledge of Microsoft Office Suite, Microsoft Teams, and Outlook required. 


The base pay for this position is $22.00 â $44.00 per hour. In specific locations, the pay range may vary from the range posted.