Current jobs related to Administrative Assistant - Honolulu - Lanakila Pacific

  • Administrative Assistant

    2 days ago

    Honolulu, United States Hawaii Pacific Health Full time

    Job Description Kapi'olani Medical Specialists (KMS) is a specialty physician group dedicated to caring for Hawai'i's women and children through excellence in academics, physician training, medical research and clinical care. The group is comprised of over 100 Specialists, Nurse Practitioners and other staff, covering newborn to women's health services at...

  • Administrative Assistant

    2 weeks ago

    Honolulu, United States USPRO Full time

    Administrative AssistantHonolulu, HIDuration: 12-week contractCompany Overview: We are seeking a highly organized and proactive Administrative Assistant to join our team and support our operations by supporting administrative duties and managing dispatching for our skilled tradespeople, including plumbers, carpenters, electricians, and HVAC...

  • Administrative Assistant

    2 weeks ago

    Honolulu, United States USPRO Full time

    Administrative AssistantHonolulu, HIDuration: 12-week contractCompany Overview: We are seeking a highly organized and proactive Administrative Assistant to join our team and support our operations by supporting administrative duties and managing dispatching for our skilled tradespeople, including plumbers, carpenters, electricians, and HVAC...

  • Administrative Assistant

    2 weeks ago

    Honolulu, Hawaii, United States Adecco US, Inc. Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Adecco US, Inc. in Honolulu, HI. As an Administrative Assistant, you will be responsible for providing exceptional support to our clients and team members, ensuring seamless day-to-day operations.Key responsibilities include:Providing administrative support to...

  • Administrative Assistant

    1 day ago

    Honolulu, United States Always Best Care Senior Service Full time

    Since 1996, Always Best Care has helped families with non-medical in-home care and assisted living placement services along with skilled home health care. Always Best Care clients receive extraordinary care in an inspiring environment with caring people. Our Care Coordinators have worked with more than 25,000 seniors across the country. We hire employees who...

  • Administrative Assistant

    1 month ago

    Honolulu, United States Hilton Hawaiian Village Waikiki Beach Resort Full time

    DescriptionWe are currently seeking Temporary Administrative Assistants to join the Hilton Hawaiian Village Waikiki Beach. This is a unique opportunity to contribute your expertise to one of Hawaii's most iconic resorts.  Ideal candidates will require a minimum of 12 months previous experience in a similar position, strong administrative and computer...

  • Administrative Assistant

    4 weeks ago

    Honolulu, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in Honolulu, Hawaii. The successful Administrative Assistant candidate will be part of a dynamic team, working in a fast-paced environment. The role involves providing efficient customer service, handling inbound calls, and managing data...

  • Administrative Assistant

    4 weeks ago

    Honolulu, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in Honolulu, Hawaii. The successful Administrative Assistant candidate will be part of a dynamic team, working in a fast-paced environment. The role involves providing efficient customer service, handling inbound calls, and managing data...

  • Administrative Assistant

    2 months ago

    Honolulu, Hawaii, United States Hawaii State Department of Education Full time

    {"title": "Job Description", "content": "Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to join our team at the Hawaii State Department of Education. The successful candidate will provide administrative support to our supervisors and staff, ensuring the smooth operation of our office.Key ResponsibilitiesProvide...

  • Administrative Assistant

    4 weeks ago

    Honolulu, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long term contract employment opportunity for an Administrative Assistant in the construction industry, based in Honolulu, Hawaii. As an Administrative Assistant, you will be responsible for a variety of tasks related to contract administration, database management, and support for our operations and estimating...

  • Administrative Assistant

    2 days ago

    Honolulu, United States PCL Construction Full time

    Administrative Assistant The future you want is within reach. At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for...

  • Administrative Assistant

    3 weeks ago

    Honolulu, Hawaii, United States Adecco Full time

    Adecco Job SummaryAs an Admin Associate at Adecco, you will be responsible for managing administrative tasks, coordinating with clients and candidates, conducting interviews and screenings, and providing exceptional customer service.Key ResponsibilitiesManage administrative tasks such as data entry, filing, and scheduling appointments.Coordinate with clients...

  • Administrative Assistant

    2 weeks ago

    Honolulu, United States Bishop & Company, Inc. Full time

    Job DescriptionJob DescriptionAdministrative Assistant #21571Bishop & Company is seeking an Administrative Assistant for a well-established educational facility in Downtown Honolulu. Summary: The team is looking for a Temporary Administrative Assistant to assist with records clean-out, archives inventory, and records/archives relocation efforts (along with...

  • Administrative Assistant

    2 days ago

    Honolulu, United States Paragon Security Systems Full time

    DESCRIPTION/RESPONSIBILITIES: The Administrative Assistant is responsible for supporting the HR department in all aspects of the department (recruitment, new-hire implementation, interviewing, billing, and payroll), as well as for overseeing and/or facilitating various special projects independently. The administrative assistant serves as the principal...

  • Administrative Assistant

    2 months ago

    Honolulu, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in search of an Administrative Assistant to join our team in Honolulu, Hawaii. In this role, you will be instrumental in managing daily property operations, maintaining comprehensive records, and delivering exceptional customer service. This role offers a contract to hire employment opportunity, ideal for someone keen on...

  • Administrative Assistant

    2 months ago

    Honolulu, Hawaii, United States HiEmployment Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at HiEmployment. As the Accounts Payable Clerk, you will play a critical role in supporting our administrative and financial departments to ensure the smooth operation of our organization.Key ResponsibilitiesFinancial Management: Track revenue and...

  • Administrative Assistant

    1 month ago

    Honolulu, Hawaii, United States Adecco Full time

    Adecco Job OpportunityWe are seeking a highly organized and detail-oriented individual to join our team as an Office Clerk at Adecco. As an Office Clerk, you will be responsible for managing incoming and outgoing correspondence, maintaining electronic and paper filing systems, and assisting with data entry and record keeping.Key Responsibilities:Manage...

  • Legal Administrative Assistant

    4 weeks ago

    Honolulu, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short-term contract employment opportunity for a Legal Administrative Assistant in Honolulu, Hawaii. This role is central to our operations in the legal industry where you will be expected to provide comprehensive support to attorneys and contribute to the efficient operation of our legal department. The ideal...

  • Administrative Assistant

    1 month ago

    Honolulu, Hawaii, United States Adecco Full time

    Adecco Job OpportunityWe are seeking a highly organized and detail-oriented Office Clerk to join our team at Adecco.Key Responsibilities:Manage incoming and outgoing correspondence, ensuring timely and accurate processing.Maintain electronic and paper filing systems, guaranteeing easy access to essential documents.Assist with data entry and record keeping,...

  • Administrative Assistant III

    2 days ago

    Honolulu, United States ATA Services, Inc. Full time

    ATA Services, Inc., is looking for a full-time, Administrative Assistant III for our client Hawaii's Division of Women, Infants, and Children (WIC) . Please apply, we can't wait to work with you! See job detail below: Duration: 9/30/2025 with possibility of extension Schedule: Monday - Friday 7:45 am - 4:30 pm, with a 45-minute lunch Location: DOH/WIC...

Administrative Assistant

2 months ago

Honolulu, United States Lanakila Pacific Full time
2.
6 Honolulu, HI Honolulu, HI Full-time Full-time $19.
33 - $21.
27 an hour $19.
33 - $21.
27 an hour 14 hours ago 14 hours ago 14 hours ago POSITION Overview:
The Administrative Assistant provides administrative duties under the direction of and to the Workforce Manager(s) and/or Director of Maintenance Services.
Collect and enter data, produce accurate and timely reports, keep track of records, answering telephone, respond to correspondence and emails, schedule meetings, provide customer service and other administrative support duties as required.
The Administrative Assistant supports the mission, vision and values of the organization, and upholds and enforces the guidelines and policies of the organization and demonstrates Lanakila Pacific's values of teamwork, excellence, achievement and motivation in all personal interactions and exemplifies Lanakila's STAR service standards.
ESSENTIAL DUTIES & RESPONSIBLITIES:
Position Specific Duties:
Provides administrative support to the Workforce Resource department which includes the Grounds Maintenance Department.
Performs clerical duties such as answering/directing incoming telephone calls, responding to mail and correspondence, photocopying, scanning, faxing and filing.
Provides administrative support to the Workforce Resource department which includes the Grounds Maintenance Department.
Performs clerical duties, which include answering/directing incoming telephone calls, responding to mail and correspondence, photocopying, scanning, faxing and filing, and data monitoring and entry and report generation.
Prepares monthly billing reports to submit to Accounting.
Submits invoices for payment - stamp, code and obtain appropriate approval signatures - and submit to Accounting for payment or reimbursement.
Maintains Workforce department files in an orderly manner to include contracts, department records, trainee or staff documents, safety records, etc.
and maintain confidentiality of records as necessary.
Assist with the development, compilation and submission of department proposals, grants, contracts and similar such necessary documents as needed.
Assist with data entry and monitoring - such as attendance, training hour tracking, fiscal reporting and data entry, etc.
- for compilation into program reports and other required special reports; monitor for trends and report any areas of concern to the appropriate department Manager Assist customers.
Handle customer inquiries, customer follow ups as necessary, arrange customer meeting/site visit scheduling.
Submit certain departmental monitoring reports as necessary - grant reports, government contracting reports, state required reports; as well as assist with any internal report or data requests.
Distribution of paychecks to employees on payday.
Delivery or pick up of supplies, goods or staff/trainees to and from off-site locations as needed.
Provides information and assistance to all levels of management and staff.
Other Duties:
Reinforces and ensures compliance of all safety procedures and practices.
Supports and participates in the safeguard of company properties and personnel.
Demonstrate Lanakila Pacific's values of teamwork, excellence, achievement, motivation and Lanakila in all personal interactions with others.
Perform all other duties as assigned.
WORKING CONDITIONS/HOURS:
Scheduled to work 5 days a week.
Monday -- Friday 7:
30 a.
m.
-- 4:
00 p.
m.
May be required to work outside of normal business hours including weekends and holidays to meet operational needs and contract requirements.
Indoors, office setting, occasionally outdoors; may travel to other program sites, meeting sites, etc.
, as required.
EQUIPMENT USE:
Computer proficiency in Word, Excel, Outlook, Database, PowerPoint or other graphics programs.
Other standard office equipment, i.
e.
, copiers, fax, 10-key.
MENTAL DEMANDS :
Work under minimal supervision and direction.
Requires working under deadlines and pressure.
Requires dealing with difficult people or situations.
Requires the ability to use good judgement and initiative.
Ability to analyze data.
Sensory and communicative:
seeing; hearing, speaking.
Ability to plan, organizes, and meets deadlines.
Ability to maintain cooperative and productive working relationships.
PHYSICAL DEMANDS:
Frequently = F Occasionally = O Seldom = S Rarely = R O Standing O Lifting/Carrying below 25 lbs F Walking R Lifting/Carrying 26 - 50 lbs F Sitting R Lifting/Carrying above 50 lbs R Climbing (ascending/descending ladders, stairs) F Seeing (able to see clearly 20 feet or more) F Balancing R Color Vision (ability to identify and distinguish different colors) S Stooping, kneeling, crouching, and/or squatting R Night Vision (ability to perform work at night with use of portable lighting F Handling/Push/Pull (working with hands, arms or fingers) F Talking R Feeling (perceiving attributes i.
e.
size, shape, temperature or texture F Hearing R Tasting O Travel MINIMUM
Qualifications:
Education/
Experience:
Required:
Education/
Experience:
Associates Degree and 1 year of related work experience or High School diploma or equivalent plus 2 year of related work experience.
Valid driver's license and clean drivers abstract.
Clearance/Certification:
1) TB clearance, 2) Criminal background check, 3) Pre-employment drug and alcohol testing; 4) Child Protective Services/Adult Protective check, 5) Military Base access CPR/First Aid Certification (Obtain on the job).
Preferred Administrative support experience in non-profit and/or of line management is highly desirable.
Skills/Knowledge/Abilities:
Proficient in computer software use of MS Word, Excel, Outlook, database applications and graphics software (e.
g.
, PowerPoint).
Excellent organizational, administrative, and time management skills while maintaining a neat and orderly work area.
Demonstrated ability to establish workload priorities and balance diverse projects.
Possesses excellent customer service skills and values teamwork, achievement, and demonstrates high motivation and initiative.
Effective communication skills (verbal, written, and listening skills).
Highly organized, orderly, with ability to effectively handle multiple tasks simultaneously.
Ability to work with diversity of personnel, including persons with disabilities.
Must have current TB Clearance (valid within one year) Must have current State of Hawaii Driver's license and provide satisfactory driver's abstract.
Must be able to pass criminal background check.
.
Estimated Salary: $20 to $28 per hour based on qualifications.