Office Manager

4 weeks ago

Colorado Springs, United States James Irwin Charter Schools Full time
Position Type:
Secretarial/Clerical

Date Posted:
5/13/2024

Location:
District Office

Date Available:
07/01/2024

Closing Date:
05/24/2024 Job Title: Office Manager - James Irwin Charter Schools
Location: 5525 Astrozon Blvd, Colorado Springs, CO, 80918
Salary: $16 - $19 per hour
Benefits: 100% Health, Dental, and Life Coverage
Work Schedule: 215 days

About James Irwin Charter Schools:
James Irwin Charter Schools is a network of charter schools committed to providing a quality education for students in Colorado Springs. Our mission is to empower students to achieve their highest potential through a rigorous academic program, character development, and personalized attention. We are dedicated to fostering a positive learning environment where every student can thrive.

The Office Manager at James Irwin Charter Schools plays a crucial role in ensuring the smooth operation of the administrative functions within the school network. As the Office Manager, you will be responsible for overseeing various administrative tasks, providing support to staff, Board of Directors, and external stakeholders, and maintaining efficient office procedures. This position requires a detail-oriented individual with exceptional organizational and communication skills.

Responsibilities:
1. Administrative Support:
• Manage front desk operations, including greeting visitors, answering phones, and responding to inquiries.
• Maintain accurate and organized filing systems for records, staff documents, and other administrative materials.
• Oversee day-to-day administrative tasks, including managing schedules, coordinating meetings, and handling correspondence.
• Prepare and distribute administrative reports as required by school leadership.
2. Board Liaison and Event Coordinator:
• Serve as the primary point of contact between the school board and administrative staff.
Coordinate and support board meetings, including scheduling, agenda preparation, and minutes taking.
• Organize and execute school events, such as board appreciation lunches, open houses, and staff gatherings.
3. Staff Support:
• Provide administrative support to school faculty and staff, including assisting with document preparation, scheduling, and communication.
• Assist with onboarding new staff members, including coordinating training sessions and administrative paperwork.
3. Financial Management:
• Assist with accounts receivable, preparing deposits and accounts payable.
• Collect and process payments for various school-related fees and activities.
• Assist with the preparation of financial reports and documentation as required.
4. Facilities Management:
• Coordinate facility maintenance and repair requests, liaising with vendors and contractors as needed.
• Monitor inventory levels of office supplies and equipment, placing orders as necessary.
• Ensure the cleanliness and organization of the office and common areas.
5. Other duties as assigned.

Qualifications:
• High school diploma or equivalent required.
• Prior experience in office management, administrative support, or related field preferred.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a customer service-oriented approach.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Knowledge of basic accounting principles and experience with financial record-keeping preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility to adapt to changing priorities and work collaboratively in a fast-paced environment.
• Have a flexible schedule for Board and Staff Events.

Join Our Team:
If you are passionate about education and dedicated to supporting the success of students and staff, we invite you to apply for the Office Manager position at James Irwin Charter Schools. This is an opportunity to make a meaningful impact in the lives of our students while working in a supportive and dynamic environment. Apply today to join our team

Attachment(s): Office Manager (3).docx

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