Transportation & Environmental Services (T&ES) Administrative Support Manager
4 weeks ago
Administrative Support Manager
An Overview
Are you ready to play a pivotal role in shaping the future of Alexandria's transportation and environmental landscape? We're seeking an accomplished Administrative Support Manager to support the Director of Transportation & Environmental Services (T&ES), overseeing a wide-ranging portfolio encompassing transportation, environmental services, stormwater management, sanitary sewers, utilities, and right-of-way management.
About the Role
The Administrative Support Manager provides high-level administrative support to the Director and plays a critical role in ensuring the efficient operation of the Director's office and the administrative support staff. Your role will involve collaborating closely with the T&ES Director to ensure the seamless operation of the department and the successful execution of various projects and initiatives. This position requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. The Administrative Support Manager will manage the Director's schedule and administrative support staff; coordinate meetings and events, and serve as a liaison between the Director's office and internal and external stakeholders..
The Opportunity
Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements. Prioritize conflicting requests and ensure the Director's schedule is optimized for maximum efficiency.Serve as the primary point of contact for the Director's office, screening and directing incoming calls, emails, and correspondence. Draft and prepare correspondence, reports, and presentations on behalf of the Director.Coordinate meetings, conferences, and events for the Director, including logistics, agendas, and materials preparation. Attend meetings as needed to record minutes and follow up on action items.Maintain accurate and up-to-date records, files, and databases for the Director's office. Organize and manage documents, reports, and other materials in both electronic and physical formats.Serve as a liaison between the Director's office and internal departments, elected officials, community organizations, and the public. Build and maintain positive relationships with key stakeholders on behalf of the Director.Provide administrative support for special projects and initiatives led by the Director. Conduct research, compile data, and prepare presentations or reports as needed.Handle sensitive and confidential information with the utmost discretion and professionalism. Maintain strict confidentiality in all communications and interactions on behalf of the Director.Assist with office operations, including procurement of supplies, equipment maintenance, and coordination of office logistics. Ensure the Director's office is organized, efficient, and welcoming to all.Manage T&ES legislative sessions when the budget season commences. This will include operating Legistar software.Assist or lead grant administrative activities from time to time.Engage daily in the T&ES culture, while working fully onsite to contribute to our team’s success and camaraderie.What You Should Bring
We're seeking an individual with a proven track record in administrative roles. Your adept organizational skills, clear communication abilities, and proficiency in software such as Microsoft Office Suite are key. You should excel at multitasking, collaborating effectively, and demonstrating problem-solving skills while maintaining confidentiality. Bonus points for familiarity with public works or related fields. Your role will be pivotal in supporting the Director and contributing to the department's success.
About the Department
T&ES is a community partner in shaping a livable, green, and prospering Alexandria. We plan, build, operate, and maintain transportation systems and infrastructure that improve mobility and provide people and businesses with core public services. The work we do keeps Alexandrians moving, growing sustainability, and thriving. If you are curious for a broader view of our City, click City of Alexandria to learn more.
Minimum & Additional Requirements
Minimum: Four-Year College Degree in public or business administration, and one year of experience in management analysis, customer services resolving end-user problems, or a closely-related field; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
Preferred Qualifications
To be considered a preferred candidate, you must possess a Master's Degree in a related field along with a minimum of five years of practical experience in administrative or executive support roles, particularly as an Executive Assistant in a dynamic environment. You should have excellent communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
You should have a strong organizational skills and attention to detail, with the ability to multitask and prioritize competing demands effectively. You should have discretion and integrity when handling confidential information and sensitive matters. Ability to work independently with minimal supervision and as part of a team in a fast-paced environment. Have the flexibility to adapt to changing priorities and willingness to take on new responsibilities as needed.
Notes
This position requires the successful completion of pre-employment background checks.
This position requires you to be fully onsite.
-
Alexandria, Virginia, United States City Of Alexandria Virginia Full timeTransportation & Environmental Services (T&ES) Administrative Support ManagerAn OverviewAre you ready to play a pivotal role in shaping the future of Alexandria's transportation and environmental landscape? We're seeking an accomplished Administrative Support Manager to support the Director of Transportation & Environmental Services (T&ES), overseeing a...
-
Direct Support Professional
2 weeks ago
Alexandria, Virginia, United States Delta-T Group Full timeLocation: Alexandria, VA 22314 Date Posted: 5/30/2024 Category: Residential Education: None With over 30 years in business, the Delta-T Group has built a reputation for referring highly qualified professionals for rewarding short and long-term contract opportunities. Our client has immediate starts for motivated professionals to work as a direct support...
-
Fiscal Officer I
2 weeks ago
Alexandria, United States City of Alexandria Virginia Full timeFiscal Officer I AnOverview The Department of Transportation and Environmental Services (T&ES) is seeking a Fiscal Officer I who will perform analytical and evaluative work involving purchase card administration, reimbursement of grants, formulation of budget estimates, and exercising program controls over the obligation and expenditure of appropriated...
-
Direct Support Professional
2 weeks ago
Alexandria, Virginia, United States Delta-T Group Inc. Full timeJob DescriptionJob DescriptionLocation: Alexandria, VA 22314Date Posted: 5/28/2024Category: ResidentialEducation: NoneWith over 30 years in business, the Delta-T Group has built a reputation for referring highly qualified professionals for rewarding short and long-term contract opportunities. Our client has immediate starts for motivated professionals to...
-
Special Projects Engineer
1 month ago
Alexandria, United States City Of Alexandria Virginia Full timeCE III Special Projects EngineerAn OverviewThe Department of Transportation and Environmental Services (T&ES) Public Works Division is seeking a Special Projects Engineer (Civil Engineer III) to perform professional and technical work to support Public Works Engineering projects in the areas of sanitary sewer, roadways, structures, storm sewers and other...
-
Special Projects Engineer
1 month ago
Alexandria, Virginia, United States City Of Alexandria Virginia Full timeCE III Special Projects EngineerAn OverviewThe Department of Transportation and Environmental Services (T&ES) Public Works Division is seeking a Special Projects Engineer (Civil Engineer III) to perform professional and technical work to support Public Works Engineering projects in the areas of sanitary sewer, roadways, structures, storm sewers and other...
-
Special Projects Engineer
4 weeks ago
Alexandria, Virginia, United States City Of Alexandria Virginia Full timeCE III Special Projects EngineerAn OverviewThe Department of Transportation and Environmental Services (T&ES) Public Works Division is seeking a Special Projects Engineer (Civil Engineer III) to perform professional and technical work to support Public Works Engineering projects in the areas of sanitary sewer, roadways, structures, storm sewers and other...
-
Transportation Manager
1 month ago
Alexandria, United States MTS Transportation Inc Full timeBenefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Job Summary We are seeking a Transportation Manager to join the team! As our Transportation Manager, you will be responsible for coordinating, scheduling, and dispatching all trucks and transportation, working around drivers’ schedules, and considering road...
-
Transportation Manager
2 months ago
Alexandria, United States Mts Transportation Inc Full timeJob DescriptionJob Description Benefits/PerksCompetitive CompensationGreat Work EnvironmentCareer Advancement OpportunitiesJob SummaryWe are seeking a Transportation Manager to join the team! As our Transportation Manager, you will be responsible for coordinating, scheduling, and dispatching all trucks and transportation, working around drivers’...
-
Transportation Manager
2 weeks ago
Alexandria, Virginia, United States MTS Transportation Inc Full timeBenefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Job Summary We are seeking a Transportation Manager to join the team As our Transportation Manager, you will be responsible for coordinating, scheduling, and dispatching all trucks and transportation, working around drivers' schedules, and considering road...
-
Transportation Manager
7 days ago
Alexandria, United States MTS Transportation Inc Full timeBenefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Job Summary We are seeking a Transportation Manager to join the team! As our Transportation Manager, you will be responsible for coordinating, scheduling, and dispatching all trucks and transportation, working around drivers’ schedules, and considering road...
-
Transportation Manager
7 days ago
Alexandria, United States Mts Transportation Inc Full timeBenefits/PerksCompetitive CompensationGreat Work EnvironmentCareer Advancement OpportunitiesJob SummaryWe are seeking a Transportation Manager to join the team! As our Transportation Manager, you will be responsible for coordinating, scheduling, and dispatching all trucks and transportation, working around drivers’ schedules, and considering road...
-
Transportation Manager
3 months ago
Alexandria, United States Mts Transportation Inc Full timeJob DescriptionJob DescriptionBenefits/PerksCompetitive CompensationGreat Work EnvironmentCareer Advancement OpportunitiesJob SummaryWe are seeking a Transportation Manager to join the team! As our Transportation Manager, you will be responsible for coordinating, scheduling, and dispatching all trucks and transportation, working around drivers schedules, and...
-
Alexandria, Virginia, United States USAJobs Full timeDutiesThe Division Director serves as a member of the Directorate for Engineering leadership team and serves as the Foundation's principal spokesperson in the areas supported by the Division, providing leadership and direction to the Division of Chemical, Bioengineering, Environment, and Transport Systems (CBET). CBET supports innovative research and...
-
Alexandria, Virginia, United States USAJobs Full timeDutiesThe Division Director serves as a member of the Directorate for Engineering leadership team and serves as the Foundation's principal spokesperson in the areas supported by the Division, providing leadership and direction to the Division of Chemical, Bioengineering, Environment, and Transport Systems (CBET). CBET supports innovative research and...
-
Alexandria, United States City Of Alexandria Virginia Full timeStormwater Capacity and Spot Improvement Project Engineer(Civil Engineer III)An Overview Are you an experienced stormwater capital project engineer and well-versed in the design of flood mitigation and drainage practices and stormwater infrastructure resiliency planning? If so, you are encouraged to apply for the Stormwater Civil Engineer III position in the...
-
Alexandria, Virginia, United States City Of Alexandria Virginia Full timeStormwater Capacity and Spot Improvement Project Engineer(Civil Engineer III)An Overview Are you an experienced stormwater capital project engineer and well-versed in the design of flood mitigation and drainage practices and stormwater infrastructure resiliency planning? If so, you are encouraged to apply for the Stormwater Civil Engineer III position in the...
-
Alexandria, Virginia, United States City Of Alexandria Virginia Full timeStormwater Capacity and Spot Improvement Project Engineer(Civil Engineer III)An Overview Are you an experienced stormwater capital project engineer and well-versed in the design of flood mitigation and drainage practices and stormwater infrastructure resiliency planning? If so, you are encouraged to apply for the Stormwater Civil Engineer III position in the...
-
Alexandria, United States City Of Alexandria Virginia Full timeStormwater Capacity and Spot Improvement Project Engineer(Civil Engineer III)An Overview Are you an experienced stormwater capital project engineer and well-versed in the design of flood mitigation and drainage practices and stormwater infrastructure resiliency planning? If so, you are encouraged to apply for the Stormwater Civil Engineer III position in the...
-
Transportation Manager
2 weeks ago
Alexandria, United States Mts Transportation Inc Full time**Benefits/Perks** - Competitive Compensation - Great Work Environment - Career Advancement Opportunities **Job Summary** **Responsibilities** - Handle all scheduling and coordinating for dispatching trucks and other transportation - Handle dispatch issues as they arise, including working around last-minute changes, weather challenges, and more - Analyze...
