QHSE Department Coordinator

2 weeks ago

Providence, United States Orion Group Full time

We have a current opportunity for a QHSE Department Coordinator on a temporary basis. The position will be based in Rhode Island. For further information about this position please apply.

Tasks
Support QHSE related activities:
Fully conversant with documentation storage and process platforms Synergi, WWW, DORECO, ACONEX
Coordinate - Council, JV, EPC and SteerCo, QHSE reports
Facilitating planning and action tracking for QHSE meetings HSE Newsletter, lessons learned, feedback surveys
* Managing calendar planning, updating SharePoint and Team sites, booking travels, planning events, proofreading, and providing additional ad hoc assistance
* taking minutes and driving actions and follow-up on actions between the meetings
* keeping track of all deadlines and practicalities related to relevant meetings and conferences
* Prepare QHSE monthly reports

Responsibilities
* Coordinate the Q&A of HSE information within the QHSE reporting system (Synergi)
* Role model a safety culture that promotes effective use of safety management systems.
* Documenting project specific QHSE activities and results using agreed procedures.
* Manage and maintain administrative tools and processes
* Responsible for internal communication platform(s)
* Engage in onboarding of new employees by acting as sparring partner or buddy
* Contribute to the onboarding of new employees in the department/project

Professional Competencies
* Structured mindset: Time management & prioritization: Ability to manage own time, work independently and set priorities to meet tight deadlines. Ability to balance level of details vs. overall project goals.
* Communication skills: Ability to listen and communicate clearly and concisely
* Project management skills: Strong grounding in project management methodology
* Execution: Drive project implementation according to project schedule & manage own scope. Focus on executing on project deliverables
* Proactive approach: Foresee things, take control of a situation, plan and prepare ahead. Give input and ideas, how to successfully implement new initiatives on the project
* Accountable: Take responsibility for own tasks and continuously align on deadlines/progress with key stakeholders
* Change readiness: Ability to adapt to ambiguous and changing situations.
* Technical savvy: Super user of day-to-day IT tools & systems incl. MS Office Systems
* Language proficiency: Fluent in English, written and spoken
* Innovative: Introducing new ideas, original and creative thinking across the project
* Curious and ready to learn: open to new professional areas

Interpersonal Competencies
* Problem-solving & decision-making: Identify and implement solutions to problems. Make independent decisions according to project governance.
* Teamwork and collaboration: Promote team identity and project collaboration, comfortable working in virtual teams
* Stakeholder management: Successfully build internal/external relationships
* Service minded go to person: Act as focal point of contact in project
* Conflict management: Ability to settle conflicting interests in a diplomatic way
* Resilience: Projecting inner confidence, determine own future, stay calm, deal with pressure
* Self-awareness: Sense of own strengths/development areas
* Global mindset: Ability to collaborate globally with different cultures across time zones
* Leadership: Show informal leadership, lead by character and trust and lead towards shared goal

Qualifications
* Have a bachelor's degree in safety, quality or environmental studies, business administration, communications, or another equivalent field.
* Have at least 5 years of experience as a coordinator or assistant to members of a leadership/management team
* Knowledge of and experience with safety management systems and incident reporting software.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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