City Records Management Analyst

2 weeks ago

Seattle, United States City of Seattle Full time

Are you a records management professional who would like to make a positive difference for the people of Seattle? The City of Seattle’s Legislative Department is looking for a temporary or Out-of-Class City Records Management Analyst to join the Office of the City Clerk. This is an exciting opportunity to demonstrate your knowledge and experience with the principles, practices, and methods of records management and other special projects involving the City’s records management program.

The mission of the Office of the City Clerk (OCC) is to foster civic education, participation, and openness in Seattle city government through effective facilitation of the legislative process and transparent, accountable stewardship of public information and official records. The OCC is central to government transparency and strives to instill public confidence and encourage public engagement by ensuring that the highest standards of integrity are met throughout the legislative process and in management of the public record.

You will be most successful in this position if you:
  • Can learn and effectively apply the principles and best practices of records management laws and policies.
  • Can clearly communicate complex information among stakeholders at all levels.
  • Are organized, can plan your work to meet timelines, and work on multiple assignments simultaneously.
  • Enjoy working independently in a team setting and taking initiatives.

This position is a temporary, full-time opportunity expected to last approximately six months with a possibility for extension.

Key Responsibilities:
  • Assist in the implementation of electronic records management systems including registration of sites and identifying/applying retention categories.
  • Develop and implement records retention schedules for City departments for paper and/or electronic based records, conduct legal research to ensure retention periods meet federal, state and local requirements.
  • Produce content for SharePoint communications site to provide resources for City employees on records and information management topics.
  • Assist in identifying and developing City-wide records management policies, conduct research to identify emerging trends in records and information management which may affect the City.
  • Assist the Municipal Archives Team with the identification and accession of archival records into the Municipal Archives.
  • Be up to date with current developments and trends and possess expertise in implementing records management.
  • Other duties as assigned.
Minimum Qualifications:
  • Three (3) years of experience in records and information management or related field.
  • Bachelor’s degree in public administration, communications, library science, or a related field.
Preferred Qualifications:
  • Knowledge of records management theory and practices including electronic records management systems and Microsoft365 compliance features.
  • Knowledge of electronic records issues and emerging technology solutions, including development and implementation of document management systems.
  • Knowledge of Washington State Public Records statutes.
  • Ability to communicate effectively (oral and written) and present materials to groups effectively.
  • Familiarity with computer programs and systems including HTML, Access, PowerPoint, Excel, and Word.
  • Are motivated to work towards ending institutional and systemic racism and have experience working with and valuing the perspectives of diverse groups and individuals.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

TOTAL COMPENSATION AND BENEFITS

The full salary range for this position is $43.97 - $51.22 Hourly.

WORK ENVIRONMENT

The Legislative Department has implemented a four-days in-office policy, and this position will primarily be onsite at the Seattle City Hall: 600 Fourth Ave., 3rd Floor, Seattle, WA. Alternative Work Arrangements may be considered and will be based on operational needs.

WHY WORK AT THE CITY

The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.

HOW TO APPLY
  • Complete a NEOGOV online application and supplemental questionnaire.
  • Attach a PDF of your cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and qualifications outlined in the job announcement.
  • Attach a PDF of your resume. Applications received without the requested materials will not be considered.

If you have any questions, please contact Jane Cho, HR Analyst, at jane.cho@seattle.gov.

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