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Administrative Assistant II
4 weeks ago
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self, and live a full life. Youâll also have access to:
- Career development with an international company where you can grow the career you dream of.
- Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
- An excellent retirement savings plan with high employer contribution
- Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelorâs degree.
- A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
- A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
The Opportunity
This position works out of our Lake Bluff, IL location in the CHR Corporate Human Resouces. Â Â This is an onsite position.
As the administrative assistant II, you will provide advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide backup support to higher-level management as needed.
What Youâll Work On
Responsibilities include all administrative functions of the department:
- Answering phones.
- Calendar management.
- Scheduling travel.
- Managing correspondence and scheduling couriers.
- Processing expense reports.
- Meeting/event planning.
- Creating or modifying business documents.
- Preparing presentations from source materials.
- Handling teleconference and BlackBerry setups.
- Acting as a liaison for remote access issues.
- May include some support for tracking budget expenditures.
- Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
- Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
- Orders business cards and stationery.
- Uses basic to intermediate software skills to perform work assigned.
- Uses and understands Microsoft Office Suite and other business specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Coordinates new employee office setups and on-boarding.
- May train/coordinate work for new administrative assistants
Required Qualifications
- High School diploma or equivalent. Some college preferred. Â
- 1 year of previous admin experience or equivalent.Â
- Operates with general instruction and some supervision.Â
- Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
Preferred Qualifications
- Advanced knowledge of Microsoft Office Suite, Microsoft Teams, Adobe Acrobat, Visio or OrgPlus, and Outlook required. Microsoft Power Apps knowledge preferred.
The base pay for this position is $22.00 â $44.00 per hour. In specific locations, the pay range may vary from the range posted.
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