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Project Administrative Assistant

4 months ago

Eagle Mountain, United States Mortenson Full time

Company Overview:

Mortenson’s success is not a matter of luck; it’s a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service. 

Our foundation and culture are based upon our company values of trust, safety, teamwork, responsibility, service, and stewardship. We are inspired by a compelling purpose to build structures and facilities for the advancement of modern society and a mission to create an exceptional customer experience. Mortenson has built a reputation for being a leader in our industry and in the communities in which we live and work.

It all starts with our exceptional people and exceptional teams. Mortenson is honored to receive 40+ Top Workplace Awards since 2002.

…What are you waiting for?

Summary: 

Mortenson is currently seeking Project Administrative Assistant with the ability to interact with a variety of staff at all levels in an ever-changing data center environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. 

The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks with an ability to work independently or with little supervision. 

Responsibilities:

Organization and flexibility are critical in performing duties which include, but are not limited to:

  • Perform clerical tasks and operate basic office equipment 
  • Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required 
  • File and maintain written records along with creating electronic copies for records 
  • Receive, sort and log all deliveries into computer database
  • Prepare daily outbound deliveries 
  • Prepare materials for design and construction meetings 
  • Record and update meeting minutes for the various site meetings 
  • Responsible for procurement of consumable materials and office supplies 
  • Support Superintendent with equipment inventory tracking and organization 
  • Support Superintendent with the entry of craft worker time cards 
  • General support for the project team as needed with various day to day tasks 
  • Schedule, track and log all repairs and standard maintenance for the work trucks 
  • Provide maps and directions to any visitors, subcontractors, deliveries or new employees
  • Log all applicants into the Craft Applicant Tracking Spreadsheet
  • Order and track technology items; computers, laptops, tablets, hot spots, and printers
  • Prepare for new arrivals: prepare workspaces, coordinate orientation, provide access keys and phone equipment

Qualifications:

  • Qualified candidates will have a minimum of 3 years administrative experience, preferably supporting a large number of team members
  • Bilingual English/Spanish fluency preferred
  • Proficiency in working on the computer in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint
  • Strong working knowledge of basic office equipment 
  • Strong communication skills both written and verbal
  • Ability to be highly organized

Education:

  • An Associate’s degree in business or related administrative experience preferred

Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.

Visa sponsorship is not offered for this position.

** No Agency emails, calls or solicitations accepted **