Office Specialist II

3 weeks ago

Davis County, United States State of Utah Full time

The Division of Adult Probation & Parole is looking for an Office Specialist II to serve as clerical support for the Adult Probation and Parole office in Farmington Ut. Adult Probation and Parole is a law enforcement agency that supervises and prepares investigation reports for people involved in and convicted of criminal behavior.

Job Description
As the Office Specialist II, you may monitor jail caseloads, track sentencing to open cases, and check in offenders. This position enters F-Track information, opens cases, assists probation and parole offenders with reporting information and questions, and coordinates information with the courts and jails. Data entry will be extensive and accuracy is essential.

Principle Duties
You will also perform a variety of clerical support services such as:


  • Schedule and coordinate appointments.
  • Maintain calendars.
  • Provide authorized agencies with information.
  • Run a variety of reports.
  • Access and run reports in law enforcement- sensitive databases, including criminal background reports.
  • Coordinate information and assist agents and supervisors in clerical aspects of their caseload supervision.
  • Order DA packets and police reports.
  • Prepare probation and parole documents.
  • Generate probation and parole agreements.
  • Verify conditions of probation and parole.
  • Open, maintain, and update investigation files and other records.
  • Data entry.
 
The Ideal Candidate
The best-qualified individual for the Office Specialist II position is someone who:
  • Has at least 1-year experience working in a professional office environment.
  • Has extensive working knowledge of MS Word/Excel and Google suite.
  • Is detailed oriented.
  • Works independently with little or no supervision.
  • Has experience in scanning and uploading documents into a database.
  • Is able to obtain and maintain BCI access (Bureau of Criminal Identification), which requires fingerprints and a background investigation.
  • Has experience working with and keeping information confidential/ is able to keep information confidential, especially law enforcement sensitive information.
  • Has excellent customer service skills.
  • Is an excellent communicator, both written and verbal.
  • Is able to multi-task and adjust to changing work priorities.
  • Is organized.

Preference
Preference may be given to those who:
  • Have working experience in a law enforcement agency.

Why You Should Join Our Team
The Utah Department of Corrections supports the pursuit of professional growth and development through a culture that encourages great employees, great attitudes, and great teamwork. And besides working with a dedicated team of professionals who are dedicated to ensuring the public's safety, you will receive great health and retirement benefits. Click here to view a summary of the benefits we offer. We also provide generous paid time off so you can spend more time with your family and have a positive work-life balance.

The Agency

The Utah Department of Corrections is a dedicated team of professionals who ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment. For more information on the Utah Department of Corrections please click here.

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