Travel Assistant

1 month ago

McAllen, United States Spherion Full time
We are seeking a detail-oriented and organized Travel Assistant to join our Business Office team. The Travel Assistant will provide essential administrative support to the Travel Department, ensuring the timely processing and review of travel and expense requests for all employees. This role involves assisting with college-wide trainings, maintaining documentation, and providing outstanding customer service to ensure compliance with travel policies and procedures.

Responsibilities:
Review and process travel and expense report reimbursements in alignment with company policies.
Validate, organize, and verify accuracy of travel reimbursement requests and supporting documentation.
Provide excellent customer service by addressing employee inquiries, guiding them through the Travel & Expense management system, and assisting with policy-related questions.
Stay current with GSA per diem rates and state mileage rate changes.
Assist in updating travel forms, guidelines, and training materials related to expense reporting.
Support new employees in utilizing the travel management system and adhering to travel policies.
Review and research stale dated Travel checks and process pending refunds.
Distribute approved travel checks to vendors and employees and manage the issuance of fleet fuel credit cards.
Ensure compliance with applicable policies, procedures, laws, and regulations.
Maintain accurate records following retention procedures and assist with reporting and travel reconciliations.
Perform general office duties and additional tasks as assigned.

Working hours: 8:00 AM - 5:00 PM (Various Shifts Available)

Skills:
At least one year of experience in processing travel reimbursements or expenses.
Experience working in a higher education institution.
Associate's degree or a minimum of 60 college hours required.

Education:
Associate

Experience:
0-1 years

Qualifications:
Excellent oral, written, and interpersonal communication skills.
Proficiency in Microsoft Office and internet research.
Organizational Skills
Adaptability to changing, fast-paced work environments.
Willingness to work evenings as needed.
Competency in writing reports and correspondence, and following written and oral instructions.
Problem-solving skills

If you are a proactive and service-oriented individual with strong organizational skills, we encourage you to apply for this role. Submit your application and join our dynamic team as a Travel Assistant



Spherion has helped thousands of people just like you find work happiness Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

key responsibilities

Review and process travel and expense report reimbursements in alignment with company policies.Validate, organize, and verify accuracy of travel reimbursement requests and supporting documentation.Provide excellent customer service by addressing employee inquiries, guiding them through the Travel & Expense management system, and assisting with policy-related questions.Stay current with GSA per diem rates and state mileage rate changes.Assist in updating travel forms, guidelines, and training materials related to expense reporting.Support new employees in utilizing the travel management system and adhering to travel policies.Review and research stale dated Travel checks and process pending refunds.Distribute approved travel checks to vendors and employees and manage the issuance of fleet fuel credit cards.Ensure compliance with applicable policies, procedures, laws, and regulations.Maintain accurate records following retention procedures and assist with reporting and travel reconciliations.Perform general office duties and additional tasks as assigned.

experience

0-1 years

skills

At least one year of experience in processing travel reimbursements or expenses.Experience working in a higher education institution.Associate's degree or a minimum of 60 college hours required.

qualifications

Excellent oral, written, and interpersonal communication skills.Proficiency in Microsoft Office and internet research.Organizational SkillsAdaptability to changing, fast-paced work environments.Willingness to work evenings as needed.Competency in writing reports and correspondence, and following written and oral instructions.Problem-solving skills

education

Associate

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