Secretary (Office Automation) (Administrative Assistant)

Found in: beBee S US - 3 weeks ago


McLean, United States Department Of Defense Full time
Summary

Reemployed annuitant: This vacancy does not meet the criteria for appointment of annuitants.



Duties
  • Maintains supervisor's calendar and schedules meetings and appointments based on overall objectives or priorities as defined or directed by the supervisor.
  • Arranges local conferences or provides support for conferences to include reserving conference facilities and arranging for computer and audio equipment.
  • Receives, reviews, processes and/or composes correspondence, and is the office point of contact for all incoming and outgoing correspondence.
  • Uses a computer to produce a variety of materials, i.e., correspondence, technical reports, briefings, tables and forms, as well as LiveLink, SharePoint, Task Tracking System, and other automated tools and systems to complete assignments.
  • Maintains controls of incoming correspondence, determines assignment to appropriate subordinate organizational offices and due dates, and tracks to ensure suspense dates are met.
  • Screens incoming calls; determines which calls can be handled by supervisor's subordinates or by employees in other offices and tactfully transfers them, as appropriate.

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