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Purchasing Agent

3 months ago

Vancouver, United States Veterans Health Administration Full time

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-06. At the GS-05 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-06. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds.

Major duties and responsibilities include but are not limited to:
Submits Acquisition Plans and Procurement Packages for stock and Veteran specific needs to the Network Contracting Office and uploads quotes, bids, invoices, consults, and other important documents to the Electronic Contract Management System (eCMS).
Verifies Data Universal Numbering System (DUNS) and Bradstreet information and ensures each vendor is in the System for Award Management (SAM) and in good standing to do business with the government.
Verifies accountability of all prosthetics expenditures in both the purchase menu and the prosthetics program and associates all obligations to the individual Veteran.
Provides patient care and support services to an adult population and serves as the point of contact for external customer service inventory needs and support.
Monitors, receives, tracks, interprets, and analyzes Prosthetic Consults, and prescriptions (VAF 10-2431) for items, services and home medical equipment from physicians, therapists, medical center personnel, patients or their representatives.
Reviews requests for completeness, comparing disability or diagnosis to equipment and/or services normally provided for the condition for which they are requested, and/or proper documentation has been provided to justify the issuance.
Ensures consults are competed and appropriately closed within guidelines and follows-up on all pending consults to ensure services are rendered as quickly as possible or as indicated on the prescription/consult.
Examines clinical health records and claims folders to determine eligibility and entitlement for items and services based on adopted criteria and advises Veteran of the same.
Identifies, verifies and ensures eligibility of all services and durable medical equipment (DME) requested on Computerized Patient Record System (CPRS) consult request by an authorized requester per the area of responsibility and training is addressed before issuing DME.
Responsible for all procurement actions taken within the limits of this authority and is responsible for protecting the Government's interest on all transactions in which he/she engages.
Purchases specialized equipment or services that have an unstable price or product characteristic, hard-to-locate sources, have critical characteristics, or similar complicating factors and resolves a variety of purchasing problems, such as inadequate or restrictive specifications, lack of multiple suppliers, urgent need, or insufficient price history, or with continual requirement changes and updated products.
Reconciles all invoices for certification of payment by reviewing Veteran records against invoice presented to ensure that accurate cost is being charged for service/item rendered.
Resolves all discrepancies with the vendor.
Maintains accurate records of transactions and completes all adjustments to computerized system before final payment to vendor is certified.
Provides assistance and training to new Purchasing Agents in ordering of appropriate prosthetic appliances, purchase card reconciliation, stock and inventory control, etc.
Uses office automation equipment such as, computer, word processor, facsimile/scanner machines, automatic data processing (ADP) equipment (keyboard and visual display), barcode scanners, label makers, calculator, copiers and telephones to effectively communicate with others, place purchase orders, produce forms and complete correspondence.
Accounts for and balances expenditures in both the purchase card and prosthetics inventory program. Responsible for processing emergent orders identified as "stat" orders, providing services within 24-hour.
Documents and tracks expired equipment without vendor replacement to support variances in expenditures versus obligations.
Performs other related duties as assigned.

Work Schedule:
Full Time, Sunday - Thursday, or Tuesday - Saturday 8:00am - 4:30pm




Recruitment & Relocation Incentives:
Not authorized




Critical Skills Incentive (CSI)
: Not approved