Management and Program Assistant

2 weeks ago

Anchorage, United States Department Of Transportation Full time
Summary

Serves as a Management and Program Assistant in ATO Technical Operations.

This is not a 100% telework position. Situational telework may be available based on the needs of the Office.

The position may be filled at the FV-E or FV-F band level.



Duties

Performs a combination of routine and multiple and varying assignments in support of a professional, technical, or specialized occupation under the limited direction of a manager, project/program manager, team leader, or more experienced employee. Assists managers and other employees in day-to-day operations and may act as a lead for other support staff to coordinate multiple assignments.

Applies experience and advanced knowledge to plan and perform administrative assignments for projects/programs. Has a broad understanding of how administrative assignments contribute to organizational activities. Typical specialized assignments may include preparing and managing correspondence, compiling, tracking. and analyzing information for a wide variety of programs; entering and tracking budget expenditures; purchasing and inventory; establishing, organizing and managing files, documents, and records; providing advanced computer assistance; scheduling meetings; managing time and attendance; providing written or oral explanations of organizational policies; coordinating the implementation of new office policies and systems; maintaining calendars and travel records and arrangements. Uses a wide variety of computer programs and software applications" including Castle, eLMS and E2. Utilizes a variety of financial applications such as DELPHI. REGIS, PRISM, PCPS, etc., as well as Excel to analyze, troubleshoot and problem solve.

Demonstrates considerable independence in planning time, and coordinates only as needed with a manager, project/program manager, team leader, or more experienced employee to prioritize assignments and use assigned resources. Often helps others plan and identify resources to accomplish projects/programs/tasks. Performs various analytical studies, such as space management, travel administration, overtime usage trends, leave usage, etc., with limited review by a higher level or more experienced employee. Prepares administrative directives or revisions needed to implement recommendations.

Contacts are typically internal and external. Internal contacts frequently involve managers and employees from more than one organizational unit, major subdivision, and/or LOB/SO to share information, coordinate efforts, and discuss the statuses of assignments. External contacts typically are with customers and other parties on routine matters that relate to the professional or technical occupation that is being supported.

Established policies/procedures provide guidance for most assignments but allow some discretion for the employee to select the most appropriate approach(es) or to recommend a new approach(es). Typically works under limited instructions that are provided by a manager, project/program manager, team leader, or more experienced employee. May provide recommendations to improve work process. Interprets guidelines, compiles and consolidates information, and prepares reports for assigned programs. Provides management assistance on the operations of assigned programs and the interrelationships of such programs. Has a broad understanding of how administrative, financial, and other business support assignments contribute to the activities of the organizational unit.


Resolves most problems and work issues without the assistance of a manager or more experienced employee. Identifies and informs managers and/or other employees of problems/issues that require their attention and helps them develop and recommend solutions. Ensures effective management of assigned agency property via the Automated Inventory Tracking System (AITS). Ensures internal control of property by conducting property inventories periodically by validating property assignment and locations.

  • Management and Program Assistant

    2 weeks ago

    Anchorage, Alaska, United States Department Of Transportation Full time

    Summary Serves as a Management and Program Assistant in ATO Technical Operations.This is not a 100% telework position. Situational telework may be available based on the needs of the Office.The position may be filled at the FV-E or FV-F band level. Duties Performs a combination of routine and multiple and varying assignments in support of a professional,...

  • Management and Program Assistant

    16 hours ago

    Anchorage, United States Federal Aviation Administration Full time

    FV-E Duties: Performs basic and routine tasks in support of a professional, technical, or specialized occupation under the general direction of a manager, project/program manager, team leader, or more experienced employee. Provides support to supervisors, managers, and other employees in managing the office’s administrative functions, which may include...

  • Management and Program Assistant

    1 month ago

    Anchorage, Alaska, United States Department Of Transportation Full time

    Summary Serves as a Management and Program Assistant at Anchorage, Merrill Air Traffic Control Tower. TWAN1-MRI Duties Performs a combination of routine, multiple and varying administrative tasks in support of agency administrative programs, policies, and procedures. Assists managers, support staff, and other employees in day-to-day operations. Applies...

  • Supervisory Management and Program Analyst

    2 weeks ago

    Anchorage, United States National Oceanic And Atmospheric Administration Full time

    As a Supervisory Management and Program Analyst, you will perform the following duties: Serves as policy advisor. Analyzes, updates, or establishes policy to determine and advise on their impact on mission operations and performance management. Evaluates and implements findings on organizational improvement or program effectiveness. Oversees the...

  • Supervisory Management and Program Analyst

    2 weeks ago

    Anchorage, Alaska, United States National Oceanic And Atmospheric Administration Full time

    As a Supervisory Management and Program Analyst, you will perform the following duties:Serves as policy advisor. Analyzes, updates, or establishes policy to determine and advise on their impact on mission operations and performance management. Evaluates and implements findings on organizational improvement or program effectiveness. Oversees the development...

  • Admin Program Assistant

    1 week ago

    Anchorage, United States ABSS SOLUTIONS INC Full time

    Job DescriptionJob DescriptionABSS Solutions, Inc. (ASI) is seeking a Family Advocacy Program Assistant (FAPA) at Joint Base Elmendorf-Richardson (JBER), Alaska. The FAPA will become part of the US Air Force Family Advocacy Program (FAP) designed to address family maltreatment. The FAP advocates for nonviolent communities through the use of broad-based...

  • Admin Program Assistant

    1 month ago

    Anchorage, United States ABSS SOLUTIONS INC Full time

    Job DescriptionJob DescriptionABSS Solutions, Inc. (ASI) is seeking a Family Advocacy Program Assistant (FAPA) at Joint Base Elmendorf-Richardson (JBER), Alaska. The FAPA will become part of the US Air Force Family Advocacy Program (FAP) designed to address family maltreatment. The FAP advocates for nonviolent communities through the use of broad-based...

  • Management and Program Analyst

    1 month ago

    Anchorage, Alaska, United States Department Of The Treasury Full time

    Summary Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? Visit us on the web at Duties WHAT IS THE INFORMATION TECHNOLOGY (IT)DIVISION?A description of the business units can be found at: Vacancies will be filled in the following...

  • Grants Program Manager

    5 days ago

    Anchorage, United States APICDA Full time

    Job DescriptionJob DescriptionAleutian Pribilof Island Community Development Association (APICDA) is hiring for a full-time, year-round Grant Program Manager to manage APICDA's various grant programs. APICDA is a non-profit dedicated to strengthening local economies and building infrastructure to support commerce in six remote villages in the...

  • Management and Program Analyst

    1 month ago

    Anchorage, United States Bureau of Land Management Full time

    Summary Explore a new career with the BLM - where our people are our most precious resource. This position is located in Anchorage, Alaska. Information about Alaska and the surrounding area can be found at We expect to fill one vacancy at this time; however, additional positions may be filled from this announcement if they become available.

  • Management and Program Analyst

    3 weeks ago

    Anchorage, Alaska, United States Internal Revenue Service Full time

    WHAT IS THE INFORMATION TECHNOLOGY (IT)DIVISION?A description of the business units can be found at: Vacancies will be filled in the following specialty areas:Information Technology Applications DevelopmentThe following are the duties of this position at the full working level.Performs extensive operational reviews, prepares comprehensive program...

  • Management and Program Analyst

    1 month ago

    Anchorage, Alaska, United States Department Of The Treasury Full time

    Summary Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? Visit us on the web at Duties WHAT IS THE INFORMATION TECHNOLOGY (IT)DIVISION?A description of the business units can be found at: Vacancies will be filled in the following...

  • Program Manager Territory Manager

    7 days ago

    Anchorage, Alaska, United States Internal Revenue Service Full time

    WHAT IS THE LARGE BUSINESS AND INTERNATIONAL (LB&I) DIVISION? A description of the business units can be found at: Vacancies will be filled in the following specialty areas: Large Business and International Director Western ComplianceThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you...

  • Certified Medical Assistant Scholarship Program

    4 weeks ago

    Anchorage, United States SCF Full time

    Day Class Hours are 9am-4pm Monday-ThursdayEvening Class Hours are 6pm-10:05pm Monday-ThursdayThe Certified Medical Assistant (CMA) Student will, under limited supervision, be funded to attend Alaska Career College (ACC) to complete the Certified Medical Assistant Program and pass the National Medical Assistant exam resulting in certification and eligibility...

  • Manager Migrant Education Program

    2 weeks ago

    Anchorage, United States Anchorage School District Full time

    Job Summary The Manager for the Migrant Education Program designs and implements districtwide programs and services to enhance academic achievement and success for Migrant Education students, as identified by program, district, and school goals. The Manager provides training and support to school-based staff and outreach to parents and community partners....

  • Management and Program Analyst

    1 month ago

    Anchorage, Alaska, United States Department Of The Treasury Full time

    Summary Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? Visit us on the web at Duties WHAT IS THE INFORMATION TECHNOLOGY (IT)DIVISION?A description of the business units can be found at: Vacancies will be filled in the following...

  • Vice President, Strategic Partnerships

    6 days ago

    Anchorage, United States PMI (Project Management Institute) Full time

    Vice President, Strategic Partnerships & Programs United States * Virtual Req #466 Monday, January 8, 2024 Want to help people learn the newest ways of working and getting things done? ...

  • Marketing Communications Program Manager

    1 week ago

    Anchorage, United States NAMI Alaska, Inc. Full time

    Job DescriptionJob DescriptionWe are looking for a Marketing Communications Program Manager to join our team! You will be responsible for overseeing marketing policies and programs and identifying improvement areas to heighten awareness of our resources and services.Responsibilities:Oversee and coordinate marketing outreach efforts and program...

  • Marketing Communications Program Manager

    7 days ago

    Anchorage, United States NAMI Alaska, Inc. Full time

    Job DescriptionJob DescriptionWe are looking for a Marketing Communications Program Manager to join our team! You will be responsible for overseeing marketing policies and programs and identifying improvement areas to heighten awareness of our resources and services.Responsibilities:Oversee and coordinate marketing outreach efforts and program...

  • Supervisory Management and Program Analyst

    2 weeks ago

    Anchorage, Alaska, United States Internal Revenue Service Full time

    WHAT IS THE INFORMATION TECHNOLOGY (IT)DIVISION?A description of the business units can be found at: Ten (10) vacancies will be filled in the following specialty areas:Information Technology (IT WIDE)The following are the duties of this position at the full working level.Comprehensive knowledge of the Internal Revenue Service's (IRS) mission, organization,...