Accounts Payable Specialist

2 weeks ago

Appleton, United States Air Wisconsin Airlines Full time
Description

Operating as a regional airline in the United States, Air Wisconsin Airlines performs flying services for American Airlines as American Eagle throughout the Midwest and East Coast, operating CRJ-200 regional jets. Our exceptional team is dedicated to making our travelers' experiences safe and pleasant.

With general supervision of the Accounts Payable Manager, the Accounts Payable Specialist performs detailed accounting work that requires a high degree of accuracy and timeliness in the recording and reporting of financial transactions for assigned area of Accounts Payable.

This position is entry level.

Job Functions:

  • Promotes and fosters a safe and secure operating environment.
  • Applies standard concepts, practices, and procedures within accounts payable function.
  • Ensures timely and authorized payment of invoices and payment requests.
  • Maintains spreadsheets to monitor expenses and aid in the coding of invoices.
  • Verifies invoice documentation, researches problems, and establishes resolution to enable timely processing.
  • Inputs documents and validates integrity in OnBase document Imaging and Workflow system.
  • Codes invoices according to the corporate chart of accounts, special instructions, or circumstances. Inputs into the financial software system and synchronize to the image in OnBase.
  • Coordinates efforts with other departments to take advantage of early payment discounts and to avoid late payment penalties.
  • Processes daily payments via multiple payment methods and provides special handling for invoices requiring immediate processing, approval and payment including bank runs for certified checks.
  • Processes expense reports through analysis of information, validates input, approval flow and audit compliance.
  • Analyzes vendor account reconciliations, research and resolves any outstanding issues.
  • Partners with vendors, stations, employees, and other departments, on accounts payable issues.
  • Document procedures for non-routine vendors and processes.
  • Gather and report statistical information monthly relating to landings, passengers, freight, and mail.
  • Provides support for the other AP Specialists, participates in various Accounts Payable obligations, and assists with special projects.
  • Evaluates impact of changes to Company business activities and applies applicable rules.
  • Adapts to changes in guidelines and applies exceptions when authorized.
  • Advises and trains departments on invoice and expense report coding, approval requirements and procedures as needed.

Required Competencies:

  • Ability to maintain confidentiality.
  • Judgment and initiative necessary to determine priorities to meet various deadlines and accuracy of invoices. Must suggest/implement new policies and procedures to improve internal control and efficiency of banking and Accounts Payable systems.
  • Attention to detail.
  • Ability to communicate fluently in English.

Education & Experience:

Required:

  • One year experience in bookkeeping or accounting.
  • Ability to perform a volume of numerical detailed work with a high degree of accuracy.
  • Proficiency in Microsoft Word and Excel

Preferred:

  • Associates Degree in accounting or equivalent experience
  • Problem solving
  • Analytical Ability
  • Interpersonal Skills
  • Communication Skills
  • Proficiency in OnBase, Infinium, Concur, PMI and the Internet

Benefits offered to you:

  • A comprehensive benefits package which includes health, dental, vision, life and disability insurance, 401(k) retirement plan, and health & wellness incentives.
  • Flight benefits on our partner carrier(s).
  • Paid holidays, sick leave and vacation.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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