Associate Research Administrator

4 weeks ago

Los Angeles CA University Park Campus, United States Viterbi School of Engineering Full time

The Viterbi School of Engineering seeks to hire multiple Associate Research Administrators to join departmental research administration teams. We encourage detail-oriented candidates with strong budget and project management skills – as well as impeccable interpersonal skills – to apply. While candidates with specific experience in research administration in the university setting are preferred, candidates with limited or no direct research administration experience may be considered.

The field of research administration encompasses everything and anything related to sponsored research. Our Research Administrators work in close partnership with Viterbi faculty, staff, and students to support all elements of Viterbi’s research mission. These positions are responsible for managing grant and contract-funded budgets and accounts; supporting faculty members in preparing grant proposals for submissions to sponsoring agencies (usually large government agencies); generating financial reports and forecasts for these sponsored projects; and supporting research operations by managing grant-funded purchases and supporting payroll operations for grant-funded researchers and staff.

The core job duties include:

  • Research Proposals/Grant Solicitation: Support assigned faculty with the submission of proposals to sponsoring agencies. Prepare budgets and gather data necessary to submit proposals in accordance with agency and university guidelines.

  • Account Management: Manage budgets and all account activity for sponsored projects. Manage expenses and procurements and reconcile account activity on a monthly basis.

  • Reporting: Reconcile and generate monthly financial reports. Provide faculty with account summaries and projection reports on regular (monthly) and as-needed basis. Conduct forecasts/projections to ensure that original scopes of work are satisfied for funded projects. Prepare financial and/or progress reports requested by agencies for award continuation and/or final reports.

  • Payroll: Support grant-funded payroll operations for research staff, faculty, research assistants, student workers, and visiting scholars in collaboration with the central Viterbi HR/Payroll team. Prepare and process hiring paperwork; assist with immigration visa processing when appropriate; certify faculty effort funded by grants.

  • Compliance: Support all elements of institutional compliance to ensure that all policies and procedures are followed across all areas of research administration.

  • Administration: Liaise with faculty, the Viterbi Research Administration department, and USC’s Department of Contracts and Grants to further all elements of research operations. Provide other administrative support as needed.

    The USC Viterbi School is committed to increasing diversity of its staff and welcomes applications from women, African Americans, Hispanic Americans, Native Americans, veterans, and individuals with disabilities.

    Required Applicant Documents: (1) Resume/CV AND (2) Cover Letter. Please upload your resume + cover letter as a single PDF document in your application.

    Job Qualifications:

  • Bachelor’s degree with three years of account and budget experience, including knowledge of government and fund accounting and knowledge of university financial systems. Combined experience/education may be a substitute for minimum education.

Strong computer skills using MS Office Suite, Excel, Word, and PowerPoint. Excellent communication skills, both written and verbal. Excellent project management skills. Ability to prioritize, organize, analyze and work independently in a fast paced work environment.
Minimum Education: Bachelor's degree Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Basic knowledge of governmental regulations. Strong accounting skills. Competency in project management. A Bachelor’s Degree with broad knowledge of relevant research computer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS, Visio, and SunGard. Experience in creating and analyzing statistical reports. Must be able to utilize computer technology to access data, maintain records and generate reports. Proven oral and written communication skills to interact with other employees.

  • Associate Research Administrator

    4 weeks ago

    Los Angeles, CA - University Park Campus, United States Viterbi School of Engineering Full time

    The Viterbi School of Engineering seeks to hire multiple Associate Research Administrators to join departmental research administration teams. We encourage detail-oriented candidates with strong budget and project management skills – as well as impeccable interpersonal skills – to apply. While candidates with specific experience in research...

  • Assistant Research Administrator

    4 weeks ago

    Los Angeles, CA - University Park Campus, United States Viterbi School of Engineering Full time

    The USC Viterbi School of Engineering seeks to hire a Research Operations Assistant to join Viterbi Business Affairs (VBA), the central administrative team at the School (VBA manages finance, HR/payroll, facilities, and research administration). The Research Operations Assistant will support the School's extensive research operation across multiple academic...

  • Research Associate Administrative

    4 weeks ago

    Los Angeles, United States Ampcus Incorporated Full time

    Research Associate Location: Los Angeles, CA 90024 Some remote flexibility may be offered after 1 month on the job Shift: Monday to Friday, 8:00-5:00 Serve as a research associate for the Autism Intervention Research Network on Physical Health (AIR-P). The purpose of the AIR-P is to establish and maintain an interdisciplinary, multicenter research...

  • Associate Research Administrator

    4 days ago

    Los Angeles, United States Viterbi School of Engineering Full time

    The Ming Hsieh Department of Electrical and Computer Engineering - Electrophysics seeks an Associate Research Administrator to join its research administration team. Under the direction of the department Chair, Department Business Manager, and faculty, this position will support daily departmental contracts and grants research activity and other department...

  • Postdoctoral Scholar-Research Associate

    7 days ago

    Los Angeles, CA - University Park Campus, United States Rossier School of Education Full time

    Postdoctoral Research AssociateUSC Rossier School of EducationThe Rossier School of Education at the University of Southern California is seeking a candidate with a strong background in qualitative and/or mixed methods for a postdoctoral research associate. The candidate will work closely with Dr. Huriya Jabbar on a research study sponsored in part by the...

  • Postdoctoral Scholar-Research Associate

    7 days ago

    Los Angeles, CA - University Park Campus, United States Rossier School of Education Full time

    Postdoctoral Research AssociateUSC Rossier School of EducationThe Rossier School of Education at the University of Southern California is seeking a candidate with a strong background in qualitative and/or mixed methods for a postdoctoral research associate. The candidate will work closely with Dr. Huriya Jabbar on a research study sponsored in part by the...

  • Associate Research Administrator

    2 weeks ago

    Los Angeles, California, United States University of Southern California (USC) Full time

    Exciting Career Opportunity The Keck School of Medicine (KSOM) of USC is seeking an experienced Associate Research Administrator to join the KSOM Office of Research Administration serving the research community of the Keck School of Medicine. Job Description Participates with principal investigators in the preparation of the administrative and...

  • Associate Research Administrator

    2 weeks ago

    Los Angeles, United States Dornsife College of Letters, Arts and Sciences Full time

    The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the...

  • Sr. Research Associate

    4 weeks ago

    Los Angeles, United States Ampcus Incorporated Full time

    EXP: PhD candidate or Master s level candidate with at least 5 years of research experience, preferably related to disability/health equity/public health research Job Description: Senior Research Associate Some remote flexibility may be offered after 1 month on the job Serve as a research associate for the Autism Intervention Research Network on...

  • Pre-Award Administrator, Viterbi Office of Research, USC

    2 weeks ago

    Los Angeles, CA - University Park Campus, United States Viterbi School of Engineering Full time

    The Viterbi School of Engineering's Office of Research (VOR) seeks to recruit a PreAward Administrator to play a critical role as a senior proposal development expert. The successful candidate will serve as a trusted research administration professional within VOR and the Viterbi community, demonstrating capacity for working with diverse sponsor and proposal...

  • Research Associate

    4 weeks ago

    Los Angeles, United States Compu-Vision Consulting Inc. Full time

    Position: Research Associate - Administrative Location: 1000 Veteran Ave 32-59, Los Angeles, CA 90095 Duration; 24 weeks SHIFT:M-F 8-5 REQUIRED EXP: At least 1-2 year of study coordinator experience. PREFERRED: ACRP cert preferred SUMMARY STATEMENT The Clinical Research Coordinator contributes to the overall operational management of clinical...

  • Assistant Research Administrator

    4 weeks ago

    Los Angeles, CA - Health Sciences Campus, United States Keck School of Medicine Full time

    USC Department of Surgery is recruiting an Assistant Research Administrator. The Assistant Research Administrator will assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines, assist in the development, preparation and finalization of project budgets, serve as liaison and active partner between...

  • Senior Clinical Research Associate

    2 months ago

    Los Angeles, United States Research & Development Institute, Inc. Full time

    Job DescriptionJob DescriptionAbout RDIResearch & Development Institute (RDI) is a leader in the clinical research industry, with over 110 clinical trials completed since its establishment in 2008. The company boasts a national network of physicians & labs and supplies the largest In Vitro Diagnostic companies with the research data they need to improve...

  • Research Administrator 3

    2 days ago

    Los Angeles, United States UCLA Health Full time

    **Description** Take on a key leadership role within a world-class health organization. Contribute to the financial strength of a nationally-renowned leader in medical research. Take your professional expertise to the next level. You can do all this and more at UCLA Health. As an important team member of the Department of Molecular & Medical Pharmacology,...

  • Research Administrator 3

    2 days ago

    Los Angeles, United States UCLA Health Full time

    **Description** Take on a key leadership role within a world-class health organization. Contribute to the financial strength of a nationally-renowned leader in medical research. Take your professional expertise to the next level. You can do all this and more at UCLA Health. As an important team member of the Department of Medicine, you will play a critical...

  • Senior Clinical Research Associate

    4 days ago

    Los Angeles, United States Research & Development Institute, Inc. Full time

    Research & Development Institute (RDI) is a tech-enabled CRO that helps In Vitro Diagnostic manufacturers who struggle to get FDA clearance for their products by sourcing the blood samples they desperately need through physicians and labs.RDI received a large investment in 2021 that has allowed it to transition from a founder led business into a world-class...

  • Community Research Associate

    1 month ago

    Los Angeles, California, United States Cedars-Sinai Full time

    Job Description Remember when you said you wanted to make a difference? Here's your chance. Dr. Harriet Aronow focuses on improving health care and health outcomes for older adults. The Elders Preserving Independence in the Community (EPIC) is funded by the Patient-Centered Outcomes Research Institute (PCORI). This study will compare the effectiveness of an...

  • Research Associate

    2 hours ago

    Los Angeles, United States UCLA Full time

    The Research Associate conducts research on worker safety & health and employment issues in California, with a particular focus on low-wage, immigrant, and/or non-English-speaking workers and those in high-risk industries. The Research Associate will plan, coordinate, and implement discrete research activities in support of LOSH research initiatives and in...

  • Assistant Research Administrator

    2 weeks ago

    Los Angeles, California, United States University of Southern California (USC) Full time

    The Ming Hsieh Department of Electrical and Computer Engineering of the USC Viterbi School of Engineering seeks qualified candidates for an Assistant Research Administrator to support departmental research activity, contracts & grants, and other departmental financial needs. The USC Viterbi School of Engineering is committed to increasing the diversity of...

  • Assistant Research Administrator

    4 weeks ago

    Los Angeles, United States University of Southern California Full time

    USC Department of Surgery is recruiting an Assistant Research Administrator. The Assistant Research Administrator will assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines, assist in the Research, Administrator, Assistant, Computer Tech, Technology, Education