Fleet Administrator II

2 weeks ago

Plymouth, United States Daikin Applied Full time

Make your mark at the world's largest HVAC company

Why You'll Love Working for Daikin:

  • We're a group who operates with a people-centered mindset, believing in the unlimited potential of each employee, with a goal of driving our company to its fullest potential.
  • Our goal is to "Perfect the Air We Share". We do this through cutting edge innovation & sustainability efforts while meeting the HVAC needs of thousands of customers - expanding over 160 countries
  • Our culture is unrivaled. Daikin operates under 8 Core Values which are embedded into every aspect of our business. It's through these values that we continuously strive to build a place where everyone can be authentic, feel valued and heard, and have a sense of purpose and belonging.
    (Work visa sponsorship is not available for this position)

Daikin Applied maintains a large fleet of service and sales vehicles in the US and Canada. The Fleet Administrator II will support the organization's fleet operations delivering guidance, support and outstanding customer service to our 1200 drivers that operate our 1400 company vehicles. In this role you will be crucial in partnering with our 3rd party fleet management company to maintain accurate records, manage administrative tasks and ensure compliance with regulations related to the organization's vehicle fleet. The objective of the role is to support the day to day needs of a large national fleet, while also leveraging data to anticipate trends and address department needs proactively.

Key Responsibilities Include:

  • Provide responsive, high quality service to employees, representatives of the fleet management company and customers by providing accurate, complete and up to date information in an efficient and timely manner
  • Collaborate with management to assist with fleet vehicle planning and execution
  • Process new vehicle orders, stock purchases and used vehicles
  • Coordinate the timely delivery of new fleet vehicles and removal of turn in vehicles across the United States and Canada
  • Communicate with suppliers and service providers to coordinate vehicle acquisitions, upfit, servicing, repairs, and accident claims
  • Logistics providing relocation transfers managing vehicle availability and allocation to various departments and locations across the United States and Canada
  • Support onboarding of new drivers and assist drivers with proper repair and insurance claim procedures
  • Provide data driven insights to support decision making, including auditing fuel receipt reports and accounting for fuel cost variances, cost benefit analysis for accidents, claims and repairs and reports on fleet related metrics, such as fuel consumption, maintenance costs, vehicle utilization and mileage thresholds for replacement
  • Track and document all vehicle-related expenses and invoices and administer vehicle fleet on maintenance and fuel card programs
  • Maintain comprehensive and up-to-date records through a third party systems accounting for fleet vehicles, including registration, inspections, driver records, insurance, repairs and maintenance history
  • Ensure compliance with all legal requirements related to vehicle registration, licenses, inspections and permits
  • Maintain driver changes to ensure accuracy in reports for safety audit, performance evaluations and personnel issues

What's In It For You:

  • Medical/Dental/Vision coverage, PTO, 401K match, support for community involvement and much more
  • The ability to make an impact and shape your career with a company that is passionate about growth.
  • The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best.

Minimum Requirements:

  • Bachelor's Degree OR Equivalent Experience
  • 4+ Years of previous Fleet Management experience

Equal Opportunity Employment: It is the policy of Daikin Applied to provide equal employment opportunity (EEO) to all persons regardless of race, creed, color, religion, gender, gender identification, sexual orientation, age, national origin, disability, protected veteran status, genetic information, marital status, membership or activity in a local commission, or any other characteristic protected by federal, state or local law.

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