Practice Assistant

2 months ago

Birmingham, United States Holland & Knight LLP Full time

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

General Description:

Practice Assistants provide high quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The practice assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the firm or industry standards.

Key Responsibilities and Essential Job Functions:

  • Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone and in person; answer telephone providing responses to routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.
  • Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
  • Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
  • Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
  • Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.
  • Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
  • Open, prioritize and distribute mail (both paper and electronic); coordinate mailings, deliveries, and copying, scanning, and printing, when appropriate.
  • Enter and manage work requests from lawyers in the firm’s workflow tool and complete according to provided deadline(s).
  • Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, document services, accounting, billing, and records.
  • Perform all file maintenance, including saving documents to the document management system.
  • Assist lawyers with time entry, billing, and collection, as needed.
  • Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.
  • Perform clerical duties for non-legal departments, as needed.
  • Special project and duties as assigned.

Required Skills:

  • Advanced knowledge of Microsoft Office Suite and Adobe.
  • Experience with document management systems.
  • Experience with electronic signature software programs.
  • Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
  • Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
  • Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
  • Ability to take direction and work independently with little supervision.
  • Ability to effectively work well with others.
  • Effective and professional interpersonal and communication skills.
  • Ability to write clearly and professionally, with excellent proofing skills.
  • Strong work ethic with ability and commitment to maintain confidentiality.
  • Ability to lift and carry up to 30 pounds.

Required Qualifications & Education:

  • Bachelor’s degree preferred.
  • 4 to 5 years supporting lawyers and paralegal with administrative or client-related tasks, preferred.

Physical Requirements:

  • Ability to sit or stand for extended periods of time.
  • Moderate or advanced keyboard usage

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.  Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.

Benefits may vary by position and office.

Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.

  • Veterinary Technician Assistant

    1 week ago

    Birmingham, United States The Cat Practice Full time

    Job DescriptionJob DescriptionWe are looking Cat Lovers for a highly motivated, hard working individual who thrives on providing exceptional service. We are a feline only veterinary medical practice and boarding facility that is open 7 days a week. Starting as a Part-time Position with potential to grow. To become a part of our fabulous team help provide the...

  • Practice Assistant

    2 months ago

    Birmingham, Alabama, United States Holland & Knight LLP Full time

    We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.General Description:Practice Assistants provide high quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The practice assistant...

  • Practice Assistant

    4 weeks ago

    Birmingham, United States Holland & Knight Full time

    We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success. General Description: Practice Assistants provide high quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The practice assistant...

  • Legal Practice Assistant

    1 month ago

    Birmingham, United States Career Personnel Services Full time

    Job DescriptionJob DescriptionA large, established and reputable law firm is seeking to add an experienced Legal Practice Assistant to their team. The ideal candidate will work well independently in a very fast-paced environment. Responsibilities:Perform complex administrative duties requiring knowledge of legal terminology and legal processesPrepare, edit,...

  • Legal Practice Assistant

    1 month ago

    Birmingham, United States Career Personnel Services Full time

    Job DescriptionJob DescriptionA large, established and reputable law firm is seeking to add an experienced Legal Practice Assistant to their team.  The ideal candidate will work well independently in a very fast-paced environment.Responsibilities:Perform complex administrative duties requiring knowledge of legal terminology and legal processesPrepare, edit,...

  • Legal Practice Assistant

    4 days ago

    Birmingham, Alabama, United States Burr & Forman LLP Full time

    Burr & Forman LLP has an immediate opening in the Birmingham, AL office for a full-time legal practice assistant. This position is a unique opportunity to join a firm that prioritizes our clients, colleagues, and communities. Our culture is highly collaborative and individual contributions are recognized and valued. If you're a service-minded professional...

  • Legal Practice Assistant

    3 days ago

    Birmingham, United States Burr & Forman LLP Full time

    Burr & Forman LLP has an immediate opening in the Birmingham, AL office for a full-time legal practice assistant. This position is a unique opportunity to join a firm that prioritizes our clients, colleagues, and communities. Our culture is highly collaborative and individual contributions are recognized and valued. If you’re a service-minded professional...

  • Family Practice

    3 days ago

    Birmingham, United States Enterprise Medical Recruiting Full time

    Family Practice physician employment in Alabama : We are assisting a well-established, modern, state-of-the-art practice in the recruitment of an additional Family Medicine physician in the Birmingham, Alabama area. Opportunity Information The practice currently has 25+ providers. Work standard Monday-Friday schedule. Strictly outpatient position. ...

  • Practice Support Coordinator

    6 days ago

    Birmingham, United States HighFive Healthcare Full time

    Job DescriptionJob DescriptionDescription:HighFive Healthcare is a team of healthcare professionals dedicated to powering operational efficiencies that allow our Oral Surgery and Endodontic practices to focus on the most important thing – taking care of patients. Comprised of experts in revolutionizing dental care with over 70 years of combined operations...

  • Advanced Practice Provider/Physician Assistant/FNP

    3 weeks ago

    Birmingham, United States Southern Immediate Care Inc Full time

    Job DescriptionJob DescriptionJOB SUMMARY: The FNP/PA shall perform clinical (diagnostic/therapeutic) functions and procedures as appropriate to the scope of preparation and specialty certification for which competency has been validated and maintained and as reflected in the CRNP protocol approved by Alabama Board of Nursing.EDUCATION AND...

  • Advanced Practice Provider/Physician Assistant/FNP

    3 weeks ago

    Birmingham, United States Southern Immediate Care Inc Full time

    Job DescriptionJob DescriptionJOB SUMMARY: The FNP/PA shall perform clinical (diagnostic/therapeutic) functions and procedures as appropriate to the scope of preparation and specialty certification for which competency has been validated and maintained and as reflected in the CRNP protocol approved by Alabama Board of Nursing.EDUCATION AND EXPERIENCE:   ...

  • Advanced Practice Provider/Physician Assistant/FNP

    1 month ago

    Birmingham, United States Southern Immediate Care Inc Full time

    Job DescriptionJob DescriptionJOB SUMMARY: The FNP/PA shall perform clinical (diagnostic/therapeutic) functions and procedures as appropriate to the scope of preparation and specialty certification for which competency has been validated and maintained and as reflected in the CRNP protocol approved by Alabama Board of Nursing.EDUCATION AND EXPERIENCE:   ...

  • Advanced Practice Provider/Physician Assistant/FNP

    2 months ago

    Birmingham, United States Southern Immediate Care Inc Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingDental insuranceHealth insuranceVision insuranceJOB SUMMARY: The FNP/PA shall perform clinical (diagnostic/therapeutic) functions and procedures as appropriate to the scope of preparation and specialty certification for which competency has been validated and maintained and as reflected in the CRNP...

  • Licensed Practical Nurse

    2 weeks ago

    Birmingham, United States The Arc of Central Alabama Full time

    About the job Licensed Practical Nurse Job Title: Licensed Practical Nurse (LPN) Department: Medical Services Reports To: Registered Nurse (RN) Supervisor FLSA Status: Non-Exempt Work Schedule: Full-Time Job Duties: * Perform skilled nursing functions including: * Catheterization, clean or sterile * Administration of injectable medications *...

  • Licensed Practical Nurse

    2 weeks ago

    Birmingham, United States Regency Retirement Village of Birmingham Full time

    Regency Senior Living is a Non-Mandate Company Coordinates and provides nursing care for residents and provides supervision and guidance to clinical staff members. Scope of work may be modified by state specific rules under The Nurse Practice Act. ESSENTIAL DUTIES AND RESPONSIBILITIESThe following duties are normal for this position. This list is not to be...

  • Licensed Practical Nurse

    3 months ago

    Birmingham, United States Regency Retirement Village of Birmingham Full time

    Regency Senior Living is a Non-Mandate Company Coordinates and provides nursing care for residents and provides supervision and guidance to clinical staff members. Scope of work may be modified by state specific rules under The Nurse Practice Act. ESSENTIAL DUTIES AND RESPONSIBILITIESThe following duties are normal for this position. This list is not to be...

  • Licensed Practical Nurse

    2 days ago

    Birmingham, United States The Arc of Central Alabama Full time

    About the job Licensed Practical Nurse Job Title: Licensed Practical Nurse (LPN)Department: Medical Services Reports To: Registered Nurse (RN) Supervisor FLSA Status: Non-Exempt Work Schedule: Full-Time Job Duties: Perform skilled nursing functions including:Catheterization, clean or sterile Administration of injectable medications Calculation of...

  • Licensed Practical Nurse

    2 weeks ago

    Birmingham, United States Assured & Associates Full time

    Assured and Associates, Home Health Care This statement sets forth the basic tasks and duties of the job, however it is not intended to provide a detailed description of all functions that may be required to perform the job satisfactorily. Job Responsibilities: Provide follow-up skilled nursing visits for home health patients. Report patient...

  • Licensed Practical Nurse

    1 day ago

    Birmingham, United States Alabama Oncology Full time

    This position is located at our Grandview Clinic Summary: Under direct supervision, provides general nursing care for patients following established standards and practices. Maintains efficient patient flow, assists with patient care, i.e. vitals, assessments and procedures. Maintains physician's schedule, orders tests, and performs miscellaneous...

  • Licensed Practical Nurse

    2 months ago

    Birmingham, United States Arc of Central Alabama Full time

    Job DescriptionJob DescriptionJob Title: Licensed Practical Nurse (LPN)Department: Medical ServicesReports To: Registered Nurse (RN) SupervisorFLSA Status: Non-ExemptWork Schedule: Full-TimeJob Duties:Perform skilled nursing functions including:Catheterization, clean or sterileAdministration of injectable medicationsCalculation of medication dosages other...