Assistant Director, Faculty Affairs, School of Business
1 month ago
Assistant Director, Faculty Affairs, School of Business
Job Description Summary
Overview
The Wake Forest University School of Business is seeking qualified candidates for the role of Assistant Director, Faculty Affairs. This critical role is responsible for supporting the Chief Academic Operations Officer, Senior Associate Dean for Faculty & Research, and Area Chairs in the execution and provision of faculty operations and services. The Assistant Director, Faculty Affairs uses discretion, judgment, and knowledge to facilitate Academic Operations’ activities.
Job Description
About the Role
Essential Functions:
Independently manages the evaluation process (i.e., scheduling, monitoring, and reporting) for all School of Business courses. This includes generation of any customized reports for individual courses; production of Schoolwide end-of-semester and end-of-year reports; calculation of program-specific and path-specific benchmarks; and analysis of enrollment vs. completed evaluation indices and trend data.
As part of the annual teaching assignment process, assists with the creation of course and exam schedules and associated classroom allocations for all on-ground (i.e., Charlotte and Winston-Salem campuses) and online courses to meet School and program goals, as well as to ensure optimum use of buildings and equipment.
Prepares and distributes faculty correspondence and materials related to annual compensation, summer research funding, honorary title appointments, service assignments, and similar activities.
Assists with the scheduling, reporting, analysis, and preparation of faculty annual review and contract renewal materials.
Generates reports as needed for faculty efforts and related shared services ensuring accuracy of data and meeting deadlines.
Maintains data integrity of in-house and University records, databases, and systems.
Assists with School- and University-level accreditation reporting.
As the School’s Assurance of Learning (AoL) Coordinator, monitors and assists with faculty compliance, data collection, system administration, and accreditation reporting.
Responsible for accurately processing and recording all faculty payments and independently monitors for budgetary compliance.
Assists with special projects as identified by the Chief Academic Operations Officer and/or Senior Associate Dean for Faculty & Research.
Other Functions:
Performs other duties as assigned.
Required Education, Knowledge, Skills, Abilities:
High school education or equivalent and five of upper-level administrative, office management, or related experience.
Proficient in computer software skills (e.g., Word, Excel, PowerPoint, Google Drive/Calendar/Mail) and can easily negotiate the Internet.
Ability to manage confidential information and demonstrate discretion and sound judgment.
Ability to work effectively and collaborate with a broad spectrum of staff and faculty colleagues.
High-level customer service proficiency.
Preferred Education, Knowledge, Skills, Abilities:
Bachelor’s degree with three years of related experience, or an equivalent combination of education and experience.
Experience in a higher education/university setting, particularly in faculty operations.
Experience with databases (e.g., Access, Tableau) and currently used School of Business tools (e.g., Digital Measures, Qualtrics, ExploranceBlue, Canvas, EMS, Workday, Coursedog).
Strong interpersonal and communication skills in order to well-represent the office and its leadership.
Writing proficiency and report design.
Proactive project manager. Able to multi-task with competing priorities, suggest innovative and improved processes, and meet milestones and deadlines.
Ability to prioritize and work independently while also recognizing and addressing the needs of the full team.
Organized and comfortable in a highly fluid work environment, with the ability to plan ahead to maximize efficiency.
Results-focused with an ability to answer often complex questions, seeking additional information as needed to perform assigned duties.
Accountabilities:
Responsible for own work.
Physical Requirements:
Work primarily involves sitting/standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and/or fingers; and assessing the accuracy, neatness, and thoroughness of the work assigned.
Environmental Conditions:
Climate controlled, office setting.
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